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HomeMy WebLinkAboutReso 1978-9117~: esolve 911'7 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING AMENDED POLICY FOR USE OF LIBRARY MEETING ROOMS The City Council of the City of Chula Vista does hereby as follows NOW, THEREFORE, BE IT RESOLVED by the City Council of he Cit of Chula Vista that that certain amended Policy for Use f Publ'c Meeting Rooms, attached hereto as Exhibit "A" and incor- orated herein by reference as if set forth in full, be and the ame is hereby approved and adopted. resent~d by Approved as to form by ibrari~ HULA V: y the YE5: AYE5: BSENT: ~~/~-~~ f Mayor of the City of Ch Vista TTEST TATS/ OUNTY ITY 0 ity of full, ame ha /,~~~ _~i . n, City George Lindberg, City Attor ey ADOPTED AND APPROVED by the CITY COUNCIL of the CITY OF CSTA, CALIFORNIA, this 23rd day of May , 197_, Following vote, to-wit: Councilmen Hobel, Cox Hyde Sco t Councilmen None Councilmen Egdahl uty City Cler CAL IF ORPdIA ) F SAN DIEGO) ss. CHULA VISTA) I~ , City Clerk of the Chula Vista, Cali ornia, DO HEREBY CERTIFY that the above is true and correct copy of Resolution No. , and that the not been amended or repealed. DATED City Clerk POLICY FOR U_ SE OF PUBLIC ROOh1S ~Frr ~F, . ~~~~ ~'~ The conference rooms and auditorium in the Library building are prii~rrily or the se of the Library itself for programs and conferences related to its cultural nd educ tional services. However, community organizations may be granted approval to se a Li rary meeting room for programs similar to the Library's functions under the ollowin conditions: 1. Applications for use of meeting rooms must be filed, in writing, to the office of the City Librarian who is authorized to Grant or deny permission for the use of library meeting rooms._ Application for th use of meeting rooms must be filed in writin at least 7 days, but `nod more an mont s, ~n advance of the meeting. Such meetings mrast be scheduled at the convenience of .the Chula Vista Librar ~ although ~ the library will make efforts to be accommodating within the constraints or Zne existing scneaule. a. The application must be signed by an authorized officer of the organization who is at least 18 years of age and is a resident of Chula Vista. b. The organization must be headquartered in Chula Vista or its membership must be composed mainly of Chula Vista residents. c. An authorized officer of the organization must agree to accept responsibility for the condition of the room, for library property, and for the conduct of the group. d. The City Librarian's office must be notified of cancellation within 72 hours of the scheduled date. In the event cancellation by the library is necessary, every effort will be made to notify the applicant at least 72 hours in advance. e. The applicant will receive written notice of approval or disapproval of the application as soon as possible. f. A statement of the program for the meeting must be submitted with the request to use the facility. g. Permission to use a meeting room is not transferable from one organization to another. Further, any change in the authorized officer or in the subject of the program as indicated on the form must be reported immediately to the office of City Librarian. h. Children's or student groups must have supervision of a person at least 18 years of age. 2. Approval is granted for a single meeting only. Library meeting rooms are not available for regularly scheduled meetings of organizations ~, rq oups recurring at stated intervals and extending over a period of time. These rooms are not suitable for recitals. 3. 4. Admission must be free and open to the entire community as space permits. No charges, dues, fees, registration fees or sale of merchandise of any typexmay be solicited or collected at a meeting held in the Library. Meetings must be for educational, cultural and civic betterment. Tire meeting rooms and library facilities may not be used for meetings which are partisan, commercial or religious in their purpose or aims. gill ,Illegal or objectional use of the libraries meeting rooms and _unil not be ermitt d facilities p e nor does use of h facilitiA~ rnnctif~~F ment of polices or beliefs of anyone using th ~P f~ ilit,A~ ndnr~P- Permission may be granted to non-partisan organizations which endorse individual candidat do not es or political platforms to conduc permitting free discussion of electio i t meetings n ssues, political theor controversial matters provided a'll sides of i ies, or, a g ven issue are equal time to present differing views. afforded 5. Meeting rooms are available from 10:00 a.m. to 9:00 p.m. daily 10:00 and a.m. to 6:00 p.m. on Saturday. As the library closes at daily, a custodial fee of $5 00 9:00 p.m. . per hour, or fraction thereof, charged for use after 9 00 will be : p.m. Use of these rooms outside of normal library hours, i.e. Sundays and legal holidays, may be permitted subject to the following conditions: a. Arrangements for use must be made at least 7 days in advance. b. A custodial fee of $10.00 fora minimum of two (2) hours, or fraction thereof, plus $5.00 per hour for any additional hours, will be charged. 6. The City Librarian is responsible for supervision and management of these meeting rooms. The City Librarian, or authorized City personnel, shall have the right to enter the premises at all times. 7.. Regulations governing use of conference rooms and auditorium are: a. Smoking and alcoholic beverages are prohibited in library meeting rooms. b. ,Decorations must be limited to those items which can stand on a floor or table and which conform to the fire regulations. c. Nothing may be attached to walls or ceilings of these rooms. d. The organization using a room is responsible for the prompt removal of its property at the close of the meeting. e. Occupancy of these rooms must be in agreement with regulations of the City Fire Marshall. f. As limited kitchen facilities are available, serving of light refreshments is permitted. i4' y • +•, ~. 9' . g. The 1 i brary i s not responsi bl e for equi pment~ s~pl i es~__ma_teri_al_s_, _or other items owned by a group or organization and used by them .-J.n~th~Llbrarv_An„v ornlirn nr lnrllV,riii~lc I1C~n~ the lihFarv facilities shall be held responsible for all library pro r vo ve , Neither the name nor address of the Chula Vista Library may be used as a mailing address for organizations meeting in these rooms. Provisions of this policy may be waived or amended under special conditions only by the approval of the City Manager or his designated agent.