HomeMy WebLinkAboutAgenda Statement 1978/10/17 Item 25~iir ur I,HULH V151A
COUNCIL AGENDA STATEMENT
Item No.25
For meeting of 10/17/78
ITEM TIT~E Res
C
SUBMITTEp BY C
ITEM EXPLANATION
At 11:00 a.
the ity En
1978 79 - F
fro Third
The cope o
on t e exis
stre ts.
lution 9.~.3~ Accepting Bids and Awarding Contract for
nstruction of the 1978-79 Street Overlay Program; Authorizing
crease in Scope of Work
ty Engineer
(4/5TH'S VOTE REQUIRED YES NO_ x)
~. on September 28, 1978, in the Engineering Conference Room,
ineer received sealed bids for "Street Overlay Program
fth Avenue from "J" Street to "L" Street, Naples Street
.venue to Tobias Drive, "E" Street from I-5 to Broadway."
the project involves the placing of a 1-1/2" overlay
ing pavement. After paving City forces will restripe the
Bids were r ceived from four contractors as follows:
1. R. D nnis Construction Co. $66,834.66
2. aley C rporation $75,279.00
3. riffit Company $76,915.50
4. sphalt Inc. $81,792.27
The ow bid submitted by V. R. Dennis Construction Co. is below the
Engi eer's stimate by $5,429.34. This low bid is below the Engineer's
esti ate of $72,264 by 7.5%. We have reviewed the low bid and find
it t be ac eptable.
Subs quent o the approval of the "Street Overlay Program 1978-79"
by t e City Council when they approved the FY78-79 Capital Improvement
Prog am, tw additional alleys/streets have been referred to staff
whit are i immediate need of extensive maintenance repair:
a) ~he all~ys immediately located east and west of Third Avenue
etween "E" and "F" Streets.
KJG:~r/AX-0~2
Agreement Resolution
EXHIBITS (continued on supplemental page)
Ordinance Plat x Notification List
Othe~ ENVIRONMENTAL DOCUMENT: Attached Submitted on
FINANCIAL IMPACT
Cost of pro ect is being financed with Gas Tax funds and Third Avenue
Proj ct Dev lopment Funds. City will assume maintenance of the
impr vement upon completion of the project.
STAFF REC MMENDAT ON
1. ity Co ncil authorize the expenditure of $78,700 from Street Overlay
rogram 1978-79, Project GT-86, account #250-2501-GT86 and $6,700
rom Third Avenue Street Improvement, Project Account #621-6211-5569.
2. ity Co ncil accept bids and award contract to V. R. Dennis
onstru tion Co. in the amount of $66,834.66.
3, ity Coun it authorize the City Engineer tc execute any necessary change orders
o accomp ish the added scope of the work (paving alleys and Oleander Avenue).
COUNCIL AC ION
b e C'tY Cr;Ur,~ii of
~ula V .;t~
Ct~ i C:ii;ur; i;a
tec+ /0 - / _
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Agenda Item
For Meeting
Supplemental
b)
Alle
At t
me rc
meet
Proj
cons
ingr
City
of i
back
No . 25
of 10/17/78
Page Two
leander Avenue between Telegraph Canyon Road and 100 feet south
f Manz nita Street.
s
e Coun it meeting of August 22, 1978, Mayor Hyde reported that the
.ants i attendance at the Town Centre Business & Professional
ng exp essed their concern with the Third Avenue Improvement
ct bet een "E" and "F" Streets. The merchants proposed that
derati n be given to improving and using the alleyways for
ss and egress at the time Third Avenue is under construction.
Counci adopted a motion directing staff to determine a means
provin the appearance and conditions of the alleys and come
with a proposal to the City Council.
Engi eering and Public Works staff have examined the alleys and made
the ollowi g recommendations:
a) ity Fo ces repair major areas of distress and pavement failure
b) 1-inc thick asphalt concrete overlay be placed on alleys
c) he sco e of the "Street Overlay Program 1978-79 Project" be
'ncreas d to include the alleys and inclued in the contract with
. R. D nnis Construction Company.
Engi eering staff estimates that it will take approximately 300 tons
of a phalti concrete to overlay the alleys at an estimated cost
of $ 700. he Community Development Department supports staff's
reco endat~on and would make available the required funds to overlay
the lleys. Funds are available in the Third Avenue Street Improvement
Proj ct "E" to "F" Streets.
Repa~r and verlaying of these two alleys under normal circumstances
woul be co trary to City Council Policy 200-01 adopted by Resolution
2801 and re ommendations contained in engineering report S-76-9
acce ted by City Council. Because of the disruptive effect the Third
Aven e Proj ct will have upon business activity and goals of the Town
Cent e Focu Area, staff believes that it is appropriate to do
some hing t improve the appearance and conditions of these two
alle s as a interim measure.
To o erlay he alleys would only be a
expe ded wo ld in all probability not
impr vement because of the inadequacy
sect on. F r the present time this is
alle s are econstructed in accordance
Oleander Avenue
stop gap solution and funds
be utilized for a permanent
of the existing structural
the best solution until the
with City Council Policy.
The ortion of Oleander Avenue between Telegraph Canyon Road and 100
feet south f Manzanita Street was constructed in 1967-68. The
pave ent wa constructed with portland cement concrete in accordance
with City S andards because this portion of the street is on a grade
in a cess o 12 percent. Since construction we have experienced
a co tinuin problem with this portion of the street being undermined
by r nning ater from rain. Water gets under the pavement by entering
thro gh exp nsion joints at the surface of the pavement. The expansion
join s have continued to open up over the years (get wider apart)
beca se the pavement is slowly creeping down the hill.
Public Work forces have made interim repairs over the years. These
repairs hav included cutting holes in the pavement and filling large
void benea h with a cement-sand slurry, filling and sealing joints
and racks nd replacing pavement.
3.~
Agenda Item No. 25
For Meeting of 10/17/78
Supplemental Page Three
Duri
have
be p
ig the
been e
~rforme
st several months, some major failures of the pavement
erienced. Staff is recommending that the following work
to correct the situation.
a) oids u der existing pavement be located, exposed, and filled
ith ce ent-sand slurry by City Forces,
b) ajor p vement failures be removed and replaced by City Forces,
c) ravers pavement cutoff walls be installed by City Forces as
ecomme ded by engineering staff,
d) 11 joi is and cracks be properly sealed,
e) ortlan Cement Concrete pavement be overlayed with 1-1/2" of
sphalt 'c concrete overlay to smooth out irregularities and seal
urface of existing pavement,
f) he sco e of the "Street Overlay Program 1978-79 Project" be
'ncreas d to include Oleander Avenue and included in the contract
ith V. R. Dennis Construction Company.
Engi Bering staff estimates that it will take approximately 230 tons
of a phalti concrete to overlay Oleander Avenue at an estimated
cost of $52 0 including contingencies.
The pecial Provisions contained in the contract with V. R. Dennis
Cons ructio Company allows the City to increase the amount of the
cont act up to 25% without having to execute a supplemental written
agre ment w th the contractor although a contract change order
incr asing uantities/costs will be required.
The ropose increases in the scope of the contract are within these
limi s. Th overlaying of the alleys and Oleander Avenue will increase
the ontrac by 17 percent.
A tr~nspare~cy is available for Council viewing.
Financial S$atement
Gas ax fun s have been budgeted for the "Street Overlay Program
1978 79" Pr ject GT-86. Gas Tax funds will be used for the additional
over ay of leander Avenue.
Thir Avenu Project Development Funds which have been budgeted for the
Thir Avenu Street Improvement Project, "E" to "F" Streets will be
used to ove lay the alleys east and west of Third Avenue between "E"
and F" Str ets.
Estimated Construction Cost
Fift Avenu Naples Street and "E" Street $66,834.66
Olea der Av nue 4,695.34
Alle s 6,170.00
$77,700.00
onting ncies 100 7,700.00
Tota Estim ted Contract/Construction Cost $85,400.00
Unen umbere funds in Street Overlay Program, $93,513.76
Pr ject G -86
Esti ated e penditure from Project GT-86 78,700.00
in luding contingencies
Bala ce in roject GT-86 $14,813.76
Unen umbere funds in Third Avenue Street $509,031.25
Im roveme t Project
Esti ated e penditure from Third Avenue Project 6,700.00
in luding contingencies
Balance in 'third Avenue Project $502,331.25
X33
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Form No. F-229
12/73
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of Unappropriated Balance
250 2501
621 6211
re
I HEREBY CERTIFY that the money required for the
opriation of funds for the purpose set forth in the attached
lution is available in the Treasury, or is anticipated to
into the Treasury, and is otherwise unappropriated.
$ 85,400 Fund Gas Tax/ 3rd Avenue Project
Pur~ose 1978-79 Street Overlay Program
Bid er V.R. Dennis Construction Co,
86 7 ,700
9 , 700
Director of Finance
The City of Chula Vista
Date 10/17/78 By
Certification of Unencumbered Balance
to
att
of
the
suf
con
con
into
the
the
the
I HEREBY CERTIFY that the indebtedness and obligation
incurred by the contract or agreement authorized by the
hed resolution can be incurred without the violation of any
e provisions of the Charter of the City of Chula Vista, or
onstitution or the laws of the State of California, that
cient monies have been appropriated for the purpose of said
act, that sufficient monies to meet the obligations of the
act are actually in the Treasury, or are anticipated to come
the Treasury to the credit of the appropriation from which
ame are to be drawn, and that said monies now actually in
reasury, together with the monies anticipated to come into
reasury, to the credit of said appropriation are otherwise
umbered.
Zt Not to Exceed S
Director of Finance
The City of Chula Vista
Date
Fund
Purpc
Bidde
By
Dept./Activity
se
Certificate No. 22