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HomeMy WebLinkAboutAgenda Statement 1978/10/24 Item 17CITY OF CHl1LA VISTA COUNCIL AGENDA STATEMENT Item No. 17 For meeting of 10-24-78 ITEM TITLE Resolution 93 ~3 Approving a change in scope for the Park Way Comrrnznity Center Project and amending an agreement with the project architect SUBMITTED BY Director of Parks and Recreation ITEM EXPLANATION (4/5TH'S VOTE REQUIRED YES X NO ) On September 26, 1978, the City Council approved an agreement for architectural services on a time and material basis in an amount not to exceed $25,500, with Thomas Williamson, Architect. The agreement requires Mr. Williaason to provide the services needed to take the preliminary project plans which had been prepared by Victor Wulff and Associates and extract the community center portion from the overall recreation complex; to prepare work- ing drawings and specifications, and to provide the architectural services required through the community center project construction phase. The proposed community center is within the Town Center Redevelopment Area. Mr. Williamson's first task was to prepare schematic drawings of the project suitable for presentation to the Town Center Design Review Board. After review of the schematics, the Design Review Board disapproved the plans, based on nonconformance with the Design Review Manual and the austere exterior design. The community center was designed by the late Mr. Wulff over two years ago. This was long before a keen interest in the Town Center Townscape Plan had become a reality. The original design concept had been based on producing a functional recreation building at the least possible cost. The present building design fits this original design concept, The design ideally meets our functional requirements and the architects have incorporated every possible cost cutting device to keep the building cost within the $380,000 budgeted. At this stage of the project design, Mr. Williamson estimates that an additional $40,000 to $100,000 in construction costs will be required to bring the building up to the standards required by the Town Center Design Manual and the Town Center Design Review Board. Mr. Williamson will also be required to make substantial changes to the present plans, thus re- quiring $5,800 in additional funds for his services. Rinds are available in the unappropriated balance of the Park Acquisition and Development Fund to cover the additional construction cost and the cost for additional architectural services. Continued on supplemental page no. 2 AK:mw tXH1~115 Agreemen t Resolution X Ordinance Plat Notification List Other ENVIRONMENTAL DOCUMENT: Attached Submitted on FINANCIAL IMPACT An additional $40,000 to $100,000 for building construction may be required, depending upon inflation anal the extent of change required to bring the present building plans into conformance with the Town Center Townscape Plan. An additional $5,800 is required for architectural services. STAFF RECOMMENDATION Council approve a change in scope for the Park Way Community Center project to provide for improved architectural treatment of the building; and appropriate $5,800 for additional architectural services from the unappropriated balance of the Park Acquisition and Develop- ment Fund. BOARD/COMMISSION RECOMMENDATION COUNCIL ACTION _ A ~~~ , .~__ AGII`~A ITEM N0. 17 Meeting of 10-24-78 Supplemental Page No. 2 Staff recommends that the City Council approve a change in scope for the community center project that includes improved treatment to the exterior design in order to make the building compatible with other new construction in the town center area. Since the exact cost for the improved exterior design is unknown at this time, appropriation of additional construction funds will not be requested until Council considers the construction contract approval. It is also recommended that Council approve an amenc~nent to the agreement between the City and Mr. Williamson that increases his maxirman compensation from $25,500 to $31,300. It is further recommended that $5,800 be appropriated from the unappropriated balance of the Park Acquisition and Development Ftiuid, and transferred to Account No. 616 6160 SBA01 to cover the cost for the additional architectural services. 935 . . October 26, 1978 City C1 erk T0: Chula Vista Design Review Board Members ~_.~' _ _ _ FROM: Paul G. Desrochers, Community Development Director SUBJECT: Council Conference The Chula Vista City Council has invited the Design Review Board to attend a Council Conference meeting scheduled for 4:00 p.m. Thursday, November 2, 1978, in the Council Conference Room. The purpose of this meeting will be to jointly discuss and review the proposed Memorial Park Recreation Center project. We hope you will be able to attend this meeting and we look forward to your participation Thursday afternoon. The minutes of the October 11th meeting are included for your reference. PGD: rd Enclosure r:~ - ~; 1 ~ _._~ ~~~~ ~ MINUTES TOWN CENTRE DESIGN REVIEW BOARD Wednesday, October 11, 1978 Administrative Conference Room 8:30 a. m. The meeting was called to order by the Chairman with the following: Members Present Chairman Prior; Members Starr, Araiza Members Absent None Members Excused P~embers Huntington, Williams City Staff Present Community Development Coordinator Boyd, Senior Planner Pass, Assistant Planners Griffin and Welch Others Present Merritt Hodson 1. APPROVAL OF MINUTES OF It was moved by Member Araiza, seconded by Chairman SEPTEMBER 13, 1978 Prior and unanimously carried by those present to approve the minutes of September 13, 1978 as mailed. 2. CHULA VISTA TOWN CENTRE Community Development Coordinator Boyd introduced FOCUS AREA PROJECT Mr. Dick Zogob and Don Innis, the project architect. He briefly outlined the progress of the project includ- ing an explanation of the Disposition & Development Agreement performance schedule, proposed plan processing, and financing agreement. He stressed the importance of the meeting and also the subsequent review of project plans and materials to be presented at the workshop session scheduled for November 10th. Mr. Zogob stated the importance of meeting the perform- ance schedule by all concerned. Chairman Prior expressed his concern over possible logistic problems in reviewing the project piecemeal, although he did not want all the plans and materials at once. Community Development Coordinator Boyd discussed the role of the Design Review Board in considering the project EIR and the employment of the findings of the EIR in their recommendation to the Redevelopment Agency. Senior Planner Pass added that the Board must consider all submitted elevations, the tentative map, and any proposed changes to the plans. Mr. Innis expressed his concern over the critical dates for the submittal of the plans, especially noting the requirements associated with October 25th. He explained ::10/11/78 _~,~~,a.~ , -.-..~.x:::, _~~~: DRB meeting of 10/11/8 Page 2 that staff may not receive all review material prior to the meeting of November 10. Senior Planner Pass stressed the need for staff to receive advance information for review as stipulated by the Procedures Manual, Chairman Prior agreed on the need for receiving advance information and an early exposure to proposed plans. Community Development Coordinator Boyd outlined the information to be submitted by October 25th and sup- plemental clarification items to be supplied by November 10th. Chairman Prior stressed the importance of the Board's role and preferred no surprises or "bombs" to be in- stantly presented before the Board. He added he per- sonally did not feel the Board should review plans prior to staff review. In addition, Chairman Prior did not want this project to be reviewed on a piecemeal basis similar to the First Federal project. It was generally acknowledged by all present of the critical need for reviewing all material within the tight schedule. Senior Planner Pass remarked on the openness of the Board and their need for a steady flow of review material. The Board's concern should be addressed to design, not to the technical plat. He also mentioned the need for the Current Planning Division to review the proposed air space and the Board to approve the preliminary subdivision plans. With all preliminary comments made, Mr. Innis introduced the residential phase of the Town Centre Focus Area project. This included the general development plan (site plan), and a discussion of the proposed townhouse design and the subterranean tenant garage. He com- mented on the scale and massing of the project. Mr. Innis described in detail the particular character- istics of the townhouse floor plans and other proposed amenities. Single-level units would range from 1,096 sq. ft. to 1,700 sq. ft. in size and would contain 12 to 2z bathrooms. Two-story units would include features such as backsided kitchens and skylights. Mr. Zogob added each unit would have separate water heaters, central heating, fireplaces, washer and dryer, and ample storage space. 10/11/78 DRB meeting of 10/11/78 Page 3 Member Araiza commented on the fine nature of the project and felt the massing treatment was progressing satisfactorily. Mr. Innis cited several proposed material changes and other modified elements. These included type of roof, exterior treatment, massing, and style of design. He mentioned the consideration of a Spanish design. Chairman Prior expressed opposition to a Spanish style similar to the Collins proposal, but preferred wood treatment. Mr. Zogob agreed that a wood and stucco combination was preferred but he would leave the design to Mr. Innis, his architect. Mr. Zogob announced that G. L. Corey, Inc. would be the project's builder. Member Starr mentioned he liked the concept and the height treatment, and that the architecture should be left to the architect, Mr. Innis. He added that North County's projects and character should be considered in the design of the project. At this time the presentation concluded. 3. MEMORIAL PARK RECREATION Coordinator Boyd introduced Aubrey Kesterson, Senior CENTER PARK Administrative Analyst from the Parks & Recreation Department and Mr. Tom Williamson, Architect. Mr. Boyd outlined the project's history, noting Victor Wulff's preliminary conceptual plans, and the City's financial commitments to the proposed project. Mr. Kesterson discussed previous plans to restore the recreation center and pool area, and noted that the project was originally proposed for funding under the Public Works Bill, but did not receive funds from that source. The project, however, was eventually funded by the 1976 State Park and Bond Act which pledged $307,000 to the project with the City of Chula Vista contributing an additional $70,000. Chairman Prior questioned whether staff had seen and reviewed the project and whether the project had gone through the proper channels for review. Coordinator Boyd explained that the project had gone through the review process when it was originally sub- mitted for funding by the Public Works Bill, so es- sentially the project had previously been approved by the City Council. That was before the Design Review 10/1T/78 53s~ CRB me,ting'of 10/11/78 Page 4 Board was in existence. Staff learned just last week that the project was scheduled for resubmittal to City Council because it has been funded under the State Bond Act. Therefore, staff has not reviewed the project. Mr. Kesterson explained that because of the tight time schedule with the schematics to be finished that week, he had worked exclusively on the project with Norm Williams, Assistant Director of Planning. Architect Williamson presented the preliminary Wulff plan. This included a multi-purpose gymnasium with possible wood floors. Interior schematic drawings and exterior elevations were reviewed. Member Starr asked if the use of skylights or cross ventilation had been considered. Mr. Williamson noted that air conditioning was not in- cluded in the project and that Member Starr's comments had not been considered. Mr. Williamson explained the roof plan and noted the original pitch was much higher. In addition, the exteriorsmooth masonry surface may be painted, pending appropriation of additional funds. Member Starr suggested the use of sandblasting of the exterior surfaces. Mr. Williamson felt the best color would be similar to the treatment of the structures at City Hall - white with some highlights. Member Starr suggested using darker colors. Member Araiza stressed the need for comparison between what is there already. This project would be visible from the Zogob condominiums to the north, and this would require addressing the north elevation. Chairman Prior stated that he felt the proposed project was a waste of money, a poor project fora redevelopment area, and would replace some existing park land with parking area. In addition, he stated the City should be held to maintain the same high quality standards as the private developer. Member Starr asked if the appropriated project funds could be spent elsewhere. Mr. Kesterson explained the need for the facility in this location and that the funds must be used on this project. 10/11/78 DRB meeting of 10/11/78 Page 5 Senior Planner Pass stated the project review was within the Board's jurisdiction. He added that the Board could help the project by recommending design changes. A discussion followed concerning the need for the facility, the nature of the existing facility, staffing concerns, and general taxpayer related issues. Member Starr stated the scope of the proposed project was inappropriate for Memorial Park and needed to be scaled dawn, redesigned, and architectural amenities added. Member Starr suggested a paint up and spruce up" approach with the consideration of a festive archi- tectural theme and nature. This would be more archi- tecturally acceptable, and could reduce the scope of the project. Member Araiza felt the proposed project would cause the character of the park to be lost and was not feasible with the proposed budget. Chairman Prior stated the entire corner must be redone with all elements - sidewalks, parking, and landscaping to be addressed. MOTION It was moved by Member Araiza and seconded by Member Starr that the proposed project, on the basis of the architectural treatment, was inconsistent with the Design Manual, and that due to the proposed budget, the project could not be considered feasible. MOTION CARRIED The motion was carried by the following vote, to-wit: AYES: Member Prior, Araiza, Starr Noes: None Absent: Member Huntington, Williams MOTION WITH MODIFICATIONS It was moved by Member Starr and seconded by Member Araiza not to reduce the scope of the project, but to modify the architectural treatment to allow the project to: (1) cover less area; (2) reflect a festive recre- ation aspect and nature. MOTION PASSED The motion passed by the following vote, to-wit: AYES: Member Starr, Araiza Noes: Chairman Prior Absent: Member Huntington, Williams 10/11/78 ~3.~3 ~ ~ :.: :. ~F .~ o- DRB meeting of 10/11/78 Page 6 Coordinator Boyd suggesteda motion that would deny the proposed project but a project would be acceptable if the architecture was compatible with the Focus Area development and met the design standards of the Design Manual. Mr. Boyd indicated that the Board's recommendation would be included in the A-113 statement to the City Council from the Parks & Recreation department. ADJOURNMENT The meeting was adjourned at 10:45 a.m. ~ ~ Michael L. Welch, Recorder 10/11/78 Form No. F-229 l~i/73 Certification of Unappropriated Balance 616 6160 SBA O1 I HEREBY CERTIFY that the money required for the appropriation of funds for the purpose set forth in the attached resolution is available in the Treasury, or is anticipated to come into the Treasury, and is otherwise unappropriated. Amount $ 5,800.00 Purpose Parkway Community Center Project Bidder N/A Director of Finance The City of Chula Vista Date 11/13/78 By Certification of Unencumbered Balance I HEREBY CERTIFY that the indebtedness and obligation to be incurred by the contract or agreement authorized by the attached resolution can be incurred without the violation of any of the provisions of the Charter of the City of Chula Vista, or the Constitution or the laws of the State of California, that sufficient monies have been appropriated for the purpose of said contract, that sufficient monies to meet the obligations of the contract are actually in the Treasury, or are anticipated to come into the Treasury to the credit of the appropriation from which the same are to be drawn, and that said monies now actually in the Treasury, together with the monies anticipated to come into the Treasury, to the credit of said appropriation are otherwise unencumbered. Amount Not to Exceed $ Director of Finance The City of Chula Vista Date Fund Purpose Bidder CERTIFICATE OF CITY/DIRECTOR OF FINANCE Fund Park Acquisition & Development By Dept./Activity 4 ~~" 93' 3 Certificate No. 28 /~~. IT IS iiEt~ BY ..:C'~U~ S ~~D b,~ t:ie u:~c:ers i~•,:ed t:1at the fol lo:-: ing 1tE'i?'i, ~:1t~1 tiZE' L::':wi:=.;':CllS COnS~~I'it O~ tii° Clt':' COL1::C11 Oi t}:C ~:1t.V O~ Ctlllld ~J15ta, JE' CO: S~G:Cr°d dT`iC dCtc G U:_Ori b~/ t-: C' COL1iiC11 ~lliSUdrit to the c~rcvisiors o~ Sec.2.04.090 0~ t:~e Ch::~a Vita Cite Code. r Resolution - Establishing a Special Trust Fund for the Receipt of Transient Occupancy Taxes ~'~~r'4-cam ~/ ~~ Signature) 9 f the City Council, as indicated by the following lJ ~- r~ CA-301 j~~_~-!~ /7a, _--- DFPARTM~NTAL CORR~SPCND~NC~ DATE: October 31, 1978 TO: Honorable Mayor and City Council FROM: City Clerk SUBJECT: Resolution establishing a special trust fund for the receipt of transient occupancy taxes The above resolution will be presented to the Council at the meeting on Tuesday, October 31, as a Unanimous Consent Item. C~,.ty o~ Chu.2a V~,dxa, Ca.~.ibann.ia ^ A 111 'A c.~?.