HomeMy WebLinkAboutReso 1988-13854 RESOLUTION NO. 13854
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA
VISTA APPROVING AGREEMENT BETWEEN THE CITY OF CHULA
VISTA AND POD, INC. FOR LANDSCAPE ARCHITECTURAL SERVICES
FOR THE DEVELOPMENT OF A MASTER PLAN FOR THE PARK SITE
AT HERMOSA AND ORANGE IN THE MONTGOMERY AREA
AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT
The City CoUncil of the City of Chula Vista does hereby
resolve as follows:
NOW, THEREFORE, BE IT RESOLVED by the City Council of
the City of Chula Vista that that certain agreement between THE
CITY OF CHULA VISTA, a municipal corporation, and POD, INC. for
landscape architectural services for the development of a master
plan for the park site at Hermosa and Orange in the Montgomery
area
dated the 15th day of November , 198 8, a copy of which is
attached hereto and incorporated herein, the same as though fully
set forth herein be, and the same is hereby approved.~
BE IT FURTHER RESOLVED that the Mayor of the City of
Chula Vista be, and he is hereby authorized and directed to
execute said agreement for and on behalf of the City of Chula
Vista.
Presented by Approved as to form by
/
of Parks and Recreation
0374a
ADOPTED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
C~.~ _A VISTA, CALIFORNIA, this 15th doy of. November
19 88 , by the following vote, to-wit:
AYES: Councilmembers McCandliss, Nader, Cox, Moore
NAYES: Councilmembers None
ABSTAIN: Councilmembers Malcolm
ABSENT: Councilmembers None
/~~of~~ Chulo Visto
ATTESTS, City Clerk "
S', Z OF CALIFORNIA )
COUNTY OF SAN DIEGO ) ss.
CITY OF CHULA VISTA )
I, JENNIE M. FULASZ, CMC, CITY CLERK of the City of Chub Visto, Colifornio,
DO HEREBY CERTIFY thor the obove ond foregoing is 0 full, true ond correct copy of
RESOLUTION N0. 13854 ,ond thor the some hos not been omendedor repeoled
DATED
City Clerk
CC-660
AGREEMENT BETWEEN THE CITY COUNCIL OF
THE CITY OF CHULA VISTA AND POD, INC.
FOR LANDSCAPE ARCHITECTURAL SERVICES FOR THE
DEVELOPMENT OF A MASTER PLAN
FOR THE PARK SITE AT HERMOSA AND ORANGE
IN THE MONTGOMERY AREA
THIS AGREEHENT, made and enteredinto this ]S ch day of November 3988,
by and between the City Council of the' City of Chula Vista, a municipal ~.~
corporation, berethalter referred to as "Ctty~ and POD, Inc., a consultant for
public agencies, heretnafter referred to as'."Consu3tant";
NZTNESSETH"
WHEREAS, the City is desirous of using 'the services of a landscape
architect to prepare a master plan for the Montgomery Park; and
WHEREAS, several firms submitted'proposals for the master plan
project; and . .
WHEREAS, four firms were interviewed for this park project and the
Consultant was selected; and
WHEREAS, the Consultant Is qualified to render professtona3 landscape.
architectural services to the CIty fer the'pro4ect*ltsted above.
NOW, THEREFORE, ZT IS HEREBY AGREED by and between the parties hereto
as follows:
1. ProJect Scope. The project wl]] involve the development of. a
master plan, whtoh may inc]ude the design of the foHowing park
features:
a. Softball/soccer fie3ds
b. Restroom facilities
c. Planted areas, including turf, shrubs, plants and trees
d. Signage
e. Chtldren's play areas/play equipment
f. Ftxtures, including trash receptacles, tab3es, benches, ~nd
barbecues
g. Picnic she3ters/areaS
h. Parking Lots
t. Public art
~. Security 1tghttng/ballfleld lighting
k. ~alkways/paths
1. Tennis Courts
m. Recreation Community Center/Gymnasium
n. Swimming Pool
o. 20~000 sq. ft. Library "
.
2. Term. The term of this agreement shall be for the period from
l~i'~oer 15, 1988 to Juqy 31, 1989, unless terminated or
extended.
3. Services. Consultant agrees to perfnrm the servtces 11sted in
~t A, attached hereto and incorporated hereln, as though
fully set forth, in accordance with City of Chula Vista
! standards/requirements
; a. The Consultant shall be responsible for the professional
quality, technical accuracy, timely completion, and the
coordination of all reports and other services furnished by
the Consultant under this agreement, except that the
Consultant shall not be responsible .for the accuracy of
information supplied by the City. Any corrections required
due to the CIty's'inaccurate data or information shall be
City's responsibility, upon notice of the deficiency by the
Consultant.
b. Consultant shall participate in conferences with City staff
for the development of all drawings and plans.
4. Fees. For the services listed herein, the City agrees to pay,
" t'6~ultant the fees listed in Attachment A, an amount not to
exceed $56,700 excluding reimbursable expenses and additional
services.
Fees will be charged on a lump sum basis and will be billed
mo.thly proportionate to th. work compl.ted
listed in Attachment A. The net amount shall b u h
days from the date of receipt of the invoice to the City.
These fees are based on the provision of said services solely by
Frank Brower as Principal, and John Krtzan as Project Manager
and Skip Haugh of Salerno-Livingston as architectural consultant
to POD. Performance of servtces by anyone other than those
named, except for performance of routine subcontract work, must
be authorized in writing by the City prier to performance.
5. Reimbursable Expenses. The following shall be considered
reimbursables expenses, payable by the City upon approval by the
Director of Parks and Recreation or hts designated
representative to the Consultant, for an amount not to exceed
$2,900. Relmbursables include blueprinttrig, mounting of
presentation graphics, photocopying, film, slides, film
processing, special presentation materials and printing of
master plan report,
6. Additional Work. Additional work, beyond the scope as outlined
in this agreement, will be negotiated at the time such work is
requested by the City. Consultant shall submit a written fee
-2-
estimate for the additional work for review and approval by the
City's designated representative prtor to such work betng,~'':~
performed. The Ctty's. designated*representative may approveS,.
such additional work, or changes in the scope of services, sO!~'.. ~-.
long as the total additional cost thereof does not exceed $7,000.'
If the City accepts' the M~ster:',Piah and. is desirous if ',::L~i'::"""
continuing with the,Consultant's' services, a separate agreement ,.;~i;,.M;,
may be negotiated with the Consultant for preparation of
construction documents for the ,~ark improvements.
7. City's responsibilities. The City shall have the following
a. The City shall provide at no cost to the Consultant the
following documents, information and services,' if available,'
and if desired:
l) Available soils reports.
2) Legal description, boundary map, location and
description of benchmarks. ,'. ',
3) Maps and plans for lines of streets, pavements and '
adjoining propertieS, right'of way~ restrictions,
easements, and other ImprovementS, tf any,
4) Maps and plans fop :utility lines. both public and
prlvate, from san Diego Gas & Electric.
5) Exlsting planning studies and,reports relative to the
site and region, including the Montgomery Specific
Plan, bicycle trails plan, street improvement plans.
6) Gutdance in preparing the plans and drawings in
accordance with Ctty policies and procedures.
7) School district service area map.
8) Assistance in obtaining ~ata from public or prlvate
agencies, as necessary and assistance in surveying
adjacent recreational uses.
9) City - D-sheetmylars for preparation of plans.
10) Verbal requests to proceed with each task phase
constitute approval of prior design and services.
Changes in subsequent phases will be considered as
additional service.
................ ii '~'1 i I III ~: I
11) Ctty to provtde budgeting Information as necessary for
POD, Inc, to complete tasks,
12) Ctty response t'fme, tn furnishing Information,
services, renderings approvals and declston ts not a
part of the phase completion dates noted tn this
agreement.
b. Any changes tn the Consultant's services caused by
Inaccurate plans, Information, or servtces furnished by the
Ctty shall be paid for by the CIty as an additional
service. Consultant shall be entltled to payment of the
reasonable value of .,,errIces rendered.
c. City shall be responsible for assuring that the Consultant
has access to the project site for all services covered by
this Agreement,
d. CIty shall furnish required Information and services, as
stated tn Section 7a, and shall render approvals and
~F~sOfa~h/~oo~fu~t~au~y$ e~rvq~Sary for the orderly
e. CIty shall furnhh a project manager from CIty staff to
assist with this project,
~. O~nershfp and Use of Documents.
a. Drawtngs and specifications for project described hereIn
are and shall remain the property of the CIty whether the
project ts executed or not, Consultant shall be permitted
to retatn copies, Including reproducible copies, of
drawings and specifications, Consultant asstgns all
rights, Including copyrights to the draNlngs, to the CIty,
b. Submission or distribution of documents to meet offtctal
regulatory requirements, or fop Other purposes tn
h
connection wit the project, fs not to be construed as
publication tn derogation of the Consultant's rights,
9. Representatives of Parties to Agreement. The followlng are
designated as representatives of partles to this agreement:
a. C~ty designates the DIrector of Parks and Recreation as Its
representathe tn all matters under this contract (exce t
execution thereof) and all notices gtven to the CIty sha~l
be so addressed.
b. Consultant designates Frank Brower of POD, Znc., as the
representative under this contract and all nottces .sent to
Consultant shall be addressed to the above designated
representative at 1549 Zndta Street, Suite 314, San DIego,
CA 92101,
-4-
10. Termtnatfon.
a. Thts agreement may be terminated, tn whole or in part, tn
wrtttng by etther party tn the event of substantial fatlure
by the other party to ful fill its obligations under thls
agreement through no fault of the terminating party,
provided that no such termination may be effected unless
the other party is given (1) no less than thirty (30) days
written notice (delivered by certified mail, return receipt
requested) of the intent to terminate and (2) an
opportunity for consultation with the terminating party
prior to termination.
b. If termination under (a) is effected by the City, the
Consultant shall be entitled to payment of the reasonable
value of services rendered and expenses incurred. prior to
the termination.
c. If termination under (a) is effected by ConSultant, the
Consultant shall be entitled to. payment of the reasonable
value of services rendered and expenses incurred prior to
the termination, less any additional costs or expenses
incurred by any damages suffered by the City by reason of
such termination.
d. Upon receipt of a termination notice pursuant to (a),
above, the Consultant shall: (l) promptly discontinue all
services affected (unless the notice directs otherwise),
and (2) deliver to the City all.data, drawings, reports,
summaries, and such other information and material s as may
have been intended to be used in report preparation by the
Consultant in performing this agreement, whether completed
or in process.
e. Upon termination pursuant to (a), above, the City may take
over the work and contract with another party to complete
the work.
f. The rights and remedies of the City and the Consultant
provided in this clause are in addition to any other rights
and remedies provided by law or under this agreement.
ll. Assi nment. Neither this agreement nor any duties or obligations
~shall be assignable by the Consultant without
prior written
consent of the City. In the event of an assignment by the Consultant
to which the City has consented, the assignee or its legal
representative shall agree in writing with the City to personally
assume, perform, and be bound by the covenants, obligations, and.
agreement contained herein.
-5-
12, Successors and Asstgns, Subject to the provision regarding
assignment, thls agreement shall be binding on the successors and,,'
asstgns of the respective parties,. -.'
13. Attorney's Fees. If any actton at law or inequity is brought..to
enforce or Interpret the provisions of this agreement, the prevatllng~
party shall be entttled to reasonable attorney's fees In addttion to
any other relief to which it may be entitled.
14. Modification of Agreement. Thii Agreement may be amended .by reason
of changes In the scope of the project as described herein and the
amount of any adjustment shall be determined by negotiations to the
mutual satisfaction of the City and the Consultant,
15. Indemnit . The Consultant agrees to indemnify and hold harmless,the
~i'{g;,~F~s officers, agents and employees from:'and.agatnst-any.and all
claims, costs, suits and damages, including attorney's fees,S:arising
from the negligent acts, errors or omissions of the Consultant
associated with the project, -.
16. Liability Insurance. The Consul~t.shaq l carry general liable'try. .'
Insurance In the amount of $1,000,000, and Errors 'and OmissiOns
Insurance in the amount of $250,000 throughout.the dUration,of the'
Agreement. Evidence of coverage is,to be provided by. the Consultant
in the form of certificate of insurance and policy endorsement, ..The
policy shall provide 30 days written notice. to the Clty'..of
cancellation or material change, -
IN WITNESS WHEREOF, the parties'hereto have caused this Agreement:.tobe
executed the day and year first hereInshore set forth,
CITY COUNCIL LANDSCAPE ARCHITECT:
Approved
~/~City Clerk / ~J / ~
WPC 1053R
Attachment "A"
MONTGOMERY AREA PARK
CITY OF CHULA VISTA
SCOPE OF SERVICES AND FEE SCHEDULE
1. ANALYSIS AND INVENTORY PHASE ................. $10,040
A. Review project scope and budget with City staff.
B. Provide an aerial photograph of the park site. Photo to include park
site, directly adjacent streets and the John J. Montgomery Elementary
School south of park site on Montgomery Street and Hermosa Avenue,
C. Prepare inventory of existing site and improvements to include the
following areas of concern:
All existing utilities and storm drainage facilities for the site.
Does not include physically exposing the utilities to assess th'~tr
condition. Also included is a study of the quantity of storm runoff
and its effect on the existing storm drain system.
Present condition/function information will be included in the Master
Plan Report. The findings will be used as the basis of the site
analysis.
D. Consider location, type and amount of off-site recreational
facilities when planning facilities for park site from data provided
by city. (Additional data gathering, surveys or investigations of
off-site recreational facilities, buildings or schools which may be
required - if performed b POD consultants to POD would be
considered an extra servtc'e.~ . or
E. Consider bicycle, pedestrian street linkages in park design.
especially pedestrian linkage to K~r,tgomery Elementary School SoUth
of park site (see also data qualifications of Item D).
F. Prepare an analysis of the physical conditions, current layout, and
external influences within the site and with adjacent development, as
gathered from the site inventory. Display the findings in an
Opportunities and Constraints Graphic Exhibit to be used for
presentation at the initial advisory committee meeting. This exhibit
will be colored and mounted. A written description. of the key
findings will be included in the Master Plan text.
G. This phase shall be completed by January 20, 1989.
DESIGN PHASE $30 220
A. Study the feasibility of locating .a recreation/community center,..
gymnasium, 20,000 sq. ft. library and recreation type (not
competition type) swtn~ning pool on the site. As a starting point of
reference for discussions the preliminary program for community
center and gymnasium shall be:
i. Preliminary Program for CommuniV Center/Gymnasium
Function Approximate Area (SF)
1. Entry/Lobby/Control Desk 200 - 300
2. Office lO0 -
3. Restrooms 200 - 300
4. Multi-purpose/Community Room 1,500 - 3,000'
5. Meettrig Rooms 200 - 400
6. Kitchen with Service Bar 80 - 120
7. Arts and Crafts Center 500 - 'l,lO0
8. Gymnasium with Support Space 7,000 - 12,000
9. Storage/Equipment/Utility Spaces 200 - 400':
lO. Circulation (at 10%) 1 000 - 1
Total
(Approximate)
(Program estimated at this time, significant alterations would be
cnnsidered an extra service,)
B. Study the feasibility of developing lighted softball/soccer fields
and tennis courts,
C. Prepare architectural renderings, including site plans and floor
plans, for any building proposed to be built, For the library
building, a footprint only is to be developed,
D. Prepare sketches and/or illustrative sections to illustrate design
intent of overall landscape architectural layout for the park based
on results of the site inventory, site analysis, and input received
from meetings with the ad hoc con~,lttSee, community, city staff, and.
SDG&E.
E. Prepare two or three Preliminary Concept. Plan exhibits for the
overall park, incorporating suggestions and priorities from staff and
the community. At least one alternative shall be a plan without the.
library building as a part of the project scope. This exhibit will'
be colored and mounted for presentation purposes.
F. Prepare one Final Master Plan Exhibit for the overall park. This ,.
will be a refinement of the alternative Preliminary Master Plan "
exhibit, incorporating input from the community. committees, Council ',
and city staff. The exhibit will be colored and mounted for ',
presentation. This exhibit will include: ,,,,L
/ ~ ?~*~/
1, Landscape palht'and plant materialuse, .
2, Park plan with functtons:~.as", deemed .Lapproprlate by'
'-' process. and as deftned by'proJect scope. ~tem '#1 page 2
contract agreement. , --,:', ,' ,.; -
3. Prelimtnart grading"concept.",' ' ,:..,,,I. ....
4. Lighting concept. and ' "'
5. Architectural, renderings (as n~ted,above,,tn item 2C).
G. Prepare an ttemtzed preilmtna~y' cost ~tim~te for' the tmprovements':'.~.'~ '~'.'.'
proposed in the final master plan,' .
' 19 , ';,
H, This phase shall be completed by: ;
' 3. MEETINGS/PRESENTATIONS . .,.: , · :,: :....;~i;.
t , ' ' ~ $? O0
; A. Attend a total of seven.'/7)~ meetings
~= and/or SDG&E representatives during
required for coordination, schedultngm.:ltdeatt
. B. Attend one (1) initial' ad hoc
advisory group)
generate ideas.
each)
C. Present two Preliminary Master' Plan
1 d
format) at one ( ) a hoc comtttee~:;
Cnn~nittee meeting, one Parks
one Council Conference. (Prtnctpal~ ProJ, .and'ArchiteE~)::.(4'
hours each)
D. Present the Final Master Plan at one
Parks and Recreation Commission meeting,, Hontgomery.
Committee meeting (which will also serve as the'final community:' ~"~
meeting), and one City Council meeting,, (Principal, Project:Manager
and Architect)
E. This phase shall be completed by ~une 30, 1989.
4. MASTER PLAN REPORT ......... ,., ....... , , $9,040 . ~'~ ·
A.Prepare Draft Master Plan Report text for presentation to the
Council along with the Final Master Plan,
Master Plan Report Outline/Estimated Schedule
Concept Estimated
a
I Introduction 1 p ge"'-",-
ii opportunities/co.str.in,s 5=.ry 2
o Analysis
o Landscape Architect
o Architect
o Civil Engineer
Public Input Summary
III Flaster Plan
o Philosophy/Goals-Objectives 8-14 pages
8 graphics
o concept
o Facilities/Systems
o Landscape/Recreational
o Architectural (Floor Plans or Footprints)
o Civil
o Context
5 pages
IV Cost/Phasing 1 graphic
V Appendix lO pages
8-1/2 x ll or 9 x 12 32+ written
All graphics fold out 12_+'graphics
Draft Report will be in xeroxed format. Fifteen (15) copies
will be provided. Report outline estimated at this time,
significant alterations could be considered an extra service.
B. After approval of the Final Master Plan a~d Draft Master Plan Report
by the City Council, the Final Master Plan Report will be prepared~
These services will include revisions to text and paste-up time .for
camera-ready pages. Final report will be in black and white high
quality format. Fifty (50) copies will be provided.
C. This phase shall be completed by ~uly 31, 1989,
5. ADDITIONAL SERVICES (Defined) """
It is agreed the city may desire additional services bayond~ the~i..I~;
established scope of work, although there is no obligation to do so.
following are options listed and defined|
A. Prepare new aerial topographic survey of the entire site including
the church site, the area under SDG&E easement west of Hermosa (2/3'.s
of parcel 3) and directly adjacent surrounding streetS..'(to
centerline), including field verification of spot elevations, using
city supplied boundary survey. All trees and surface improvements'
will be shown. Final topographic map will be screened on city
D-sheet mylars at l" - 20' scale.
Additio. to fee for t. is servic.S,.,00
B. Determine feasibility of using existing church buildings'. for
recreation facilities and/or a branch 'library.' "Feasibility Survey,
for the Church building (only) to include:
1. Site visit (1) and photographic reconnaissance,
2. One schematic floor plan, if required,
3.Recommendations re: feasibility for adaptive re-use. major
repairs and/or modifications, etc.
Addition to fee for this service $l,BO0 ~.
C. Prepare architectural renderings of building exterior elevations for
public and architectural review board presentations. Drawings are to
reflect the exterior architectural theme, character and major '.
construction materials of the proposed buildings.
1. Community Center Addition to Fee $2,900
2. Library Addition to Fee $3,300 "'
Separate "material boards," perspectives, models would be additional'
services. ,.,
D. Develop children's play equipment and play area design "tdeatton" ~.,
sketches.
Addition to Fee $2,400
The additional fees listed are estimates at this time and would be subject'
to review by the consultant at the time a request for any additional
services is made.
-5-
6. ADDITIONAL SERVICES. (Undefined) ............. $G,O00 .
A.Attend additional public meetlngs~ as needed. on an houri)
$320/hour (Principal, Project Manager and Architect).
B. Provide additional design serviceS, nOt'included in the project-scope..., ~
as needed. on an hourly basis, per Attachment B." Schedule Of
Rates. . " , ,~ , ~,,,
7. QUALIFICATIONS TO SCOP~ OF
A. Existing structures ~r~ ~o~ ~em~'~o,~v~ historical
this time. Such ~ssess~n~ ~s no~'~ ~a~ ,o~ ,~e~lgn.p~ogr~m~
time. ' ' ,:'/~ L,'S: .~.~ . ' .....
S. At the Schematic De$tgn/Ma~ter pl;n'.:i~l';,Zj.~oih
input and evaluat(o~ are ~ot requiredor ¢opte~p)a~d;, .
- '~ ~,' '% '!~.,,u~ "~.tt,/', ;.. '.'; ';: , :,'.
c. Whereas input and feedback .fr~'; '~,:' C~U~(~."lnd" City. staff 'Wil.1'~'
direct. shape and modify the de~ig~.'.'proce~m¢.~d w())'. (nclud~ta~-,..
exploration ofa ternattVe :.' lt ,i'tm.:,'.nder too ' thai'
di sti .ct alternate desi ;.s b~ond Ire, ;t pna):,,$~).~e~r,~: :.~',.",~.~
D. Light ng will be ad'ressed y'~,,~'E'eC~t6~l},~}:~',:::
circuiting. details etc. ~ service. -';""'
WPC 1056R ~' ':' ~ '~"""?
- . : ,, .,,.~ .,..~
Attachment "B"
SCHEDULE OF HOURLY RATES
Principal $100/hour '~;',!,i
PrnJect Designer/Manager ............. $ 60/hour
Staff ...................... $ 40/hour
Sub-Consultants ................. $100/hour
WPC 1056R