The URL can be used to link to this page

Home My WebLink AboutAgenda Statement 1979/08/14 Item 11bCITY OF CHULA VISTA COUiVC I L AGEfVDA STATEMENT Item No. llb For meeting of 8-14-79 ITEM TITLE SUBMITTED BY ITEM EXPLANATION ^ Report on request for financial assistance from Chula Vista All Star Bobby Sox Teams City Manager ~ (4/5TH'S VOTE REQUIRED YES. N0~) City Council referred an oral request for financial assistance of $1,000 from the Chula Vista Bobby Sox teams to staff fora report and recommendation. Both the Minor and Major All Stars of the Chula Vista Bobby Sox teams will be competing in Buena Park for the National Championship on August 11-17 and August 18-24 re- spectively. Since both teams won their district tournaments, expenses will be almost double those of previous years when only one team competed. The players, officers and parents have, through private donations and other activities, raised approximately $4,000 of the $6,000 needed to meet the estimated expense. Staff has reviewed Resolution No. 6327 that established a written policy when con- sidering funding of private organizations or individuals. Staff does not believe the policy was intended to cover, nor does it cover, this type of request. The policy as written covers those requests involving non-profit organizations or individuals engaged in providing functions or services of an interest to the City that might be better performed through a contractual arrangement rather than by the City itself. The request does not fit this description and, therefore, we cannot rely on the policy in either recommending for or against the request. In staff's opinion, this request involves both positive and negative aspects. Those positive aspects are: 1) a con- siderable effort has already been made by the group to privately generate the funds required. They have been fairly successful in this respect and are continuing their efforts. They have resorted to a City subsidy only as a last resort when it became known that both teams won their district championships; 2) Any allocation of funds extended would be in behalf of an organization almost totally made up of Chula Vista youngsters; 3) Participation by both teams in a national championship is somewhat of an honor for the entire community; and 4) If their request for financial assistance is approved, none of it or part of it may not be required if one or both teams lose in early rounds of the tournament. Estimated expenses assume a full 8 days lodging and EXHIBITS roNTrNUFn nN PAr,F rwn Agreement Resolution Ordinance Plat Notification List Other ENVIRONMENTAL DOCUMENT: Attached Submitted on FINANCIAL IMPACT STAFF RECOMMENDATION Accept report. BOARD/COMMISSION RECOMMENDATION COUNCIL ACTION 7~ ~~C~~ . -*-K n ~ ' \ --______ ITEM N0. llb PAGE TWO food for each team. The League is willing to refund all or part of the allocation if the full 8 days' expenses for each team are not incurred. The negative aspects are: 1) The decision to fund would be subjective at best since no specific policy has been adopted by the City Council that gives guidance in approving or denying such requests; 2) Approval could lead to similar requests in the future by other organizations or groups for national championship tournaments which are held at much more distant locations and larger sums of money would be required (Little League championships are held at Valley Forge, Pennsylvania); 3) The City Council has found it necessary in this post-Proposition 13 era to severely restrict levels of ser- vice provided throughout the City and these restrictions were mandated by the citizens who voted for Proposition 13. Staff finds it extremely difficult to justify a recommendation for approval of these funds when other recreation programs, by reason of limitations of funds, have been placed on a self-supporting basis. Staff, therefore, must recommend that this request be denied. ^ is rr q ~ y~ 1 ~ ~~ ~ ~, August 07, 1979 DEAR i~.AYCR HYDE and HONORABLE CGUNCILPERSOidS, The Bobby Sox Soft ball Program purpose is to perpetuate an organ- ized recreational program for young girls, 9 through 15, which stresses self responsibility, citizenship, sportsmanship and friendship. It gives the opportunity for development of girls physically, mentally and socially using softball as a vehicle. The Chula Vista Bobby Sox League of approximately 200 girls is proud of it's past accomplishments and T'm sure we'll continue to be model representatives and citizens of our country's finest city, Chula Vista. The Chula Vista Bobby Sox League N;ajor All Stars have been for- tunate enough in the past to win 3 National Championships for Chula Vista. This year we are indeed proud that both our Piinor All Stars and our :ajor All Stars won their respective District Tournaments in the San Diego area and will be competing for the National Championship at the National Tournaments being held in Buena Park, Calif. The Minor Tournament is August 11 thru August 17 and the r:ajor Tournament is August la thru August 24. tde do have a problem however and that is raising the necessary funds to send the tvo teams to the National Tournaments. The expenses for the week at the National Tournament run approximately $3000.00 p,~ ~~ and our fundraising efforts so far have raised approximately $4000.00 so we still need approximately $2000.00 with very little time to raise it. The Chula Vista Bobby Sox League, while being a model representa- tive of our fair city and bringing it 3 National Championships, has always been able to take care of itself without asking the City of Chula Vista for financial assistance. However, with both our :inor All Stars and Major All Stars going to the Nationals, our financial needs are much greater and so we must turn to the City of Chula Vista much needed assistance. If the City of Chula Vista could donate $1000.00 to help our girls go to the National Tournaments then we feel that the on going fundraising efforts of our girls will provide the balance of what is needed. Your serious consideration of our request will be greatly appreciated. INCE LY ~=r T TTON PRL IDENT ('A~ CHULA VISTA BOBBY SOX LEA;~UE v~ THIS IS~DATED MATERIAL AND PERMISSION TO PUBLISH DONATIONS NOT OBTAINED CHULA VISTA BOBBY SOX FINANCIAL RECAP 7 1 79 BALANCE $5279 DREDITS 626 DEBITS 491 8 1 79 BALANCE $5414 OUTSTANDING BILLS $1570 ADJ BALANCE $3844 A OUTSTANDING CREDIT: BOBBY SOX H Q $ 400 DANPdYS T V $150 POP SHOP $ 75 CASH ON HAND $ 92 TOTAL CREDITS $717 B TOTAL A&B $4561 LESS RESERVE $2000 SPENDABLE ALLSTARS $2561********* ESTIMATED ALLSTAR EXPENSE MINOR ROOMS 2@$42/DAY TIMES 8 DAYS 2@$407DAY " MAJOR ROOMS 2@$42/DAY " a@$40/DAY " 70TAL MINOR $1312 MAJOR $1632 FOOD(1~[INOR MAJOR SAME) 20 YOUTH 2 COACHES 1 MANAGER 3 CHAPERONES 26 PEOPLE 26 X $~/DAY = $182/DAY X 8DAYS=$1456 TOTAL ESTIMATED (NO FLEXABILITY ) ROOMS $1312 1632 FOOD 1456 1456 $5856 ($6000)********* N E E D S $6000 LESS SPENDABLE $2560 MUST RAISE $3440************ SPECIAL DONATIONS TO DATE $100 BILLS UNION STATION ON DEPOSIT NOW 50 TRUMAN BROOKS " 50 BILL TERELL " $100 CABRILLO PATIO AWNING 100 MR MRS HOUSLEY 100 SDGE 150 ROHK 50 SOUTH BAY CHEV 50 JOANNA FRASER 75 SDGE 50 GROSSMONT ESCROW 50 BARBARA MURPHEY 150 WHITE GATE REALTY 25 B OF A $900 AA $3440 LESS $1715 EQUALS $1725 TO GO "\~ $ 25 A B~. EQUIPMENT RF•NTAL 25 ARKEEN AND ASSOSIATES 35 CAL WEST TROPHIES 50 MR MRS ROWDEN 50 JAMES WOLNIEWICZ 100 MR MRS GEARHART 50 MRS RUBIU 50 MARCIA IdAUTNER 50 MR MRS LOVE 200 ARAKI DRAFTING SERVICE 50 MR MRS AHRENSTIEN 100 INSTANT PRINTING 50 RED CARPET REALTY $815 BB TOTAL AA & BB $ 1715 1~1-11 ~, ' ~ ~ ', -- !~ _. . ......... . _.. ~_ . Office of JENNIE M. FULASZ, CITY CLERK August 17, 1979 Mr. Bill Stratton 300 Spruce Street Chula Vista, CA 92011 p i ~ '~~~1 city o~ CI~uQa ~Uista CALIFORNIA At the meeting of August 14, 1979, the City Council considered the request of the Chula Vista Bobby Sox teams for financial assistance($1,OOO) to defray expenses of the two teams in playing in Buena Park for the National Championship. The motion was made to appropriate the sum of $500 to help pay the traveling expenses of the teams. Since the official action to appropriate the money needs a 4/5s vote of the Council, the matter was continued until the meeting of August 28 at which time a full Council is expected to be present. Jennie M. Fulasz, CMC City Clerk cc: City Manager Director of Parks & Recreation ~~ ~1 276 Fourth Avenue, Chula Vista, CA 92010 (714) ~ ,75_;~v~~ Form No. F-229 • ~ 12/73 CERTIFICATE OF CITY/DIRECTOR OF FINANCE Certification of Unappropriated Balance 100 0130 5451 I HEREBY CERTIFY that the money required for the appropriation of funds for the purpose set forth in the attached resolution is available in the Treasury, or is anticipated to come into the Treasury, and is otherwise unappropriated. Amount $ 500.00 Fund General Purpose _Chula Vista Bobby Soxers Bidder N/A Acting Director of Finance The City of Chula Vista Date 8/23/79 Certification of Unencumbered Balance I HEREBY CERTIFY that the indebtedness and obligation to be incurred by the contract or agreement authorized by the attached resolution can be incurred without the violation of any. of the provisions of the Charter of the City of Chula Vista, or the Constitution or the laws of the State of California, that sufficient monies have been appropriated for the purpose of said contract, that sufficient monies to meet the obligations of the contract are actually in the Treasury, or are anticipated to come into the Treasury to the credit of the appropriation from which the same are to be drawn, and that said monies now actually in the Treasury, together with the monies anticipated to come into the Treasury, to the credit of said appropriation are otherwise unencumbered. Amount Not to Exceed $ Director of Finance The City of Chula Vista Date By By Fund Dept./Activity Purpose Bidder Certificate No. 14 ~'~~~~