HomeMy WebLinkAboutAgenda Statement 1979/08/21 Item 09CITY OF CHULA VISTA
COUNCIL AGENDA STATEMENT Item No. ~ 9
For meeting of 8-21-79
ITEM TITLE RESOLUTION N0. 9,,3,Z AUTHORIZING PURCHASE OF OFFICE FURNITURES FOR
PUBLIC SERVICES BUILDING
SUBMITTED BY Purchasing Agent
ITEM EXPLANATION
(4/5TH'S VOTE REQUIRED YES N0~)
When Brenda Mason Design Associates prepared specifications for the furniture for the
Public Services Building, the Hayworth Moveable Office Systems line was specified.
However, the City actually purchased the Steelcase line under a County of San Diego
cooperative bid as we could obtain a much better price. When staff examined the
specifications prior to purchasing the Steelcase furniture, it became apparent that
we would not receive all the necessary furniture for two reasons:
1. Council requested staff to reuse much of the furniture the City already
owned and therefore items were eliminated from the specifications. In the
Hayworth system, cabinets, bookshelves, desks and panels are all an integral
part of the system. The elimination of some new items meant the elimination
of other interdependent items as well, even though those items were necessary.
2. When staff made the decision to change from Hayworth to Steelcase, some
of the items were not picked up in the change of specification.
Staff decided that rather than attempt to rectify all of the discrepancies and short-
comings before we moved into the Public Service Building, it would make more sense
to wait until the departments had been in the building for a few months to determine
what our furniture needs actually were.
The items to be purchased at this time are items that were intended to be ordered by
the interior designer but were not because of the reusing of furniture or the switch
to Steelcase; or are items for which the need has become apparent since our move into
the bhilding. The items consist of movable panels, work surfaces, book shelves, file
and storage cabinets.
(continued next page)
JVE:DB:iro
tXHl~llS
Agreement Resolutions Ordinance Plat Notification List
Other ENVIRONMENTAL DOCUMENT: Attached Submitted on
FINANCIAL IMPACT Funds are available in account 600-6000-RS18.
STAFF RECOMMENDATION Adopt resolution.
BOARD/COMMISSION RECOMMENDATION N/A
COUNCIL ACTION
^'~
Cn~
~ ~ ~~
by the City C,~tar~~ii- o
Chula Vista, C~:irornia
Dated (~- ~ ~ .~ ~ I
Form A-113 (Rev. 5/77)
ITEM NO. 9
For meeting of '8-21-79
Page 2
The County of San Diego Bid No. 18386 was awarded to Southwest Office Interiors for
the Steelcase line. The bid will expire on September 12, 1979. The City is still
able to purchase the above listed items at a considerable saving and it is recommended
that the purchase be approved.
The total cost for the furniture, including sales tax is $6,435.16.
,~v
~^
Form No. F-229
12/73
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of Unappropriated Balance
I HEREBY CERTIFY that the money required for the
appropriation of funds for the purpose set forth in the attached
resolution is available in the Treasury, or is anticipated to
come into the Treasury, and is otherwise unappropriated.
Amount $ Fund
Purpose
Bidder
Director of Finance
The City of Chula Vista
Date By
Certification of Unencumbered Balance
I HEREBY CERTIFY that the indebtedness and obligation
to be incurred by the contract or agreement authorized by the
attached resolution can be incurred without the violation of any
of the provisions of the Charter of the City of Chula Vista, or
the Constitution or the laws of the State of California, that
sufficient monies have been appropriated for the purpose of said
contract, that sufficient monies to meet the obligations of the
.~ contract are actually in the Treasury, or are anticipated to come
into the Treasury to the credit of the appropriation from which
the same are to be drawn, and that said monies now actually in
the Treasury, together with the monies anticipated to come into
the Treasury, to the credit of said appropriation are otherwise
unencumbered.
Amount Not to Exceed $ 6,435.16
6000 RS 18
Date 8/20/79 By
~~.p~
AcTi'i/F Director of Finance
The City of Chula Vista
Fund Capital Improvement Dept./Activity Capital Improvement Fund
Purpose Purchase of Office Furniture for Public Services Building
Bidder W/A
Certificate No. 13
~- s.~.~ ~