HomeMy WebLinkAboutAgenda Statement 1979/07/10 Item 10' CITY OF CHULA VISTA __ -
000NCIL AGENDA STATEMENT Item No. to
For meeting of 7-10-79
ITEM TITLE Resolution 967> Waiving Bid Requirement
Authorizing Purchase of Xerox 4000 Duplicating Machine
SUBMITTED BY Chief of Police ~,~``~,:~ ~,:~~,~,'`y~, ,~,.L`v ' ~ ~, , ~
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ITEM EXPLANATION (4/5TH'S VOTE REQUIRED YES. NO X)
The Police Department has been renting a Xerox 4000 duplicator at
a cost of approximately $8,500 a year.
It is now possible to purchase a remanufactured Xerox 4000 for
$7,543 which is approximately $1,000 less than the annual rental
cost of $8,500. In addition to the purchase price, there will be
a charge of approximately $3,000. per year for "full service"
maintenance.
The Xerox machine is recommended for purchase at this time because
of its reliability, ease with which departmental personnel can
correct malfunctions and the potential money savings. The following
analysis indicates that the City will realize a net savings of
$3,500 at the end of the second year. Additional savings will be
realized in succeeding years.
Lease Costs Totals
1st Year $8,500 $8,500
2nd Year 8,500 17,000
3rd Year 8,500 25,500
4th Year 8,500 34,000
Purchase Costs Totals Net Cost
$lo,5oa $10,500 +$2,000
3,000 13,500 - 3,500
3,000 16,500 - 9,000
3,000 19,500 -14,500
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Agreement Resolution x Ordinance Plat Notification List
Other ENVIRONMENTAL DOCUMENT: Attached Submitted on
FINANCIAL IMPACT
One time purchase cost (funds available in acct. 100-1030-5566)
Estimated annual maintenance cost (100-1030-5266)
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STAFF RECOMMENDATION
Approval
BOARD/COMMISSION RECOMMENDATION
COUNCIL ACTION
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$7,543
3,000
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