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HomeMy WebLinkAboutReso 1979-9734Form No. 342 Rev. 2/76 ~~. ~;, RESOLUTION N0. 9734 RESOLUTION OF THE CITY COUNCIL OF~E CL`'TY OF CHULA VISTA, APPROVING AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND THE CHULA VISTA CHAMBER OF COMMERCE IN REGARD TO THE EXPENDITURE OF CITY-APPROPRIATED FUNDS AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT re The City Council of the City of Chula Vista does hereby >lve as follows: NOW, THEREFORE, BE IT RESOLVED that that certain agrQement be en THE CITY OF CHULA VISTA, a municipal corporation, and TH CHULA VISTA CHAMBER OF COMMERCE, in regard to the expenditure of City-appropriated funds dat wh ~ fu] ed the 21st day of August 19 79 a copy of ch is attached hereto and incorporated herein, the same as though ly set forth herein be, and the same is hereby approved. BE IT FURTHER RESOLVED that the Mayor of the City of Chula Vi to be, and he is hereby authorized and directed to execute said ag Bement for and on behalf of the City of Chula Vista. Presented by Approved as to form by La e F. Cole, City Manager Georg Lindberg, City At ey ADOPTED AND APPROVED by the CITY COUNCIL of the CITY OF CHULA VI TA, CALIFORNIA, this 21st day of August , 1979 , by AY S : Councilmen Scott, Hyde, McCandliss NA ES: Councilmen None AB ENT: Councilmen Cox Gillow .c~.Q. Mayor of the City of Chula Vista AT E S ~,cP (,l , ~.~Ge . y C1er ST T~ OF CALIFORNIA) CO N`I'Y OF SAN DIEGO) ss . CI Y OF CHULA VISTA) I, City Clerk of the City of Chula Vista, California, DO HEREBY CERTIFY that the above is a full, tr e and correct copy of Resolution No. and that the same has no been amended or repealed. DATED City Clerk f h ~;;~.~.~ AGREEMENT SETTING OUT TERMS AND OBLIGATIONS OF THE CHULA VISTA CHAMBER OF COMMERCE IN REGARD TO THE EXPENDITURE OF CITY-APPROPRIATED FUNDS THIS AGREEMENT, made and entered into this 2lstday of August , 1979, by and between THE CITY OF CHULA VISTA, a -unicipal corporation, hereinafter referred to as "City" and the :HULA VISTA CHAMBER OF COMMERCE, a nonprofit organization, iereinafter referred to as "Chamber"; W I T N E S S E T H WHEREAS, the City Council has heretofore, by Resolution o. 6327, established Policy No. 100-03 for providing financial ssistance to private organizations and individuals, and WHEREAS, it is understood that such .funding will be ranted only to a properly constituted nonprofit corporation erving the interests of the City of Chula Vista and carrying out he terms and obligations of an agreement providing for the ex- enditure of such funds, and WHEREAS, the City of Chula Vista now desires to enter into uch an agreement with the Chamber of Commerce, and WHEREAS, based upon the recommendations of the Mayor's .dvisory Committee on tourism and convention promotion within the 'ity, the sum of $60,000 has been approved in the fiscal year .979-80 budget to assist in the activities of the promotion of .ourism and conventions. NOW, THEREFORE, IT IS MUTUALLY AGREED by and between the parties hereto as follows: 1. The City of Chula Vista recognizes the Chamber of :ommerce, a nonprofit corporation organized under the laws of the >tate of California, as having been organized for the purpose of >romoting and advertising the City of Chula Vista primarily through .he operation of two information centers by the Visitors Bureau ;ommittee in order to increase and enhance tourist trade in the ;ity of Chula Vista, provide information to visitors to the City, ind assistance to any conventions coming to the City. 2. Based upon the recommendation of the Mayor's Advisory mittee, the City of Chula Vista agrees to make quarterly advance ments to the Chamber commencing in July, 1979 in an amount not exceed $34,700 for the fiscal year 1979-80. 3. It is understood and agreed that the City will retain the services of a consultant to provide an analysis and recommenda- tions for the operation of .the Visitor Information Centers and that payment to said consultant shall be made from the $60,000 heretofore appropriated. 4. If and in the event that consultant so employed should recommend that the City withdraw financial participation in said Visitor Information Centers, Chamber agrees that the support for said centers as set forth in this contract shall termination upon thirty (30) days written notice and the pro rata share of any monies advanced as provided herein shall be returned to the City. -1- ~- ~ / .~ f~ 5. Z'he City reserves the rig~it to adjust either upward downward the initial amount of $34,700 allocated for the opera- _on of the two information centers based upon the recommendation the consultant or upon facts which may be forthcoming during the :rm of this agreement. 6. The Chamber agrees that all funds advanced on the arterly basis shall be used only for bona fide operating expenses the information centers for the period of July 1, 1979 through ne 30, 1980. 7. The Chamber agrees that any nonrecurring expenditures, .g., advertising campaigns, shall be submitted for review to the ayor's Advisory Committee and subject to the approval of the ity Council upon the recommendation of that Committee. 8. The Chamber agrees to submit to staff for review a uarterly income and expense statement for the Visitor Information enters, supported by other documentation that will allow staff o verify that all expenditures have been made in accordance ith the intent and understanding of this agreement. It is further nderstood and agreed that subsequent quarterly payments will not e made until the previous quarterly report has been received and pproved. 9. The Chamber agrees that in any non-recurring expen- itures are made and such expenditures are not approved, the next uarterly payment may be adjusted to offset the unauthorized ex- enditures. 10. The Chamber agrees to submit an annual audited financial report of the previous year's activities and expendi- ures of the Visitor Information Centers. 11. The Chamber understands and agrees that the amount f $34,700 may be decreased and that the quarterly advance pay- ents will be adjusted in accordance with the terms and conditions f Paragraphs 3, 4 and 5 of this agreement as set forth hereinabove. IN WITNESS WHEREOF, the parties hereto have caused this reement to be executed the day and year first hereinabove set forth. CITY OF CHULA VISTA THE CHULA VISTA CHAMBER OF COMMERCE ~~ ayor of „the City of C la Vista ST tll~~K.P ~.. ~~ _ nuT_v Citv Clerk d as to form by ty Aty~drney -~~~~ _z_