HomeMy WebLinkAboutAgenda Statement 1979/05/08 Item 09viii ~r ~nu~M vt~ir-
COUNCIL AGENDA STATEMENT
Item No: 9
For meeting of 5/8/79
ITEM TITTLE
SUBMITTIED BY
At a Council Conference on February 15, 1979, Council
approved modified Alternat~lve 4 for the renovation of City
Hall. Briefly, this alternative will provide a heating,
ventilating, and cooling system (H VAC) with a minimum of
building modification, insulation on the roof, an economizer,
and new toilet facilities. There will be some modification to
the interior so that the bolding is more usable for Council
members and departments, bwt for the most part, modifications
other than for the HVAC system will be kept to a minimum.
ITEM EXPLANATION (4/5TH'S VOTE REQUIRED YES NO x )
Since that time, staff and Mr. Goldman have been negotiating
an agreement for him to provide the architectural services
required to take the schematic drawings and proceed through
construction. Mr. Goldman has submitted a proposal to
accomplish the project fora fee of $47,000. I believe that
this is a fair and reasonable fee for the project.
The job itself is one that requires meticulous attention to
detail and because it is a renovation, may present hidden
surprises for the architect once he actually proceeds through
design and construction. 'the American Institute of
Architects, when it last published curves showing percentages
of fees to construction cots, recommended a range of 10 to
18 percent for a renovation job. As the estimated
construction costs for thi$
~CB:nr/JY-017 City Hall
FINANCI
STAFF R
BOARD/
COUNCIL
Resolution Approving Agreement with Donald R.
Goldman and Associates, Architects, A.I.A. for
Renovation of City Hall and Authorizing Expenditure of
Funds 6
Director of Public Works/Deputy City Manager ~~
I
ant x Resolution x
(Continued on Supplemental Page)
EkHIBITS
Ordinance Plat Notification List
Renovation
er schedule ENVIRONMENTAL DOCUMENT: Attached Submitted on
L IMPACT
250,000 has been appropriated in the fiscal year 78-79 budget (RS17)
or City Hall renovation. I am requesting another $284,000 in the
fiscal year 79-80 budget. The $47,000 for the architect's fee, plus
Oo ($4,700) for contingencies, could properly be expended out of
he $250,000 already budgeted in RS17. I am therefore requesting
hat Council authorize the expenditure of $51,700 for the
rchitectural agreement from RS17.
COMMENDATION
Approve the attached agreement with Donald R. Goldman and
Associates for the renovation of City Hall.
. Authorize the expenditure of $51,700 for the architectural
agreement from RS17.
ISSION RECOMMENDATION
ACTION
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SUPPLEMENTAL PAGE 2
AGENDA ITEM NO. 9
FOR MEETING OF 5 8 79
project are $429,000, a fee of $47,000 represents 10.9
percent. This percentage i,s presented only as a guide for
decision making. The American Institute of Architects
recommends that architects not base their fees on a
percentage of cost but rather base their fees on an estimate
~f the time required to accomplish the job. This is what Mr.
oldman and his consultantshave done.
have been quite satisfied.. with Mr. Goldman's work on the
ublic Services Building. Even though the Public Services
uilding was a renovation, the total number of change orders
nd the total cost for those change orders were much less
ban one might normally expect in a renovation project of
hat magnitude. The work o',f Mr. Goldman's mechanical
ngineering consultant was !also quite satisfactory. Mr.
oldman intends to use this' same consultant on the City Hall
enovation and, in fact, used him for the preparation of the
thematic submittal.
ecause I have been quite siatisfied with Mr. Goldman's past
erformance, have every conlfidence in his ability to do a
atisfactory job on City Ha'',11, and believe that his fee is
easonable, I have not requested fees from other architects.
pother important factor apropos using Mr. Goldman is his
and his consultants') famihiarity with City Council, City
taff, City administrative procedures and the project to
ate. If the Council elect's not to approve the agreement
ith Mr. Goldman tonight and requests that I receive
ubmittals from other architects and negotiate an agreement
ith another architect, the schedule which I give below and
he one attached will be extended by another two to three
onths.
he agreement provides for Mr. Goldman to render the
rofessional services required to complete the renovation of
ity Hall. The scope of the project is as defined in
odified Alternative 4 of t~~~lhe "Modification of the Civic
enter Administration Building, Chula Vista, California,
thematic Submittal." The ''initial estimate of probable
uilding construction and renovation costs is $426,000.
r. Goldman would render his professional services in three
hases: the Design Development Phase, Construction Documents
base, and Construction Services Phase. The first two
hases, including review time by the City, will take three
onths. However, as Mr. Go''ldman will not be able to begin
he project until about the first of June, the agreement
rovides for four months. Naturally, both staff and Mr.
oldman will attempt to proceed through those first two
hases in as short a time as possible. The Construction
qb~
SII~PLEMENTAL PAGE 3
AGENDA ITEil NO. 9
FOR P•4EETING OF 57'8779
rvices Phase would last until the construction on City Hall
s completed and Mr. Goldman has furnished the City with as-
ilts.
he remainder of the agreement is a standard boiler plate as
sed by the City and Mr. Goldman for the protection of each
nd exact clarification of the work to be done.
should the Council approve.. this agreement, I expect that Mr.
Goldman will commence work on June 1 and that construction
gill begin four months later on October 1. Construction will
probably take about five to six months and should be
:ompleted on the first of April, 1980.
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