HomeMy WebLinkAboutAgenda Statement 1979/02/20 Item 08CITY OF CHULA VISTA
COUNCIL AGENDA STATEMENT
Item No. 8
For meeting of 2/2.0/79
ITEM TITLE Resolution ~yq(o Granting extension of time and
accepting Gymnasium Lighting at Parkway Gymnasium
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SUBMITTED BY City Engine r via Director of Public Works
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ITEM EXPLANATION (4/5TH'S VOTE REQUIRED YES NO x )
On August 1, 1978, the City Council by Resolution No. 9214 awarded a
contract for the replacement of electrical fixtures within the gymnasium
area at the Parkway Gymnasium. This was one of three contracts awarded
for the budgeted project "Solar Heating, Parkway Pool." The contract
for the roofing and sheet metal work has already been accepted by the
City Council, and the work on the solar heating system is essentially
completed except for the installation of the pump to run the solar
system and replacement of some leaking solar panels.
Chula Vista Electric Company has completed the Gymnasium Lighting in
accordance with the contract document except that the length of time to
complete the work was longer than the forty five (45) consecutive
calendar days specified in the contract. The work was to be completed
by October 23, 1978. ~~ final inspection and acceptance of the work was
made on December 4, 1978, by the Director of Building and Housing.
In accordance with Section 3.04 of the contract, Chula Vista Electric
Company agreed to pay the City of Chula Vista the sum of Fifty Dollars
($50.00) per day for each and every day's delay beyond the time
prescribed to complete the work.
In the contract it was further agreed that, in case the work called
for under the contract is not finished and completed in all parts arxd
requirements within the time specified, the City Council shall have
the right to extend the time for completion.
SLH:nr/JO-005
(continued on supplemental page)
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Agreement Resolution x Ordinance Plat Notification List
Other ENVIRONMENTAL DOCUMENT: Attached Submitted on
FINANCIAL IMPACT
Contract Amount $14,980.00
Final Constructon Cost 14,980.00
Difference -0-
STAFF RECOMMENDATION
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Adopt resolution
1. Granting 45 day extension in contract completion time making new
contract completion date December 7, 1978, and
2. Accepting gymnasium lighting.
BOARD/COMMISSION RECOMMENDATION
COUNCIL ACTION ( ~ !?,~~~ `'~~/~~
Agenda Item No. g
For Meeting of 2/2Q/79
Supplemental Page Two
Chula Vista Electric Company between January 18 and 31, 1979, provided
staff with sufficient evidence that they diligently attempted to receive
and install the required lighting fixtures within the contract time limits.
The City on August 30, 1978, sent a "Notice of Execution of Contract"
to Chula Vista Electric Company. In this notice it stated that work
shall commence no later than September 9, 1978. Prior to that date,
August 10, 1978, Chula Vista Electric placed an order with General
Electric Supply Company for the specified Holophane fixtures. They
requested release of the fixtures from General Electric Supply on August 18,
1978, before contract approval because they knew the long lead time
required for these items from the manufacturer.
The Holophane fixtures were scheduled to be shipped September 15, 1978,
from Newark, Ohio. Allowing for a normal 10-day delivery, Chula Vista
Electric should have received the fixtures around September 25, 1978, thus
giving them ample time to install them prior to contract completion date.
The fixtures were received, minus shades, approximately October 1, 1978.
The square reflectors (shades) were not shipped until October 17,
1978, and when they arrived the fixtures were installed promptly.
No work was done in the gymnasium area until the complete shipment was
received. This was to the benefit of the City, because this minimized
the time the gymnasium had to be closed to the public.
The Engineering staff upon review of the information submitted by
Chula Vista Electric Company recommends a 45-day extension in the
contract time. This makes the contract completion date December 7, 1978.
Staff was not able to make a favorable recommendation upon extension. of
the contract until we received verification of the facts on January 31, 1979.
This is the reason that project acceptance and extension of contract request
was delayed until this meeting.
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_~ress
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TO 1926 CA (8-74)
Before execution, refer to title company requirements stated on reverse side. a. P. N.-
Notice is hereby given that:
1. The undersigned is owner of the interest or estate stated below in the property hereinafter described.
2. The full name of the undersigned is thE:_ City of Chula Vista
3. The full address of the undersigned is __276 Fourth Avenue, Chula Vista, CA 92010
4. The nature of the title of the undersigned is: In fee.
(If other than fee, strike "In fee" and insert, for example, "purchaser under contract of purchase," or "lessee".)
S. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or
as tenants in common are:
NAMES ADDRESSES
NONE
6. The names of the predecessors in interest of the undersigned, if the property was transferred subsequent to the
commencement of the work of improvement herein referred to:
NAMES ADDRESSES
NONE
(If no transfer made, insert "none".)
7. A work of improvement on the property hereinafter described was completed on February 6 , 19 7 9
8. The name of the contractor, if any, for such work of improvement was
Chula Vista Electric Company
(If no contractor for work of improvement as a whole, insert "none".)
9. The property on which said work of improvement was completed is in the City of Chula Vista
County of San D].eClO ,State of California, and is described as follows:
Reel a .Pm _nt of 1 tr; .al fix ~r G wi hi n h ar'cway_Cym_nasium
10. The street address of said property is__ -385 Park Way
(If no street address has been officially assigned, insert "none".)
Signature of
February 28 1979 owner named The City of Chula Vista
Dated : ' in paragraph 2
/1 ~ _ ~ (Corporate Seal)
By /~
STATE OF CALIFOI~iIA, (Also sign veri ca ion below at X)
COUNTY OF ban Diego ~ss. City Engineer
John P Lippitt ,being duly sworn, says:
that_lte is the City Enc~lnPPr of the City of Chula Vista
County of San Di coo ,the corporation that executed the
foregoing notice as owner of the aforesaid interest or estate in the property therein described; that~te makes this
verification on behalf of said corporation; that_he has read said notice and knows the contents thereof, and that
the facts therein stated are true.
Signature of /~ - '
corporate officer -~/
SUBSCRIBED AND SWORN TO before me above named X
City Engineer
February 28, 1979
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Signatur - ~" ~ ~~-- ~,,,;. OFFICIAL SEAL
r°' !A^~E A. DIEDRICHS
a NOTARY PUBLIC -CALIFORNIA
Notary Public in and for said State
~ ~~~ SAPI DIEGO COUNTY
'" My come. expires I~Pr 22, 198
Title Order No.
276 Fourth Ave., Ciiula 'Ji;ta. C,1 92010
Escrow or Loan No.
SEE REVERSE SIDE FOR
TITLE COMPANY REQUIREMENTS AS TO NOTICE OF COMPLETION (This area for official notarial seal)
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