HomeMy WebLinkAboutAgenda Statement 1986/12/09 Item 04COUNCIL AGENDA STATEMENT
Item 4
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ITEM TITLE: RESOLUTION ~~ APPROPRIATING
READER/PRINTER
SUBMITTED BY: City Clerk
Meeting Date 12/9/86
THE SUM OF $2,040 FOR A PC-80
(4/5this Vote: Yes X No
There are presently over 350,000 documents microfilmed in the City Clerk's
Office (131 rolls, each holding approximately 2,700 documents). Copies are
made on the PC-70 Reader/Printer as requested by staff or public. The PC-70
has a manually operated carrier which is not only quite time-consuming to use
but breaks down regularly because of the constant use.
RECOMMENDATION: Approve the resolution appropriating the sum of $2,040 for
a PC-80 Reader/Printer for the City Clerk's Office.
DISCUSSION:
The microfilmed City documents in this office are put on cartridges for use on
the PC Reader/Printer. The original documents are then bound in volumes.
Copies of resolutions, ordinances, etc are then made from the microfilmed
document.
When we purchased the PC-70, we ordered a motorized carrier; however, a
manually operated carrier was delivered with the explanation that the
motorized carrier would be shipped at a later date. Subsequently, the Cannon
firm was sold to TRS ~~estern Micrographics and we were informed by the new
owners that a motorized carrier is not made for the PC-70 - only for their
PC-80 Reader/Printer. Since we were misinformed on this purchase, the
President of TRS agreed to refund the entire amount of our original purchase
of the PC-70 toward a PC-80 (letter attached).
CONCLUSION:
Each year we microfilm approximately 14,000 documents. With constant requests
for copies of City documents, the Reader/Printer is used a great deal. When
the Reader/Printer is malfunctioning staff must make copies from the bound
volumes which results in sub-standard copies and the possibility of tearing
the bound volumes (added expense for rebinding). It would prove
cost-effective to purchase the PC-80, especially at the trade-in price the
dealer is offering, to make up for the down time and inconvenience (both to
staff and public) caused from operating the PC-70.
FISCAL IMPACT: Appropriate the sum of $2,040 from the unappropriated
balance of the General Fund to Account 100-0160-5568.
0926C
~~d/J ~ w i,~-~
~~iby the City Council of
Chula Vista, Ca~~if/ornia
Dated ~dL