HomeMy WebLinkAboutAgenda Statement 1986/10/28 Item 04COUNCIL AGENDA STATEMENT
Item 4
Meeting Date 10/28/86
ITEM TITLE: Resolution/a~9/ Approving the appropriation of funds
to Open Space District Nos. 1, 2, 3, 4, 5, 6, 7, 8, 9 and 11
~~
SUBMITTED BY: Director of Parks and Recreation
REVIEWED BY: City Managerf(y (4/5ths Vote: Yes_No)
On August 17, 1982, Council approved a report which established a reserve
fund equal to 50~ of the yearly individual Open Space maintenance cost.
This reserve is intended to pay for the first six months operating costs of
Open Space Districts and is also to be used to pay for any unexpected open
space emergencies.
The increased costs resulting from the competitive bidding process, necessi-
tates the expenditure of emergency open space reserve funds. These funds
will be used for operational expenditures necessary to maintain the Open
Space Districts.
RECOMMENDATION: That Council approve the appropriation of funds from the
respective reserve fund of each Open Space District to the current opera-
tional budget.
DISCUSSION:
On June 10, 1986, Council awarded maintenance contracts for Open Space
District Nos. 1 through 11 for FY 1986-87. Sealed bids were received by
the City Engineer on May 14, 1986 and contracts were awarded by Council
Resolution No. 12511.
A total dollar amount for yearly maintenance was budgeted for each District,
based on the FY 1985-86 contract services account. Generally the amount
requested in the budget is sufficient to cover anticipated cost increases
in the competitive bidding process. However, this year's bids were 20~
higher, which resulted in a deficit in ten of the Open Space District's
contract services account.
1986-87
District ~~ Low Bidder Amount Request Bid Shortage
1 Aztec 7,800 9,630 1,830
2 Sensational 1,493 3,960 2,467
3 Aztec 8,723 11,045 2,322
4 Aztec 19,920 20,700 780
5 Aztec 9,250 12,800 3,550
6 Aztec 6,600 7,200 600
7 Aztec 1,236 2,800 1,564
8 Aztec 8,251 10,840 2,589
9 Aztec 13,310 13,800 490
11 Aztec 24,800 26,000 1,200
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The increased costs resulting from competitive bidding necessitates the
transfer of emergency open space reserve funds to the operating accounts.
This transfer will re-establish the funds necessary to operate and maintain
District Nos. 1, 2, 3, 4, 5, 6, 7, 8, 9 and 11 for the current fiscal year.
Funds are available in each District's reserves for this purpose.
Prior to the August 17, 1982, "Reserve" policy approved by Council, the
open space operational costs were funded by the City. These costs were
reimbursed to the City in late December after the City received the greater
share of property taxes collected by the County. Adjustments to the open
space operational budget is a yearly routine function. The Open Space
District's reserve funds are replenished by adjusting the assessment rates
the following year.
FISCAL IMPACT: The amounts listed below must be appropriated from the
respective district's reserve fund to the district's Account No. 5298 -
Other Contractual Services.
men Space District 4~ Activity ~~ Amount $
1 5510 1,830
2 5520 2,467
3 5530 2,322
4 5540 7g0
5 5550 3,550
6 5560 600
7 5570 1,564
8 5580 2,589
9 5590 490
11 5610 1,200
MAM/sh
Dated ~O - 2 ~- ~'(P
by the Cit;~ Coun:il of
Chula Vista, Ca~ifornia
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CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of Unappropriated Balance
- - _
~_.~ . ~ti__ ~ ~-
~,t
Form No. F-229 '
12/73
I HEREBY CERTIFY that the money required for the
appropriation of funds for the purpose set forth in the attached
resolution is available in the Treasury, or is anticipated to
come into the Treasury, and is otherwise unappropriated.
Amount $ SEE BELOW Fund SEE BELOW
Purpose OPEN SPACE DISTRICT MAINTENANCE COSTS
e ~ Bidder
,S~`I
•60-5510
,5',5.2-5520
S53 -5530
55'~ -5540
555" -5550
5S (, -55 Dat
~~ ~
~~~
~~~
Jr(o f
-5570
-5580
-5590
5610
$1,830
2,467
2,322
780
3,550
e 6040/14/86
$1,564
$2 589
ALL TO DISTRICT'S AC~O NT N0. 5298
~ ~.J ~ , ~ ,
Director of Finance
The City of Chula Vista
By PARKS AND RECREATION
$ X490 Certification of Unencumbered Balance
- $1,200 I HEREBY CERTIFY that the indebtedness and obligation
to be incurred by the contract or agreement authorized by the
attached resolution can be incurred without the violation of any
of the provisions of the Charter of the City of Chula Vista, or
the Constitution or the laws of the State of California, that
sufficient monies have been appropriated for the purpose of said
contract, that sufficient monies to meet the obligations of the
contract are actually in the Treasury, or are anticipated to come
into the Treasury to the credit of the appropriation from which
the same are to be drawn, and that said monies now actually in
the Treasury, together with the monies anticipated to come into
the Treasury, to the credit of said appropriation are otherwise
unencumbered.
Amount Not to Exceed $
Director of Finance
The City of Chula Vista
By
Dept./Activity
Certificate No. 10
Date
Fund
Purpose
Bidder
- r