HomeMy WebLinkAboutAgenda Statement 1978/12/12 Item 18-CITY OF CHULA VISTA
COUNCIL AGENDA STATEMENT Item No.~_
For meeting of 12/12/78
ITEM TITLE Resolution 9~~~ Approving Renewal of Contract with Mainstem,
/ Inc.
Director of Public Works ~~t
SUBMITTED BY
ITEM EXPLANATION
(4/5TH'S VOTE REQUIRED YES NO x )
Council Resolution 6177, dated August 24, 1971, authorized the Mayor
to execute an Agreement between the City of Chula Vista and Mainstem,
Inc. for automotive equipment management information services.
The Mainstem information system is an invaluable maintenance tool
for the City's vehicle fleet. It supplies direct information about
vehicles and vehicle systems, and is used in making everyday decisions
that increase the productivity of the maintenance facility. Addi-
tionally, Mainstem, Inc. supplies in depth comparative analysis of
equipment operation and material usage for s~.,zch items as street
sweepers, field consumption, tires, and worker productivity. Their
written report service is augmented by monthly visits from their
fleet advisor. These written and advisory services provided by
Mainstem have proved to be a comprehensive cost effective maintenance
device. This resolution will renew the Mainstem contract for a
12-month period ending August 17, 1979. The Mainstem contract for
FY78-79 is identical to the FY77-78 contract with the exception of cost.
Contract for Fiscal Year 1977-78
Not more than 305 power vehicles
and 15 non-power vehicles
Renewal Contract for Fiscal Year 78-79
305 power vehicles and
12 non-power vehicles
SWM:nr/LY-070
$ 767.00 monthly
$ 822.00 monthly
(continued on supplemental page)
EXNI~IIS
Agreement x Resolution x Ordinance Plat Notification List
Other ENVIRONMENTAL DOCUMENT: Attached Submitted on
FINANCIAL IMPACT
Sufficient funds have been budgeted in Account No. 700-7000-5201
for this contract.
STAFF RECOMMENDATION
Adopt resolution.
BOARD/COMMISSION RECOMMENDATION
COUNCIL ACTION
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Agenda Item
For Meeting
Supplemental
No . 18
of 12/12/78
Page Two
The total annual cost will be $9,864. This represents a 7o increase
over the 1977-78 fiscal year contract. This increase is caused by
fee increases due to inflation.
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POST OFFICE BOX #2, PRINCETON, N.J. 08540
609 452-1 300
December 26, 1978
Jennie M. Fulasz, CMC
City Clerk
City of Chula Vista
276 Fourth Avenue
Chula Vista, CA 92010
Dear Ms. Fulasz:
I am pleased to return a fully executed copy of the
Continuation Agreement for your files.
During the coming year it is our intention to continue
to improve the quality and responsiveness of our ser-
vices. I would welcome any suggestion or comment
you may have in this regard.
Thank you.
Sincerely yours,
MA. STEM CORPO ATION
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;'"John T. Hughes '~
;' President
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Enclosure
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MdINSTeM
POST OFFICE BOX #2, PRINCETON, N.J. 08540
609 • 452-1300
November 9, 1978
Mr. John Alden
City Clerk
City of Chula Vista
c/o Equipment Maintenance Division
707 "F" Street
Chula Vista, CA. 92010
Dear Mr. Alden:
Rising prices are not a new subject and while we have
absorbed a great deal of the increases in the past,
unfortunately inflationary costs make it necessary
for Mainstem to increase its prices at this time.
The enclosed Continuation Agreement, which is ef-
fective with Period 07, July 1, 1978, incorporates our
new pricing schedule.
Please sign and return both copies to my office, and
I will then return a fully executed copy for your files.
Be assured that you are a most valued client. If you
have any questions regarding this Agreement, please
feel free to contact me at any time.
Thank you.
Sincerely yours,
MAINSTEM CORPORATION
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Alice E. Lowrance-
Coordinator, Marketing Services
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Enclosures
cc: Pete Thatcher
Harvey Krock
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December 18, 1978
Mainstem Corporation
P. O. Box 2
Princeton, New Jersey 08540
You will find enclosed a certified copy of Resolution
No. 9412 approving the agreement with Maingtem for
automotive equipment management information services.
Also enclosed are two copies of the agreement - the
original plus one copy. Please return the original
agreement to us after it has been signed.
Jennie M. Fulas2, CMC
City Clerk
Enc: Reso. and 2 copies of agreement
NI 2.
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Form No. F-229
12/73
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of Unappropriated Balance
I HEREBY CERTIFY that the money required for the
appropriation of funds for the purpose set forth in the attached
resolution is available in the Treasury, or is anticipated to
come into the Treasury, and is otherwise unappropriated.
Amount $ Fund
Purpose
Bidder
Director of Finance
The City of Chula Vista
Date By
Certification of Unencumbered Balance
I HEREBY CERTIFY that the indebtedness and obligation
to be incurred by the contract or agreement authorized by the
attached resolution can be incurred without the violation of any
of the provisions of the Charter of the City of Chula Vista, or
the Constitution or the laws of the State of California, that
sufficient monies have been appropriated for the purpose of said
contract, that sufficient monies to meet the obligations of the
contract are actually in the Treasury, or are anticipated to come
into the Treasury to the credit of the appropriation from which
the same are to be drawn, and that said monies now actually in
the Treasury, together with the monies anticipated to come into
the Treasury, to the credit of said appropriation are otherwise
unencumbered.
Amount Not to Exceed $ 9,864.00
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00 7000 5201 ,/%"'/'~/ ;!r ~,
of
Director of Finance
The City of Chula Vista
Date 12/12/78 By
Fund Central Garage Dept./Activity Central Garage
Purpose Renewal of Contract with Mainstem, Inc.
Bidder N/A
Certificate No. 34
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