HomeMy WebLinkAbout2011/01/25 Item 3TY COUNCIL
STATEMENT
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ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA REJECTING ALL BIDS AS NON-RESPONSIVE
FOR THE LAUDERBACH COMMUNITY CENTER REPAIR
PROJECT (CIP NO. GG312) AND DIR$eTING STAFF TO RE-BID
THE PROJECT
SUBMITTED BY: DIRECTOR OF PUBLI WORKS `~~/Y~
REVIEWED BY: CITY MANAGER ~
ASSISTANT CITY ANAGER ~~
4/STHS VOTE: YES ^ NO
SUMMARY
The Lauderbach Community Center located at 333 Oxford Street was constructed by the County
of San Diego in 1968 and annexed by the City of Chula Vista in the mid 1980's. The facility has
been leased to non-profit groups since its annexation and is currently vacant and in a state of
disrepair. On May 4, 2010, the City Council approved the allocation of CDBG fiords for the
much needed improvements to the Lauderbach Community Center. The City established a
Capital Improvement Project to undertake the needed repairs. The project was advertised and
bids received, however, none of the bids were responsive. Tonight's action is to reject all bids as
non-responsive and re-bid the project.
ENVIRONMENTAL REVIEW
Not applicable.
RECOMMENDATION
Council adopt the resolution.
BOARDS/COMMISSION RECOMMENDATION
Not applicable.
DISCUSSION
City staff is cun~ently pursuing a two-pronged approach to fully utilize the Lauderbach
Community Center located at 333 Oxford Street The first involves developing a professional
relationship with one or more Civic groups to program and operate the facility on a day-to-day
basis during the week The second element involves establishing a weekend, revenue-generating
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use of the Commtmity Center building and front courtyard. In November 2010, Council
approved a new policy that allows and governs these programs and uses.
The Lauderbach Community Center building has always been well used by the community;
however, completion of routine maintenance was minimal or postponed due to lack of funding.
Staff has identified numerous problems that need to be addressed before it can be used again on a
regular basis. The structure currently does not have adequate heating and/or air-conditioning. It
has multiple plumbing and electrical problems as well some safety concerns. The availabile
CDBG Funds provide the City with the Financial ability to correct these issues and proceed with
programming the facility.
Public Works/Engineering staff prepared the contract documents, specifications, and advertised
the Lauderbach Community Center project (GG-312) on November 26, 2010. On December 15,
2010, the Director of Public Works received three (3) sealed bids for said project. City staff
reviewed the bids and determined thaC all three bids were non-responsive due to numerous
clerical errors and the fact that the base bids exceeded the available funds for the construction of
the project. Bids from the three contractors were received as follows:
CONTRACTOR BASE BID
Kevin O'Neill Construction $ 172,599.00
Precise Construction Management $ 284,713.00
Buxcon Sheet Metal $ 198,984.00
Staff recommends that Council reject all three bids as non-responsive and direct staff to re-bid
the project.
DECISION MAKER CONFLICT
Staff has reviewed the property holdings of the City Council and has found no property holdings
within 500 feet of the boundaries of the property, which is the subject of this action.
CURRENT YEAR FISCAL IMPACT
There are minor costs to re-advertise the project for an estimated amount of $500, which will be
provided for from the projects available balance.
ON GOING FISCAL IMPACT
None at this time, however, when the project is successfully bid and ready for award, staff will
return to Council to award the contract and provide estimated on-going maintenance costs at that
time.
ATTACHMENTS
None.
Prepared by: Gordon Day, Buildang Project Manager, Public Works Department
J: I Engir~eerlACENDAlCAS201 ! IOL-25-11 IReject Lauderbach Agenda-REVISED FlNAL.doc
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RESOLUTION NO.2011-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA REJECTING THE BIDS AS NON-
RESPONSIVE FOR THE LAUDERBACH COMMUNITY
CENTER REPAIR PROJECT (CIP N0. GG312) AND
DIRECTING STAFF TO RE-BID THE PROJECT
WHEREAS, the Lauderbach Community Center located at 333 Oxford Street was
constructed by the County of San Diego in 1968 and annexed by the City of Chula Vista in the
mid 1980's; and
WHEREAS, the facility has been leased to non-profit groups since its annexation and is
currently vacant and in a state of disrepair; and
WHEREAS, on May 4, 2010, the City Council approved the allocation of CDBG funds
for the much needed improvements to the Lauderbach Community Center; and
WHEREAS, the City established a Capital Improvement Project to undertake the needed
repairs; and
WHEREAS, Public Works/Engineering staff prepared the contract documents,
specifications, and advertised the Lauderbach Community Center project (GG312) on November
26, 2010; and
WHEREAS, on December 15, 2010, the Director of Public Works received three (3)
sealed bids for said project as follows:
CONTRACTOR BASE BID
Kevin O'Neill Construction, Chula Vista $ 172,599.00
Precise Construction Management, San Diego $ 284,713.00
Buxcon Sheet Metal, Santee $ 198,984.00
WHEREAS, City staff reviewed the bids and determined that all threebids were non-
responsive due to numerous clerical errors.
NOW, THEREFORE, BE IT RESOLVED that the City Council 9`f the C,itp of l
does hereby reject the bids for the Lauderbach Community C nter Repo' 'ifroject (CIP
GG312) as non-responsive and direct staff to re-bidthe project.~~~ /
Presented by
as to
Richard A. Hopkins ~G~n R.
Director of Public Works C' y At
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