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HomeMy WebLinkAboutAgenda Statement 1981/12/22 Item 16a, bCOUNCIL AGENDA STATEMENT Item 16a , b ITEM TITS SUBMITTEI During b fees wou bring in directed mendatio Fee Sche .E: Meeting Date 12/22/81 Resolution /D ~ 3 ~ Amending the Master Fee Schedule Ordinance Amending Several Chapters and Sections of the Municipal Code, all Relating to the Transfer of Fee Requirements in the Code to the Master Fee Schedule Adopted by Resolution of Council ~- I BY: City Manager C..9 Chula Vista as Specified the City (4/5ths Vote: Yes No x ) dget deliberations for the Fiscal Year 1981-82 budget, staff indicated that certain d be raised to keep pace with inflation. These fee increases were anticipated to $50,000 in additional revenue above that of Fiscal Year 1980-81. Accordingly, I that all department heads review the Master Fee Schedule and forward their re om- s for change to me. The recommended changes have been incorporated into the P~faster lure and therefore it is my RECOMMEN ATION: That Council adopt the attached revised Master Fee Schedule and that Council dopt the Ordinance modifying various ordinances that refer to fees included within the Mast r Fee Schedule. DISCUSSION: In 1978, when the Master Fee Schedule was adopted, a Blue Ribbon Committee assisted by staff re iewed the Master Fee Schedule to ensure that the City was practicing full cost recovery for services funded by fees. Since that time, staff salaries have increased 25 per- cent wit an overall increase of about 30 percent when fringe benefits are applied, and the Consumer Price Index (CPI) has increased 44 percent. Therefore, by applying the staff increase percentage to those fees which relate primarily to staff time and the CPI percentage increase to those fees which pay for items affected by the CPI (such as traffic signal construc ion, sewer lateral material, park development, etc.) the City Management Team thought hat it would be a fairly easy and quick process to revise the Master Fee Schedule. We wante to have a quick and easy process as a complete update of all City fees was antici- pated as part of the new budget format, cost accounting and full cost recovery systems being st died by a City task force. Unfortunately, it has not proved to be an easy or quick task to ccomplish the attached Master Fee Schedule revision. A study f the Master Fee Schedule Master F e Schedule. Furthermore, as subdi ision map processing were it was a propriate to include many I have d ne so and, by necessity, ordinanc s. This was done for two revealed that not all City fees are included in the not all of the fees relating to certain activities such included in the Master Fee Schedule. As I believed that items that were not included in the Master Fee Schedule, gave had to request that the Council modify the governing reasons: First, i~ makes it easier for a developer to look in one place to determine what the fees for a ce tain development will be. Second, t reduces cost to the City for subsequent revisions. This is because it is less expensiv to modify by resolution instead of by ordinance due to the advertising costs involved and revisions of the Municipal Code. The revision to the ordinances simply removes a specif c amount from the ordinance and indicates that the fee may be found in the Master Fee Sche ule. S Form A-1~3 (Rev. 11/79) Page 2, Item 16a, b Meeting of 12/22/81 As I ind'cated above, most of the revisions relate to staff salary increases or CPI increases. There ar exceptions however. In some instances, we have been better able since 1978 to determin the actual cost, particularly within the Planning Department, because that depart- ment has been on an automated time accounting system for a longer period. In other cases, we know hat the actual costs for such things as street names and regulatory signs are and, therefor can include that cost in our Fee Schedule. In some other cases, there may be other re sons which I will enumerate below for increases to fees which are above either the staff sa ary or CPI increase. I will list below by the four categories, that is, staff salary i crease, CPI increase, actual cost recovery, or other, all of the sections within the Mast r Fee Schedule. For the most part, these will include the section number only. Those fees affected by staff salary increases are: tion Title ^. .20.240 Driveway excessive width fee .24.060 Application for waiver of public improvements .40.020 Street vacation fees .16.020.A Sewer connection charges application fee .20.090 Sewer inspection fees .20.100 Cesspool or septic tank discharge fee .20.110 Sewer disconnection fee .20.120 Additional inspection fee .24.050 Adjustment plat examination fee .28.020 Preliminary parcel map fee .28.060 Subdivision map fees .06.010 General Plan amendment fees .12.030 Rezoning application fees .14.160 Zoning variance fee .14.440 Site plan and architectural approval (Zoning Administrator) fee .48.040 PC zone general development plan fee Those se~Ctions affected by increases in the CPI are as follows: .58.040 Engineering Department document fees 1 .16.020 Sewer connection charges (except for the application fee) 15.51.020 Traffic signal participation fees 17.10.040 Parkland acquisition fees 17.10.060 Parkland development fees 1 .28.010 Street tree deposit fees Those suctions which are to recover actual costs which are different from a simple staff salary r CIP increase application are as follows: 1 ~. ~w .58.030 .20.040 .12.040 .20.240 .28.050 .44.020 .32.040 .32.070 .14.030 .14.070 .14.571 Police Department document fees Cardroom license fee Animal impoundment fees B Excessive driveway appeal fee Encroachment permit application fee Street name and regulatory sign fee and Deferral of undergrounding of utilities fee Variance or conditional use permit Zoning Administrator fee Conditional use permit application fee - Public Hearing required Precise plan approval application fee -~/D73o Page 3, Item Meeting of 12/22/ 1 Section Title 1 .14.582 Site plan and architectural approval Design 1 .14.590 Fees for appeals and requested action before and Zoning Administrator 1 .48.090 Sectional planning area fee 1 .48.130 Sectional planning area plan modification 1 .60.500 Planned signing program application fee Those fees which, I believe, require more explanation are listed below: '.58.020 City Clerk fees. Review Committee fee the Planning Commission During budget deliberations, the Council authorized a fee of $35 for mailing of City Council, Planning Commission, and Redevelopment Agency agenda and minutes. The current Master Fee Schedule includes other Board, Commissions and Committees under the same fee. As they do not require the work of the agenda and minutes from the Council, Planning Commission and Redevelopment Agency, I am recommending that they be separated. The attached Master Fee Schedule reflects this recommendation. '.70.030 Library fines and fees The City Council approved all of these fines and fees during the Council Conference on the PAPE review of the Library. The Library Board had approved all of the fines and fees except for the darkroom fee. The Library Board had not recommended that the darkroom be opened. The Council, during the Council Confer- ence, however, decided to have the darkroom be open on a trial basis. During discussions, Library and PAPE staff indicated that the darkroom fee would be $4 per hour. i. 02.190 Solicitor identification cards i.20.070.A Cardroom manager work permits 1.20.070.6 Cardroom employee permits The basic change on all of these is the requirement for a renewal fee and an indication of the length of time (1 year) for which the various permits or fees would be valid. The Police Depart- ment has requested this in an effort to improve their control. i. 20.030 i. 20.040 Dog licenses 1.20.050 1.20.060 As the City is in the process of the yearly renewals for dog licenses, I am not recommending a cha nge at this time. However, I am recommending new fees that will be in line with other agencies within San Diego County to become effective January 1, 1983. This will give us a chance to have new forms printed up with the new fees on them. I ~~ ~'--~07~~3h Se tion 15 20.040 Title Page 4, Item 16a b Meeting of 12/22 - Housing permit fee, penalty for late payment When the Finance Department began collecting this fee, it was collected at the same time penalties for late payment of busi- ness licenses and the penalty charge was the same. However, in 1978, when the business license penalty changed, the housing permit penalty was inadvertently not changed. This change to the housing permit penalty fee will bring it into line once again with the business license penalty fee. This fee was last increased in 1971. Since then, the Planning Department has been on a time accounting system and has determined that the fees, as indicated in the attached Master Fee Schedule, are more appropriate to fully recover costs to the City. I have not included in the Master Fee Schedule the old fees as they were in a format different from the proposed format. I will, however, include them below. 19. 14.360 Plan unit development fees The attar present ~. and the as adoptE Departmer present < DCB: Present Fee 1 thru 20 units - $150 21 thru 40 units - $150 + $3/unit 51 thru 100 units -$240 + $2/unit 100 thru 200 units - $340 + $1/unit 201 units or more - $440 + 50~/unit Proposed Fee Residential up to 20 units - $500; each unit over 20, add $10/unit. The non-residential fee has not changed hed revised Master Fee Schedule shows the proposed new fee in plain type and the ee in parenthesis lined out. Fees that were not changed, show no fees in parenthesis ection numbers were not listed in the four categories above. The revised Fee Schedule, d, will have the lined out portions deleted and will include only the approved fee. t Heads responsible for administering the fees in the Master Fee Schedule will be t the Council Meeting, if required to answer questions. 023 ~- k~ ~~a