HomeMy WebLinkAboutAgenda Statement 1981/12/15 Item 11COUNCIL AGENDA STATEMENT
ITEM TItLE:
Item 11
Meeting Date 12-15-81
Resolution ~p 7/.S _ Accepting bids and awarding contract for
roadway lighting luminaires and supplies
SUBMITT D BY: City Engineer
Purchasing Agent ~~
(4/5ths Vote: Yes No X )
Bids we a received and opened at 4:00 P.M. on November 30, 1981 in the office of the
Purchasing Agent for roadway lighting luminaries, controls and lamps to be installed
by City ork crews.
This is he fourth and final year of the City's street lighting conversion program of
the 400 att mercury vapor luminaires to high pressure sodium luminaires. Items 1 and 2
wi11 com lete the project. Item 3, the 100 watt luminaires, will begin the conversion
of the 1 5 watt mercury vapor luminaires. This is a six-year program and will convert
980 lumi aires.
It is ou
RECOMMENDATION: That Council accept bids and award the contract to Amfac Electric Supply.
DISCUSSION: The items bid were as follows:
ITE
QTY DESCRIPTION
LUMINAIRES, roadway lighting, high pressure sodium, horizontal
cut-off, 120 volt:
1
2
3
4
5
6
7
Proposal
25 250 watt lamp
15 150 watt lamp
310 100 watt lamp
350 CONTROLS, photo electric
LAMPS, so dium, high pressure:
25 250 watt
15 150 watt
310 100 watt
orms were mailed to eight vendors with six responding as follows:
BID ER TOTAL BID TERMS W/CASHBDISCOUNT
Amf
Chu c Electric Supply
a Vi
t $36,230.00 2%-10 days $35 505.40
s
a
Gen
San ral Electric Supply Co.
Diego 35,956.50 Net 35,860.47
Lamps - 2%
Dar anella Electric 35,720.75 Net
San Diego
JVE:iro Bid No. 12-1981-82
Form A-11 (Rev. 11/79) (cont'd next page)
Resol~uti on - .Luminaires
BIDDER TOTAL BID
Graybar Electric $43,610.55
San Diego
Electric Supplies 48,147.00
Distributing Company
San Diego
Arc-Lectric 51,414.50
San Diego
Item 11
Meeting Date 12-1~5-81
Page 2
TERMS
Net
Lamps - 2%
Net
Lamps - 2%
Net
Amfac Electric Supply's bid included payment terms which allow a 2% cash discount
if pa'd within 10 days after receipt of invoice. This represents a reduction of
$724. 0 for a total bid of $35,505.40. General Electric Supply will allow a 2% cash
disco nt on the lamps only for a reduction of $96.03 fora total bid of $35,860.47.
Amfac Electric Supply qualifies as low bidder with the cash discount. The items bid
meet pecifications and are acceptable to the City Engineer,
FISCA IMPACT: Funds required for the purchase, including sales tax, are $38,403.80.
The f nds are provided for in the following accounts:
nnnn~~e~r nin
600-6000-RS30
AMOUNT REQUIRED
$10,984.57
600-6000-RS31
-/~?~i.~
by the City Cc;_yrci! of
C( ula Vista, C~liic~ nia
Dated ~ ~' ~ ~~ " ~ ~ -
27,419.23
Form No. F-229
12/73
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of Una ropriated Balance
I HEREBY CERTIFY that the money required for the
appropriation of funds for the purpose set forth in the attached
resolution is available in the Treasury, or is anticipated to
come into the Treasury, and is otherwise unappropriated.
Amount S
Purpose
Bidder
Fund
Director of Finance
The City of Chula Vista
Date
By
Certification of Unencumbered Balance
I HEREBY CERTIFY that the indebtedness and obligation
to be incurred by the contract or agreement authorized by the
attached resolution can be incurred without the violation of any
of the provisions of the Charter of the City of Chula Vista, or
the Constitution or the laws of the State of California, that
sufficient monies have been appropriated for the purpose of said
contract, that sufficient monies to meet the obligations of the
contract are actually in the Treasury, or are anticipated to come
into the Treasury to the credit of the appropriation from which
the same are to be drawn, and that said monies now actually in
the Treasury, together with the monies anticipated to come into
the Treasury, to the credit of said appropriation are otherwise
unencumbered.
Amount Not to Exceed $ 38,403.80
600-600 -RS30 10,984.57
600-600 0-RS31 27,419.23
//d~z~lZ<:. -~C i
Director of Finance
The City of Chula Vista
Date 1 ~~ 15 f R1 By
Fund _ Saa Ahn~~P Dept./Activity Engineering
Purpose Awarding Contract for Roadway Lighting Luminaires and Supplies
Bidder Amfac Electric Supply
Certificate No. 23
" ~p 7 /~,S