HomeMy WebLinkAboutAgenda Statement 1981/10/20 Item 10COUNCIL AGENDA STATEMENT
Iten 10
Meeting Date 10-20-81
[?EM TITLE: Resolution ~Dr/ ~/ Accepting landscaping work at
Memorial Park alnd~g/ranting extension of time
SUBMITTED BY: City Engineer ~Vr`~ (4/5ths Vote: Yes No x )
['he City Council by Resolution 10402 on February 24, 1981,
awarded a contract to Olsen-Thompson and Associates to landscape
~ portion of Memorial Park.
he City's landscape architect made a final inspection on
eptember 30, 1981 and accepted the work for start of the 120 day
aintenance period.
he contract allowed the contractor 130 working days (26 weeks)
o complete the installation of the landscaping and irrigation
ystem. The 120 day maintenance period (17 weeks) was not
figured into the contract time. The contractor's time on the
ontract expired October 13, 1981.
he contract time should be extended to include the landscaping
aintenance period under the contract. It is my
TION: That Council:
Accept the landscaping and irrigation system.
Extend the contract time to January 29, 1982.
Authorize final payment to the contractor including the 10$
retention less the $2,560 bid for maintenance.
P~.ithorize payment of $2,560 upon completion of the
maintenance period.
OARD/COMMISSION RECOMMENDATION: Not applicable.
DISCUSSION:
he City Council awarded four contracts to improve a portion of
emorial Park. This work included the remodeling of the existing
Taco Building" into a Senior's Information and Referral Center.
'ork around the building and throughout the park included grading
nd surface improvements, landscaping and irrigation and outdoor
fighting.
his project required considerable coordination among the four
ontractors and City forces. Because of the uniqueness of the
roject, one contactor would have to start or complete certain
ork before the others could proceed and vice versa.
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Page 2, Item ~0
Meeting Date 10-20-81
0 sen-Thompson and Associates landscaping contractor, could not
c m plete their work until the exterior of the building and
t ellis structures were com pleted by Helton's Construction
C m pany. Helton cam pleted his work on September 25, 1981.
0 sen-Thompson com pleted the landscaping on September 30, 1981.
T e 120 day maintenance period for the landscaping began October
1 1981. Olsen-Thom pson's contract time exprired October 13,
1 81.
0 sen-Thompson had 130 working days to com plete the installation
o the landscaping and irrigation. If Olsen-Thompson's time had
s acted upon completion of Helton's work there would have been
s fficient time within the contract to include the 120 calendar
d y maintenance period. However, this was not the case. Olsen-
T ompson's time began on April 7, 1981 which was about the same
t me as the other contractors.
S nce the schedule of Olsen-Thompson's work was dependent upon
t e progress of other contractors over which Olsen-Thompson had
n control, it is not reasonable to expect Olsen-Thompson to
c m plete the maintenance period withn the original 130 working
d y contract time.
It is for these reasons that I am recommending that the
1 ndscaping and irrigation work be accepted and that the contract
b ex tended to January 29, 1982 to cover the maintenance period.
T e $2,560 payment for maintenance will be made upon satisfactory
c mpletion of the maintenance period. It is also appropriate to
p y the contractor his 10$ retention 35 days after acceptance of
the work by the City Council in accordance with the contract
rovisions.
IAL STATEMENT:
Authorized ex penditure for four contracts
for improvements to Memorial Park
Olsen-Thompson & Associates original
contract amount
Change order 1 and 2, prevailing wages
and irrigation system
Revised contract amount
Final construction cost
$234,500.00
36,473.00
1,286.00
$ 37,759.00
37,759.00
Withold payment of $2,560.00 until end of maintenance period
ISCAL IMPACT:
arks and Recreation will assume maintenance of the landscaping
nd irrigation system after January 29, 1982.
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