HomeMy WebLinkAboutReso 1979-9564.~
Form No . 3 ~4 2
Rev,. 3/74
RESOLUTION NO. 9564
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA
VISTA, APPROVING AGREEMENT BETWEEN Ti-~E CITY OF CHULA
VISTA AND THE COUNTY OF SAN DIEGO TO PROVIDE SENIOR
INFORMATION AND REFERRAL SERVICES TO THE SOUTH BAY
AREA DURING FISCAL YEAR 1979-80
AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT
The City Council of the City of Chula Vista does hereby
resolve as follows:
NOW, THEREFORE, BE IT RESOLVED that that certain agreement
between THE CITY OF CHULA VISTA, a municipal corporation, and
THE COUNTY OF SAN DIEGO, to provide senior information and referral
services to the South Bay area during fiscal year 1979-80
dated the 19th day of June 19 79 a copy of
which is attached hereto and incorporated herein, the same as though
fully set forth herein be, and the same is hereby approveds
BE IT FURTHER RESOLVED that the Mayor of the City of Chula
Vista be, and he zs hereby authorized and directed to ex._ecute said
agreement for and on behalf of the City of Chula Vista.
Presented by
Approved as to form by
/~~
Emerson Hall, Director of Parks George D. Lindberg, City Att rney
and Recreation
ADOPTrD AND APPROVED by the CITY COUNCIL of the CITY OF CHULA
VISTA, CALIFORNIA, this 17th day of April , 19 79 , by
the followinc vote, to-wit:
AYES : Councilmen Scott, Cox, Egdahl, Hyde, Gillow
NAPES : Councilmen None
ABSENT: Councilmen NnnP
~.!' P'tayor of the City of Chula Vista
_~
AT'TES"I' ,,. y L~
;' City Cl rk
~''
STATE OF CALIFORNIA)
COUNTY OF SAN DIEGO) ss.
CITY OF CiiULA VISTA.)
I, , City Clerk of the City
of Chula Vista., California, DO H'_EREBY CERTIFY that the above is a full,
true and correct coc~y of Resolution No. and that the same has
not been amended nr repealed. DATED
ity Clerk
AGREEMENT RE SERVICES
FOR THE ELDERLY UNDER
THE OLDER AMERICANS ACT
°~~
THIS AGREEMENT is made and entered into this ~.A~ ~ day of ' ~~~Yc..~~ ,
1979 , by and between the COUNTY OF SAN DIEGO, a politica su d vi-
sion of the State of California, (hereinafter called "County") and
Cif of Chu I a V i sta (hereinafter called
"Contractor") regarding South Bay Information and Referral Center
WITNESSETH:
WHEREAS, The Congress of the United States, through the Admin-
istration on Aging of the Department of Health, Education and Welfare,
and the State of California, through the State Department of Aging,
have awarded the County grants pursuant to the Older Americans Act
of 1965, as amended, concerning the establishment of programs and
services for older persons; and
WHEREAS, the State Department of Aging and the County have
entered into State Contract Number /~1/ ~~~ ~ to implement said
grant.; and.
WHEREAS, it is both desirable and necessary to employ independent
contractors to assist the County in implementing said grants; and
WHEREAS, County has authority pursuant to Government. Code 26227
to contract for services for said grants;
NOW THEREFORE
IT IS MUTUALLY AGREED by and between the County and the Contractor
as follows:
1. Definitions:
A. "County" means the County of San Diego acting through its
Board of Supervisors or a designated representative.
B. "Contractor" means a private, non-profit organization,
municipality, or Indian tribal organization with whom County is
entering into this contractual agreement.
C. "Subcontractor" means any entity that furnishes to Contractor
services or supplies relative to this agreement other than standard
commercial supplies, office space or printing services.
D. "Title II.~" refers to provisions
of 1965, as amended (Public Law 94-135),
provide social services, nutritious meals
older persons.
1 of 11
I
of the Older Americans
regulating programs to
and ombudsman services
Act
for
E. "Title IV" refers to provisions of the Older Americans ~,'~
Act of 1965, as amended (Public Law 94-135), regulating programs to
provide training, research, model projects, multi-disciplinary
centers, long term care and legal services.
F. "Title -V refers to provisions of the Older Americans Act of
1965, as amended (Public Law 94-135), regulating programs tp provide
employment for low income older persons.
2. General Purpose and Scope of Services:
Contractor shall perform, in a satisfactory and proper manner as
determined by the County's representative, the duties as set forth in
Exhibit "A" which is attached hereto and made a part of this agreement.
Contractor agrees that this project shall be carried out in accordance
with Title III of the Older Americans Act, the program regulations
and directive asive pplicable thereto, Federal, State, and local laws,
and the State and County Manual of Policies and Procedures for this
grant, and all reporting requirements. In the event of any conflict
between Exhibit "A" and the provisions of Title III the latter
prevail.
3. Budget and Payment Schedule:
A. The total com ensation to be paid to Contractor shall not,
in any event, exceed ~wenty-Seven Thousand F i ve Hundred F i fy N i ne Do I I ars
Such compensation shall be paid in monthly increments upon receipt of.
~~-..Report of Expenditure and a Request for Reimbursement or Advance
of Funds, as applicable. County's representative may, in extreme
circumstances, facilitate semi-monthly compensation. No expenditure
shall be made or obligation incurred in excess of the authorized
total budget. Any expenditure of funds hereunder by Contractor which
is not within the limitations of the approved budget as set forth in
this agreement and not within the eligible costs as set forth in this
agreement, or in applicable federal rules and regulations, shall not
be chargeable to the subject project. Any such unauthorized expendi-
tures shall be borne by Contractor.
B. Upon certification that Contractor has insufficient capital
or funds from another source with which to .commence performance and
requires an advance of funds under this agreement, Contractor may
receive an advance of funds in the amount of $ 0
Such advance, if any is made, shall be amor-
tized during the term•of this agreement, and shall be reimbursed to
County by the end of the N/A month of the term of this agreement.
Reimbursement shall be accomplished by means of a deduction of
$ 0 from each monthly claim form submitted to County
by Contractor through the N/A month, and a final deduction
of $ 0 to be made from the N/A month's claim,
the total of said deductions to equal $_ n
County may withhold Contractor's final full monthly payment under
this agreement until County has approved Contractor's final year-end
fiscal report.
2 of 11
~,~!~~
C. The budget is set forth in Exhibit "B", attached hereto.
All payments shall be made in accordance with the provisions of this
agreement. The funds to be paid by the County to the Contractor are
solely Federal funds and shall be spent in accordance with the budget.
Contractor must obtain prior approval in writing from County's repre-
sentative for the following:
1. Any transfer in funds between the budget categories
2. Any salary increases or position changes that are not speci-
fied in the Personnel Schedule of this agreement
3. Any expenditures in excess of the total amount authorized
for any budget category.
D. Contractor shall account for and maintain all funds received
pursuant to this agreement separate from any other funds administered
by Contractor. Contractor shall expend the same solely for the pur-
poses of the project, and shall refund to County any unencumbered
amounts upon termination or completion of the subject project.
E. Contractor shall timely file such reports as are requested by
the State Department of Aging and the County pursuant to this agree-
ment. Contractor shall timely file such reports within the time
periods prescribed by the State Department of Aging and the County.
No request for payment of funds shall be approved by the County's
representative until such reports have been filed.
F. 6Vithin thirty (30) days after project year, Contractor shall
provide County with an ending financial statement signed by Contrac-
tor's representative.
G. In the event Contractor receives payment for a service as to
which reimbursement is disallowed by the County or to County by State
Department of Aging or the Federal Administration on Aging, Contractor
shall promptly refund the disallowed amount to County on request,
except that County may at its option offset the amount disallowed
from any payments due or to become due to Contractor.
H. Contractor certifies that the sources from which it purchases
goods or services under this agreement conform to applicable provi-
sions of Title III , and the regulations, policies and procedures
adopted pursuant thereto.
4. Contact For Responsibility:
The Director of the San Diego County Area Agency on Aging, or
designee, shall be the County's representative for purposes of admin-
istering this agreement.
City Manager shall represent the Contractor.
5. Time of Performance:
A. The term of this agreement shall commence on the date this
agreement is executed by the Board of Supervisors or July I, 1979
3 of II
. ~~~~'
~~~~
whichever is later . This agreement shall terminate on J u ne 30', 1980 .
B. If this project or any material component thereof has not
been initiated and operated in accordance with Section 2 of this
agreement within thirty (30) days of the effective commencement date
set forth in Section 5, Contractor shall submit a report not later
than ten (10) days after expiration of said thirty (30) day period
to the Area Agency on Aging Director indicating the steps taken to
initiate the project or component, the reasons for the delay, and
the expected commencement date. If the project or any material com-
ponent is not fully operating in accordance with the "Scope of
Services" provisions of this agreement pursuant to Exhibit "A" within
thirty (30) days of said effective start date, the Area Agency on
Aging Director may make an appropriate reduction in the project budget
and the total compensation to be paid to Contractor under Section 3
hereof, or terminate this agreement as provided in Section 6-
C. ~~here the initiation of the Project or any material component
thereof has been delayed for more than thirty (30) days from the
effective start date set forth in Section 5A, the failure of the
Area Agency on Aging Director to effect a reduction in Contract fund-
ing as provided in Section 5B shall not preclude an audit disallowance
when evidence indicates that the Contractor failed to perform as
contemplated in Section 2 of the agreement.
6. Termination of Agreement for Cause:
Upon breach of this agreement, County shall have the right to termin-
ate this agreement, by .giving written notice to Contractor of such
termination and specifying the effective date thereof, at least five
(5) days before the effective date of such termination. In that
event, all finished or unfinished documents, and other materials pre-
pared by Contractor shall become the sole and exclusive property of
County, and Contractor shall be entitled to receive reasonable com-
pensation for any satisfactory work completed on such documents, or
other such materials to date of termination, not to exceed the amounts
payable to date of termination reduced by the amount of damages sus-
tained by County by reason of such breach. Notwithstanding the above,
Contractor shall not be relieved of liability to County for damages
sustained by County by virtue of any breach of the agreement by
Contractor, and County may withhold any reimbursement to Contractor
for the purpose of set-off until such time as the exact amount of
damages due County from Contractor is agreed upon or otherwise
determined.
7. Termination for Convenience:
Either County or Contractor may terminate this agreement upon thirty
(30) days written notice to the other party. In that event, all
finished or unfinished documents, and other materials prepared by
Contractor shall become the sole and exclusive property of County,
and Contractor shall be entitled to receive reasonable compensation
for any satisfactory work completed on such documents, or other
such materials to date of termination, not to exceed the amounts pay-
able to date of termination reduced by the amount of damages sustained
4 of I I
r
r
~, (.
by County by reason of such breach. Notwithstanding the above,
Contractor shall not be relieved of liability to County for damages
sustained by County by virtue of any breach of the agreement by
Contractor, and County may withhold an_y reimbursement to Contractor
for the purpose of set-off until such time as the exact amount of
damages due County from Contractor is agreed upon or otherwise
determined.
8. Termination For Reduction, Suspension or Termination of Funds
to County:
This contract may be terminated on twenty-four (24) hours' notice
in the event that the receipt by County of Title III funds is
reduced, suspended or terminated for any reason. Contractor hereby
expressly waives any and all claims against County for damages aris-
ing from the termination, suspension, or reduction of the funds pro-
vided by said Act to County under which this agreement is made, or
of the portion thereof delegated by this agreement.
All finished or unfinished documents, and other materials prepared
by Contractor shall become the sole and exclusive property of County,
and Contractor shall be entitled to receive reasonable compensation
for any satisfactory work completed on such documents, or other
such materials to date of termination, not to exceed the amounts
payable to date of termination reduced by the amount of damages sus-
tained by County by reason of such breach. Notwithstanding the above,
Contractor shall not be relieved of liability to County for damages
sustained by County by virtue of any breach of the agreement by Con-
tractor, and Count1~ may ~qi thh~ld any reimbursement to Contractor for
the purpose of set-off until such time as the exact amount of damages
due County from Contractor is agreed upon or otherwise determined.
9. Fidelity Bondin
Prior to any disbursements, Contractor agrees that its insurer shall
forward to County an assurance that all persons handling funds
received or disbursements made hereunder are covered by a fidelity
bond in an amount not less than $25,000 or 15 percent of the total
Federal funds to be received by this contract, whichever is greater.
Provision shall be made such that insurer shall give County thirty
(30) days prior notice in the event that the bond is to be cancelled
or reduced. In either event, County shall make no further disburse-
ments until it is assured adequate coverage has been obtained.
10. Insurance and Hold Harmless Agreement:
Contractor agrees to maintain such insurance as will fully protect
both Contractor and County from any and all claims under any worker's
compensation act or employer's liability laws, and from any and all
other claims of whatsoever kind or nature for the damage to property
or for personal injury, including death, made by anyone whomsoever
which may arise from operations carried on under this agreement,
either by Contractor, any subcontractor or by anyone directly or
5 of i I
~i~~
indirectly engaged or employed by either of them. Contractor shall
exonerate, indemnify and hold harmless County from and against, and
shall assume full responsibility for payment of, all Federal, State
and local taxes or contributions imposed or required under unemploy-
ment insurance, social security and income tax laws, with respect to
Contractor and Contractor's employees engaged in performance of this
agreement. County, and its agents and employees, shall not be, nor
be held liable for any liabilities, penalties, or forfeitures, or
for any damage to the goods, properties or effects of Contractor,
or of any other persons whatsoever, nor for personal injury to or
death of them, whether caused by or resulting from any negligent
act or omission of Contractor. The provisions of this paragraph do
not relieve the County of County's liability for damages to Contractor
caused by County's negligent acts or omissions. Contractor further
agrees to indemnify and hold harmless County and County's agents and
employees, against and from any and all of the foregoing liabilities,
and any and all costs or expenses incurred by County on account of
any claim therefor. Contractor agrees to assume the foregoing obli-
gations and liabilities, by which Contractor is intended by both par-
ties that Contractor shall indemnify and hold County harmless from
all claims arising by reason of the work done or by reason of any
act or omission of Contractor. Contractor agrees to provide County's
designee at or before the effective date of this contract with a cer-
tificate of insurance of the policy or policies necessary to satisfy
the insurance provisions of the State and County Manuals of Policies
and Procedures and to keep insurance in effect during the entire
term of the contract. In no event will any other document be accept-
able as evidence of insurance. Failure to so insure shall be grounds
for immediate termination or suspension.
County shall notify Contractor in writing of change in the insurance
requirements and, if Contractor does not deposit with County within
thirty (30) days of receipt of such notice a new Certificate of
Insurance for each policy or policies of insurance incorporating such
changes, this contract shall be deemed in default without further
notice to contractor and may be forthwith terminated by County.
11. Independent Contractor:
It is agreed that County is interested only in the results obtained
and that Contractor shall perform as an independent contractor with
sole control of the manner and means of performing the services re-
quired under this agreement. Contractor shall complete this agree-
ment according to Contractor's own means and methods of work which
shall be in the exclusive charge and control of Contractor and which
shall not be subject to control or supervision by County except as
to verification of compliance with Paragraph 2 and as to the results
of the work. Contractor is, for all purposes arising out of this
agreement, an independent contractor, and neither Contractor nor
Contractor's employees shall in any-event be entitled to any benefits
to which County employees are entitled, including, but not limited to,
overtime, any retirement benefits, worker's compensation benefits,
and injury leave or other leave benefits.
6 of II
12. Contractor's Employees and Equipment:
~''~
Contractor agrees that Contractor has secured or will secure at
Contractor's own expense all persons, employees and equipment required
to perform the services required under this agreement and that all
such services will be performed by Contractor, or under Contractor's
supervision, by persons authorized by law to perform such services.
If any arrangement is made whereby employees of County are used by
Contractor and are subject to Contractor's supervision and control,
they shall, while engaged in such work be considered for all purposes,
as employees, servants, or agents of the Contractor and not of County,
irrespective of party paying them. Contractor shall exonerate,
indemnify, and hold harmless County from and against any and all loss,
damage or expense, by reason of any act or omission of any employee,
servant or agent of Contractor, including those, if any, originally
employed by County and utilized by Contractor, and Contractor agrees
to defend, at Contractor's own expense, any suit or suits that may be
brought against County by reason of any such act or omission. County
shall not be responsible nor be held liable for any damage to person
or property consequent upon the use, misuse, or failure of any equip-
ment used by Contractor or any of Contractor's employees, even though
such equipment be furnished, rented, or loaned to Contractor by County.
State shall retain title to all equipment purchased wholly or in part
with Federal and State funds and described as "Equipment" in the
budget set forth in Exhibit "B" attached hereto.
13. Subcontracts:
In the event any subcontractor is utilized by Contractor for any
portion of the project, Contractor retains the prime responsibility
for carrying out all the terms of this agreement, including the
responsibility for insuring the availability and retention of records
of subcontractors in accordance with Section 17 hereto. No sub-
contract utilizing funds from this agreement shall be entered into
which has a term extending beyond the ending date of this agreement
as set forth in Section 5 hereto. Any subcontracts under this agree-
ment other than standard commercial supplies, office space or print-
ing services shall be approved in writing by the County's representa-
tive, shall have no force or effect until so approved, and shall be
subject to the provisions of this agreement. A copy of any executed
subcontract must be forwarded to County within thirty (30) days after
the beginning date of the subcontract.
14. Assignability:
The Contractor shall not assign any interest in this agreement, and
shall not transfer any interest in the same, whether by assignment
or novation, without the prior written consent of the County thereto;
provided, however, that claims for money due or to become due to
Contractor from County under this agreement may be assigned without
such approval. Notice of any such assignment or transfer shall be
furnished promptly to County.
7 of II
15. Interest of Contractor:
/fl ~~~
~,~~ ~
Contractor covenants that Contractor presently has no interest,
including, but not limited to, other projects or independent con-
tracts, and shall not acquire any such interest, direct or indirect,
which would conflict in any manner or degree with the performance of
services required to be performed under this agreement. Contractor
further covenants that in the performance of this agreement no per-
son having any sucr, interest shall be employed or retained by
Contractor under this agreement. Contractor shall"not hire County's
employees to perform any portion of the work or services provided
for herein including secretarial, clerical and similar incidental
services except upon the written approval of County. Performance
of services under this agreement by associates or employees of
Contractor shall not relieve Contractor from any responsibility under
this agreement.
16. Changes:
County may from time to time request changes in the scope of services
of Contractor to be performed hereunder. Such changes, including any
increase or decrease in the amount of Contractor's compensation,
which are mutually agreed upon by and between County and Contractor
shall be effective when incorporated in written amendments to the
agreement. No oral understanding or agreement, not incorporated
herein, shall be binding on the parties hereto.
17. Federal, State and Local Laws and Regulations:
Contractor shall comply with all Federal, State and local laws and
regulations pertinent to its operation and shall keep in effect any
and all licenses, permits, notices and certificates as are required.
Contractor shall further comply with all laws applicable to wages
and hours of employment, occupational safety, and to fire safety,
health anc~ sanitation.
18. Fiscal and Performance Audits and Inspection of Records:
Authorized Federal, State or County representatives shall have the
right to monitor, assess, or evaluate Contractor's performance pur-
suant to this agreement, said monitoring, assessments, or evaluations
to include but not limited to audits, inspection or premises,
reports, and interviews of project staff and participants. At any
time during normal business hours and as often as County may deem
necessary, Contractor shall make available to County, State and/or
Federal officials for examination all of its records with respect to
all matters covered by this agreement and will permit County, State
and/or Federal officials to audit, examine and make excerpts or trans-
cripts from such records, and to make audits of all invoices,
materials, payrolls, records of personnel, information regarding
clients receiving services, and other data relating to all matters
covered by this agreement. Records must document provision of
services stated in Exhibit "A". Contractor shall maintain and keep
available all such records within the County of San Diego for a
8 0~ II
I
~~;~" l C
minimum of three years from the ending date of his contract if a
County, State or Federal audit bias occurred, and five years from
said date if audit has not occurred, and in the case of audit
exception by the Federal, State or County, until every exception
has been satisfactorily cleared. Records for nonexpendable
property, which was acquired with Federal funds, shall be retained
for three years after its final disposition. Contractor shall. sub-
mit such reports of its activities and expenditures as may be
required by the Federal Government, State or County.
19. Affirmative Action:
Contractor, Contractor's subcontractors and suppliers, if any,
shall comply with the Affirmative Action Program for Vendors as
set forth in Article III (commencing at X84) of the San Diego
County Administrative Code, which Program is incorporated herein
by reference, unless the Contractor, Contractor's subcontractors
or suppliers are exempted from said Program. The Affirmative
Action Program for Vendors as set forth in Article IIIk of the
San Diego County Administrative Code and the rules and regulations
implementing said Program as set forth in Board of Supervisors
Resolution No. 123, dated January 25, 1977, and Exhibit A thereto
are on file in the Office of the Clerk of the Board of Supervisors
of the County of San Diego, County Administration Center, San Diego,
California 92101. Copies of such provision of the San Diego County
Administrative Code will be furnished upon request.
Contractor shall comply with Title VI of the Civil Rights Act of
1964 (P.L. 89-352) and the regulatici~ cf the Dep~.rt;.:e~:t of :;ealth,
Education and j9elfare (45 CFR, Part 80) issued pursuant thereto,
and hereby gives assurance that it will timely take any measures
necessary to effectuate the provisions thereof.
Contractor will comply with the provision of Title VII of the
Civil Rights Act of 1964 (42 USC 2000 as amended by the Equal
Opportunity Act of PQarch 24, 1972, Public Law No. 92-261) in that
it will not discriminate against any individual with respect to his
or her compensations, terms, conditions, or privileges of employment;
or discriminate in any way which would deprive or tend to deprive
any individual of employment opportunities or otherwise adversely
affect his or her status as an employee because of such individual's
race, color, religion, sex, or national origin.
Contractor hereby agrees that it will comply with Section 504 of the
Rehabilitation Act of 1973, as amended (29 USC 794), all requirements
imposed by the applicable HEL9 regulation (45 CFR Part 84), and all
guidelines and interpretations issued pursuant thereto, to the end
that no qualified handicapped person shall, on the basis of handicap,
be excluded from participation in, be denied the benefits of, or
otherwise be subject to discrimination under any program or activity
of the contractor receiving Federal Financial Assistance.
9 of II
~~
C,^(a ~,
20. Findings Confidential:
Any reports, information, data, statistics, forms, procedures, systems,
studies and any other communication or form of knowledge given to or
prepared or assembled by Contractor under this Agreement which County
requests to be kept as confidential shall not be made available to
any individual or organization by Contractor without the prior written
approval of the County. County shall have the right to examine such
records to the extent necessary to assure compliance with this
agreement.
21. Ownership, Publication, Reproduction and Use of Material:
All reports, studies, information, data, statistics, forms, designs,
plans, procedures, systems, and any other materials or properties
produced under this Agreement shall be the sole and exclusive property
of County. No such materials or properties produced in whole or in
part under this Agreement shall be subject to private use, copyright
or patent right by Contractor in the United States or in any other
country without the express written consent of County. County shall
have unrestricted authority to publish, disclose, distribute and
otherwise use, copyright or patent, in whole or in part, any such
reports, studies, data, statistics, forms or other materials or
properties produced under this agreement. Research articles and
publications based on activities receiving support under this
contract must contain an acknowledgement of that support from the
San Diego County Area Agency on Aging.
22. Training:
Contractor shall assure. that Contractor's project staff shall attend
all training as prescribed by County.
23. Notice;
Any notice or notices required or permitted to be given pursuant
to this agreement may be personally served on the other party by
the party giving such notice, or may be served by certified mail,
return receipt requested, to the following addresses:
COUNTY:
CONTRACTOR:
Area Agency on Aging City of Chula Vista
1955 Fourth Avenue P.O. Box 1087
San Diego, CA 92101 Chula Vista, CA 92012
24. Attorney's Fees and Costs:
In a legal action to enforce any of the terms and conditions of this
contract in which the County prevails, the Contractor promises to
pay in addition to other amounts found due, such reasonable costs
and attorney's fees that the County incurs.
10 of ~ ~
IN WITNESS THEREOF County and Contractor have executed this
Agreement as of the date first written above.
CONTRACTOR
..
( ~ ~ .c.
Mayor, City of Chula Vista
Title
COUNTY OF SAN DIEGO
By ~ ~ r~.le'n-
G`
CERTIFICATION
The Civil Service Commission has made
the determination required by Section
-~-~I of the Charter of the County of
~~'~ 3 San Diego regarding the employment of
an independent contractor to provide
services pursuant to this Agreement
by action of _
Secretary
~. ~ ~, .
'~,-"~-~• ^.S TO F~'iii.;;,ilJ (CC.".! 11°r
~,~.-
.:~~ ~r;~l,~.>~.L
' s.
11 of 11
ASSf'G~rR CSf Qe Bcsidpoi ~upN SOrS
Approved and/or Authorized by Board
of Supervisors, County of Sin Dieao
~~~~; ~~~ 1~~~~ ~~~
J li.'. ~.
Clerk of the Ec.rd of Su~eru~cr
Primary Service Category: ~,,,; , i. ;-+
Information & RefP~ra]._,_
EXHIBIT A
Scope of Services
Section -:
A. CONTRACTOR NAME:
City of Chula Vista
CONTRACTOR ADDRESS:
City of Chula Vista
Post Office Box 1087
Chula Vista, California 92012
B. PROJECT NAME:
South Bay Senior Information & Referral
PROJECT SITE(S) NAME(S) AND ADDRESSES
South Bay Senior Information and Referral
Chula Vista Senior Service Center
293 Madrona Street
Chula Vista, California 92010
Section 2:
A. PROJECT GOAL: To effectively match the needs of the elderly in the South Bay with
existing services in the community that will increase the quality of life for
Seniors in the area.
B. PROJECT OBJECTIVES TO BE ACCOMPLISHED DURING THE CONTRACT PERIOD:
I) Increase the knowledge of 1800 South Bay elderly through area resources by
effectively matching the needs for services with existing resources through
a comprehensive Information and Referral Center.
2) Increase the responsiveness of social service agencies to the needs of the
elderly in the South Bay by sponsoring linkage agreements with at least 12
agencies during the contract period,
3) To increase the availability of vital resources for the elderly in the South
Bay by maintaining an up-to-date comprehensive resource file of 400 agencies
and organizations.
C. PERFORMANCE INDICATORS FOR EACH OBJECTIVE:
I) The number of 1800 clients responded to during the contract period will be
documented through the use of a daily record keeping system and filed for
review.
2) Linkages of at least 12 organizations around the needs of seniors will be
developed during the contract period and will be documented via letters or
memorandum of agreement, with critical and/or frequent asked for services
specified as:
a) Transportaiton;
b) Housing;
c) In-Nome Assistance;
d) Legal;
e) Hospital Discharge Services.
3) A complete inventory of at least 400 agency providers will be developed
and available for review in the office during the contract period.
erection ~3: c
A. Target population(s) which the project is designed to address:
~e Ethnicity Special Populations Sex
Children (0-11 yrs) Asians Ex-Offenders ~_F
Youth (12-17 yrs) Hispanics Veterans ~-P,
Adults (18-59 yrs) Blacks Handicapped
X Seniors (60-F- yrs) American Other
Indian -
~3_ The project caill primarily provide services for clients from the
following subregional areas: South Bay Areas
Section 4:
CONTRACTOR SHAI,,L FOR THE CONTRACT PERLOD:
A. Provide services to a minimum of unduplicated:
1800 Individuals
Neighborhoods
Families
Groups or Organizations
For a total of 7200 cont~ acts for all clients.
g, D1aintain records of all services/activities provided primarily on the intake,
follow-up and resource update forms. These records will be the basis for the
-monthly service reports, the quarterly and other reports that may be required
by the County.
C. For the purposes of this agreement the definitions of service activity
used herein correspond to the Department of Human Services Standard
Definitions. Copies of this form have been furnished to the coiitracto-
D. All public announcements and mztE~rials distributed to the community
shall identify the Area Agency ors Aging as the funding source. Copies
of publicity material ~,~ill be filed with the Are~-z Agency on Aging.
E. F4a e available to the County all records as n~ cam--~ssary to conduct thoro~
and comprehensive contract monitoring and to conduct research and eval
ila lion Con~er~? i ,?g the contractor and project as appr. opriate ilnder term
of tills agrc~~_:?cry..
i C.'. C) is l 01"1 :J : .
,lam -~ a 1 rn ? C~ ;-,~ QJct '1 : .!- }7t1S 1i?~S as fOllof
!"1. (.rJilt.i~-1Ct02 S'_'711'_ O_ _rat ~ Cl-.. 1. t.7 .-.S ~ n i _ -
Faci ].its,
Chula Vista Senior Service Center
I~~i~'S Hours
M-TH 8-5
F 8-12
1-4
, t Coritractor will otr_erve the fo_l.lowinq holiuays_
Christmas
flew Years Day
Thankgiving
Memorial Day
Labor Day
Fourth of July
C. P~iairitain the followinq staffing pattern:
1. Contract Staff
Position/Title
Human Services Coordinator
Information & Referral Specialists (3)
2. Volunteer Staff (as available)
Position/^ii.= le
Time
100
50
o Time
Section 6:
Contractor shall not modify, delete, o
thereof found in this EXHIF~IT A, SCOPE
approval.
Section 7:
Contintrod funding under this agreement
Corr:: ,:.ive Actio:: Plan requirements to
Hu-:~~ .,~rvices.
C- ~ ~~_.
r altE~r any section (s) or subsectio.~
OT SERVICES, without prior t•~rit_ten
is conti_nrent uvon adherence to
b~ nc~:~otiated ~•~it.h the D`partr•.i4nt o
/~ / 1
Section 8:
On a monthly basis, the following services will be provided:
Information T0: Follow-Up Agency T0:
500 Different Calls 10 Different Clients
500 Client Contacts 10 Agency Contacts
130 Paid Staff Hours 10 Paid Staff Hours
Refers I
T0:
Outreach T0:
5 Different Croups
250 Different Clients
250 Client Contacts
150 Paid Staff Hours
Follow-up Clients T0:
50 Different Clients
100 Client Contacts
50 Paid Staff Hours
Linkages:
5 Client Contacts
25 Paid Staff Hours
# different agencies 10
# contacts with agencies 15
# of paid staff hours 5
List of Develop ment and Maintenance: Resource File
# of items updated 20
# of paid staff hours 20
;U~~~~
AREA AGENCY ON AGING
CONTRACT BUDGET
For the Period July (, 1979 To June 30,1980
Project Name: South Bay Senior Information and Referral Center
Contractor Name: City of Chula Vista
BUDGET CATEGORIES
1. Salaries and lJages $29,179.00
2. Employee Benefits & Payroll Taxes $ 3,220.00
TOTAL PERSONNEL $ 32,399.00
3. Consultants/Contract Services -0-
4. Staff Travel -0-
5. Insurance -0-
6. Equipment -0-
7 Fnnrl ('nc t.c _~_
8. Rent -0-
9. Utilities -0-
10. Supplies and Minor Equipment -o-
11. Printing/Photocopy -o-
12. Transportation Costs -0-
13. Other -o-
14. Indirect Costa -0-
TOTAL PROGRAM COSTS $ 32,399.00
Less: Program Generated Income -0-
Other Revenue -0-
Non-Federal Contri bution (if applicable) 4,840.00
NET AMOUNT OF TNIS CONTRACT ~ 27,559.00
Page 1 of 5
~- ,, ~
~ + ~; ~~ t L"~ ~~~
CONTRACTOR: C~,y of Chula Vista BUDGET PERIUD July 1,1979 tplune 30,1980 pa e 2 ~ 5
9
COi~TRACT PERIOD: July I, 1979-June 30,1980 MONTH`_Y BUDGET
~iil~ Aun_ SPnt (lct_ Nnv_ floc. Jan. Feb. P~1arch Anri1 hlav June TOTAL
. Salaries & L~Jages
2028.25 ~
2028.25
028.2
2028.2 ~
tf ;
2028.2`!2028.2
2028.2 i
2028.25j2028.2
028.25 028.25'
028.25
24,339.00
. Employee Benefits
& Payroll Taxes
270.0
268.0
268.0
268.0 I
268.0" 268.0
-
268.0
268.0
268.00
268.00
268.001
270.00
3,220.00
TOTAL PERSONNEL 298.2 2296.25 296.2 2296.2 ~
2296.2)2296.2 2296.2 296.25 296.25 296.25 296.25 298.25 27,559.00
. Consultants/Con-
tract Ser°vi ces 1
. Staff Travel
. Insurance
. Equipment, Non-
Expendable
Purchases
Rent or Lease
. Food Costs
~. Rent ~
. Utilities
~. Supplies & Minor
Equipment
. Printing/Photo. 4
'. Trans. Costs
. Other ~
i
. Indirect Costs
TOTALS 298.25 296.25 296.2 2296.2 2296.2:` 2296.25 296.25 296.25 296 25 2296.2 2296.2 2298.2 27 5 9
1
F
f
c
1(
1'
1~
l:
1~
c-~
~~
`~'
CONTRACTOR City _,f Chu I a Vista BUDGET PERIOD J u I y , i 979 to J une 30, 1980 Page 3 of 5 ~
_
POSITION Total
Annual
Salary o Charged
to This
~cmtract Appro~,
Hourly
Salary f;ours
per
Week Salary
Per Pay
Period*
TOTAL COST
Information and Referral Coordinator $13,980.00 IOOjo $6.70 40 $537.69 $ 13,980.00
Information and Referral Specialist $ 3,453.00 I IOOo 1 $3.32 20 $132.80 $ 3,453.00 ~~~
Information and Referral Specialist $ 3,453.00 100 $3.32 20 $132.80 $ 3,453.00
.Information and Referral Specialist
i
~ , $ 3,453.00 IOOq $3.32 20 $132.80 $ 3,453.00 ~~,
_ . _.
~
TOTAL I 24, 339.00
*pay Period is : [~ ~aeekly, ~ Bi-weekly r (~ Semi-Monthly, [] Monthly, [~ Other
~~
~''
CONTRACTOR: Ci y of Chula Vista _ BUDGET PEk,~D Julyl,l979 tp June 30, 1980 page 4 of 5_
BUDGET PERIOD: July I, 1979 - June 30, 1980 •
I GUDGET CATEGORY
l- ~ --- ACT. A ACT. B ACT. C TOTAL
i
'l. Personnel:
Salaries & pages (List each position)
Information and Referral Coordinator $3,495.00 $10,485.00 -0- 13,980.00
Information and Referral Specialist -0- $ 3,453.00 -0- 3,453.00
j Information
I and Referral Specialist -0- 3,453.00 -0- 3,453.00
Information and Referral Specialist
i -0- 3,453.00 -0- 3,453.00
e
SUB-TOTAL: Salar~es & Wages 3,495.00 20,844.00 -0- $24,339.00
~2. Employee Benefits & Payroll Taxes
(Itemize each and show rate)
j FULL-T I P~iE*
! l°Jorkman's Compensation: (.0258) $ 90.00 $ 270.00 -0- $ 60.
8
ementDi~ag~~~~y: (.0096)
E Retg 32 5
337:58 9977 5
012:58
1
=8- 130.
0
1
350
00
r , ,
.
Health & Life Insurance: ($14 pay period) 90.00 270.00 -0- 360.00
Unemployment Insurance 137.50 412.50 -0- 550.00
PART-T I "•SE
VJorkman~ s Compensation (.0258) 270.00 270.00
Unemployment Insurance
SUB-TOTAL: Bene~~its & Taxes 200.00 -0- 200.00
$
$
4,182.50 23,376.50
27,559.00 ~
-0-
TOTAL PERSONNEL COSTS c.-~~
~,
r-,
L'
~ '
COyTRACTOR City of Chula Vista BUDGi=" PERIOL'Julyl,l979 to June 30, 1980 Page 5 of 5
' Admin. Dir.Service