HomeMy WebLinkAboutAgenda Statement 1982/10/12 Item 12bP
COIL AGENDA STATEMENT
Item 12b
ITEIof TITL : Resolution
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SUBMITTE BY: City P1anacler~l..-
Meeting Date 10/12/82
l+laivinq Bids for Renovation of Landscaping and Irrigation
Systems at Old Court Facility and Appropriating Funds
Therefor
(4/5ths Vote: Yes X No )
The con ract for remodeling the old Court building did not provide for the renovation of
landsca ing and the irrigation system around the building. In order to have this project
complet d and ready for occupancy shortly after the November elections, this work must be
complet d in a timely manner. City workforces can perform the work more efficiently,
more qu'ckly, and at a lower cost than if we go through the normal bid process. It is
therefo e my
RECOMP~IE DATION: That the City Council adopt the resolution which waives the bid
process and appropriates the necessary funds to acquire the materials
and planting supplies to complete the project.
BOARDS/ OP~1MISSIONS RECOMMENDATION: N.A.
DISCUSSION
Section 1009 of the City Charter requires all public works contracts involving expenditures
$8, 00 or more for the construction, reconstruction or improvement or repair of public
di gs, streets, etc. to be performed by written contract except that the City Council
u on the recommendation of the City Manager, waive this requirement based upon estimates
approv d by and recommended by the City Manager that the project may be performed better
and mo e economically by the City with its own employees.
It is stimated that the work to be performed as recommended would cost approximately
$15,65 if completed by a private contractor. The same work, including all materials and
suppli s and labor, can be accomplished by utilizing City employees at a cost estimated
at $9, 00.
Two al ernative plans (Plan A and B, attached) have been considered. plan A (not recom-
mended) could be completed by private contract at a cost estimated at $14,200, but this
plan w uld not contemplate expansion of the existing parking area between the County Health
Center and the old Court building. Plan A would provide 11 off-street parking spaces.
The wo k require under this proposal would involve restoration of more landscaped area
but, d e to our commitment to the County Health Center by a lease agreement to provide that
facili y with 7 off-street parking spaces, Plan A would only provide 4 spaces for our
legisl tive representatives.
Plan B (the recommended plan), on the other hand, would replace some of the previously
landsc ped area immediately east of the existing parking lot with asphaltic concrete and
increa e the number of parking spaces from 11 to 18. The cost of Plan B (providing 18
parkin spaces rather than 11) can be accomplished under private contract or by City
workfo ce for approximately $1,450 more than Plan A. Lt i;s apparent that Plan B is more
cost-e fective than Plan A. Further, %t must be recognized-that on a weekly basis,
in around the Health Center is at a premium and in the future we can only anticipate
~ne d for more parking. The additional $1,450 is a relatively small amount of money
when w ighed against the advantage of 7 additional parking spaces.. It should be pointed
out th t the $9,500 needed to complete this project as recommended is not totally
Form A-11 (Rev. 11/79) continued
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Page 2, Item 12b
Meeting Date 10/12/82
attri utable to the remodeling of the Court facility. A small amount (about $2,500)
is to acquire an automatic controller and other sprinkler system modifications to
autom to the sprinkler system for that area behind City Hall, as well as the newly
acqui ed property from the County. Under our proposal, when the project is completed
the e tire City Hall complex will be automated, resulting in substantial savings
in to ms of manhours now required to manually turn on and off the sprinkler system,
FISCAL IMPACT
The $ ,500 appropriation from the Residential Construction Tax Fund will be repaid
from evenues generated from the leases of the old Court building beginning sometime
in No ember 1982.
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