HomeMy WebLinkAboutAgenda Statement 1982/07/20 Item 8COUNCIL AGENDA STATEMENT
TEM TI
• Item 8
Meeting Date 7/20/82
E: Resolution `~ 9~~ Authorizing the Destruction of Certain
Finance Department Records
UBMITTE BY: City Attorney (4/5ths Vote: Yes No X )
'he Fin nce Department has requested authorization to destroy some
,nneede records. Therefore, it is my
'ECOMME DATION: That Council approve the attached resolution.
SSION RECOMMENDATION: N/A
ISCUSSION:
e Cit Council has previously approved a record retention schedule
r the Finance Department authorizing the Director of Finance to
stroy unneeded records after an approved retention period has elapsed.
or the past two years, the plan has been successfully used to purge
bsolet records, thereby maintaining convenient access to necessary
ecords and limiting the growth of space requirements for storage of
on-cur ent records.
Fin nce Department has now requested certain modifications to
ret ntion schedule in order to include records previously not
red and the time periods which they should be retained.
L~:~,~?1L4'~tI"~-IL
by ~fse Ci~y C~E~~-~cH of
~ C;hula Vista, California
°~ed 7- 7~ c~ - ~ 2.
rm A-113 (Rev. 11/79)
TheCit~ of ChulaVista
Office of Hte CitgAttorney 575 So37
July 13, 1982
T0: The Honorable Mayor and City Council
Lane F. Cole, City Manager
Gordon K. Grant, Director of Finance
FROM: Thomas J. Harron, Assistant City Attorney
SUBJECT: Destruction of Finance Department Records
This office has reviewed the request for destruction of
Finance Department records and approves of their destruction.
These records are of no further use to the Finance Department
after the period of time set forth in the proposed retention
period.
TJH:clb
/~~-~y 276 Fourth Anee~ue Chula Vista ,Cafif ornia 92010