HomeMy WebLinkAboutAgenda Statement 1982/06/15 Item 18COUNCIL AGENDA STATEMENT
Item ~ 18
Meeting Date 6/15/82
ITEM TIT E:
SUBMITTE BY:
Resolution /~ y~lpproving the Purchase of Certain Capital Equipment
and Appropriating Monies from the State Library Act
City Libraria n
(4/5ths Vote: Yes ~ No )
The proposed Library budget for the 1982-83 fiscal year does not include an
app opriation for capital outlay items. The City Council was advised during
bud et deliberations that a subsequent report and recommendation would be made on
nee ed capital items and all such expenditures could be funded from California
Sta e Library Act monies. A discussion of these capital items has been developed
and it is my
RECOMMENDATION: That the City Council adopt resolution.
BOARD/COMMISSION RECOMMENDATION:
DISCUSSION
The California State Library Act requires that the expenditures of these funds
be or library purposes and prohibits their use where they would supplant past
fun ing of library operations. The reimbursement to the City of 46~ per net
tra saction is derived from the City's participation in the Serra System, where-
by on-residents may borrow directly from the Chula Vista Library.
As f June 30, 1982, the State Library Act revenue account will have a balance of
$18 ,687. Of this amount, the revenue generated during the 1981-82 fiscal year
was $97,372. As in 1981-82, the proposed 1982-83 total appropriated expenditures
are below the amount expended in the previous year. These reductions are due
pri arily to increased efficiencies and not any significant reduction in service
lev ls, which could jeopardize the use of the Library Act Funds. The list of
cap tal items proposed for acquisition meet the requirements of the State Act and
unl ke previous years, these funds have been budgeted in part to cover operational
cos s of the newly proposed automated systems listed below.
The following capital expenditures are proposed:
I ter
1.
Description
Eclipse CPU - A new central processing unit, the Data General
Eclipse S-140 will supply computer services to the Chula Vista
ibrary and to a neighboring library. The use by the neighboring
~ibrary should generate $34,000 in revenue annually and pay for
one half of the purchase price of the CPU. The new central pro-
cessing unit will allow the Library to implement an updated software
program which will provide for automated book ordering, and film bookings.
Form A-1 3 (Rev. 11 /79) CP ~~J .. ~`~~
• Page 2, Item, lg
Meeting Date 6/15/82
Item Description
2. OCLC - A computerized, on-line catalog service which will automate
a labor-intensive catalo
rocess
l
g p
current
y being used. Following
a nine-month implementation period, the system should provide for
future reduction in staff, build a more reliable data base, and
greatly speed book processing time. The State will participate in
the capital and ongoing costs as out lined below.
3. COM CATALOG - A computer output micr
the labor-intensive card filin and ofilm catalog, which will eliminate
d
d
9
being utilized. This system will al car
pro
uction process currently
low patrons to access the book catalog
system through a means of microfilm
will i viewed on terminals. This system
mprove the book inventory cont
and make catalogs available in more rol, improve the catalog quality,
locations a
d
i
n
eas
er to use.
The f llowing provides cost and revenue savings for each item:
Item Cost Revenue/Savin s
1. ECLIPSE CPU
Purchase Price $24,000
Neighbor City Cost 12,000
Net Chula Vista Library Cost 12,000
Anticipated Annual Revenue Generated $34
000
,
Anticipated Annual Savings on Maintenance Contract 1,656
2. OCLC
Capital Purchase Price includes $ 6,500
Terminal, Printer, Phone Line,
& Training
State Reimbursement 6,000
Net Library Cost 500
Annual Operating Costs $20,000
State Reimbursement 4,000
Net Annual Operating Cost 16,000
Estimated Annual Savings following Im plementation: $25,600
3. COM CATALOG
Capital Purchase Price
16 Readers $15,280
Conversion (OCLC) 8 460
~
Training 90C
Net Library Cost 24,680
Annual Operating Costs: Twice Yearly
Publication $17,000
Page 3, Item 18
Meeting Date 6/15/82
3.
FI
Total
COM CATALOG (Continued)
Estimated Annual Savings Following Implementation $16,700
Card Production $10,000
Card Catalog Cabinets 1,000
Filing and Catalog Labor Costs 5,700
L IMPACT
amount requested from State Library Act Funds
~.•.,.. ~ . -... r
~i~\~,
$92,140