HomeMy WebLinkAboutAgenda Statement 1982/05/04 Item 10COUNCIL AGENDA STATEMENT
Items 10
~/ Meeting Date 5-04-82
I EM TITLE; Resolution wdJ ~~Authorizing expenditure of
funds for preparation of a preliminary assessment
spread on properties adjacent to Las Flores Drive
S MITTED BY: City Engineer ~ (4/5ths Vote: Yes No x )
City staff, over several years, has been working with property
o ners living between Second Avenue and Minot Avenue and north of
"E Street in the area shown on the attached sketch for the
improvement of Las Flores Drive and "D" Street. Three areas on
th attached sketch are identified as outlined in three colors.
Th area outlined in red has already filed a petition with the
Ci y Council for the formation of an assessment district. The
ar a bounded in green includes several property owners which have
de errals for public improvements for which they are obligated to
in tall. The area in yellow represents an area where some of the
pr perty owners have sho wn an interest in an assessment district.
Un ortunately, over the past, the property owners in the area as
a hole have not been able to form an overall assessment district
co eying all the areas bounded in red, green and yellow. One of
th major obstacles in obtaining signatures for the formation of
a istrict is the lack of the individual property owners having a
fairly good estimate of the cost of the improvements for which
th y will be required to pay for. It is my
RE OM MENDATION: That Council:
1. Authorize the City Engineer to retain the firm of Bement-
Dainwood-Sturgeon, consulting engineers, to prepare a
preliminary assessment spread on the properties outlined in
the attached sketch for an amount not to exceed 53,800.
2. Authorize the expenditure of 53,800 from budgeted project
"1911 Act Revolving Fund" - Account No. 600-6000-RC04.
B0~1RD/RECOMMENDATION: Not applicable.
DISCUSSION:
Based upon a public meeting in 1979, Council budgeted funds to
in tall 24 foot wide pavement and a storm .drain in Las Flores
Drive south of "D" Street and "D" Street between Minot and Second
Av nue. The plan decided at that time wastocallupthe deferrals
an require the affected property owners to install their
improvements, including pavement to center line of street, curb,
g u ter, sidewalk, street lights and 1/2 drainag e. The properties
that were not developed would pay back our costs by a
re'mbursement district at the time they developed.
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Page 2, Item 10
Meeting Date 5-04-82
Si
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ice that time we have received more interest in an assessment
strict. A district would help the people with deferrals (in
green area) by spreading out their costs over a larger period
time and allow lower contractor prices by constructing a
-get project now. There also is interest by a few property
iers in the yello w area for an assessment district.
Pr vious Council actions have appropriated approximately $220,000
fo Las Flores Drive. However, we presented to Council in
No ember the necessity to postpone the project in order to have
av ilable funding for "H" Street.
In February of this year, we met with the property owners within
th areas bounded by red and green to discuss the present status
of the improvement of Las Flores Drive and "D" Street. It was
o u desire to expand the presently approved district bounded in
re to include those properties bounded in green. By expanding
th district's boundaries to include the area outlined in green
wo ld provide a means of financing the public improvements which
ar now required to be installed by deferrals. Through the
as essment district process the cost of improvements could be
pa d off over a period of many years. However, one of the major
th m es that cam e across from the property o wners in the ex panded
ar a was, "What is it going to cost them for the improvements?".
We indicated that we would investigate the possibility of hiring
a onsultant to make a preliminary assessment spread of the
va ious parcels in the area so that we could better advise the
pr petty o wners.
We then contacted John F. Dainwood who has had considerable
ex erience in spreading assessments. He has made a proposal to
us (copy attached) for making a preliminary assessment spread in
th areas bounded by red, green and yellow.
With the results from his study, we can better inform the
pr petty owners as to their expected costs for im provement of the
ro d and drainage facilities in the area. It may then be
po Bible, with the cooperation of the property o wners to expand
th present district shown in red to include possibly both the
ar as shown in green and yellow.
FINANCIAL STATEMENT: Adequate funds are available for this
informal contract. Funds ($50,000) are available in "1911 Act
Re olving Fund" - Account no. 600-6000-RC04. The total funds
ne ded for the contract are $3,800. Reimbursement of this amount
is possible when the district is formed.
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BEMENT - DAINWOOD -STURGEON ~ '
CIVIL ENGINEERS - -.
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6180 MISSION GORGE ROAD SUITE 128 SAN DIEGO. CALIF. 92120 • (714) 280-4842
rch 9, 1982
r. Shale Hanson
ngineering Department
ity of Chula Vista
76 Fourth
hula Vista, California 92010
ar Mr. Hanson:
his is a proposal to prepare a preliminary assessment spread on
hose properties fronting on Las Flores Drive and "D" Street as
hown on the map prepared by you. As discussed, the following
lternate methods will be used to indicate assessments:
1. All zones (red-green-yellow) participating.
2. Red and green only participating.
3. Red only participating.
feel tht we must consider right-of-way in making the assessment,
articularly when certain areas may be reluctant to participate.
verlooking right-of-way might cause sizable discrepancies between
his preliminary and the actual assessment. I could use an approximate
alue per square foot for making the spread. This would give us a
airly close estimate of what the assessment would be with dedication
y an owner, or purchase. Ultimately, I believe that a formal
ppraisal on the property will be necessary to back up the final
ssessment.
e riunicipal Improvement Act of 1913 with 1911 Act Bonds appears to
the best procedure for a district of this size and characteristics.
ith the information that you have prepared already, indicating the
pproximate boundaries, extent and cost of improvement, we figure that
e can prepare a comprehensive assessment of the three alternates list-
d above for approximately $3,500. We will do the work on a time-and-
aterial basis for the NOT TO EXCEED price of $3,800.
preliminary spread such as this reduces the time required and
esultant costs of the final assessment. If the project eventually
ucceeds, the costs of this work are substantially recovered.
ery truly yours,
~~
DHN F. DAINWOOD
D:mmb
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Form No. F-22'9 ,
12/73
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of Unappropriated Balance
I HEREBY CERTIFY that the money required for the
appropriation of funds for the purpose set forth in the attached
resolution is available in the Treasury, or is anticipated to
come into the Treasury, and is otherwise unappropriated.
Amount $ Fund
Purpose
Bidder
Director of Finance
The City of Chula Vista
Date By
Certification of Unencumbered Balance
I HEREBY CERTIFY that the indebtedness and obligation
to be incurred by the contract or agreement authorized by the
attached resolution can be incurred without the violation of any
of the provisions of the Charter of the City of Chula Vista, or
the Constitution or the laws of the State of California, that
sufficient monies have been appropriated for the purpose of said
contract, that sufficient monies to meet the obligations of the
contract are actually in the Treasury, or are anticipated to come
into the Treasury to the credit of the appropriation from which
the same are to be drawn, and that said monies now actually in
the Treasury, together with the monies anticipated to come into
the Treasury, to the credit of said appropriation are otherwise
unencumbered.
Amount Not to Exceed $ 3,800.00
~l . - _
~G.
Director of Finance
The City of Chula Vista
Date May 4, 1982 By
Fund 600-6000-RC04 Dept./Activity ~'nginaPring
Purpose Preparation of a preliminary assPCCmant S nn nrnnartieS adjacent
to Las Flores Drive
Bidder Bement Dainwood-Sturgeon
Certificate No. 44