HomeMy WebLinkAboutAgenda Statement 1982/04/13 Item 11COUNCIL AGENDA STATEMENT
Item 11
Meeting Date 4/13/82
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H TITLE: Resolution /~~,~"~jAuthorizing SCOOT Submission of Amended
FY1981-82 Transportation Development Ac (TDA) Article 4.0 Claim
NITTED BY: Development Services Administrate 4/5ths Vote: Yes No X )
November 1981, the "Five Year Plan Update" or Chula Vista Transit and
dYtrans was presented to Council at a Council Conference. One
~mmendation in the Plan, which was supported by the Transit Coordinator and
was that SCOOT/CVT should consider buying buses during the next three to
e years. Council concurred with this recommendation and directed us to
elop an acquisition plan for buses. We have been discussing with the
ropolitan Transit Development Board (MTDB) the need to reserve funds for
ure bus acquisition. The Transit Coordinator estimates that there will be a
imum balance of $266,145 in the Chula Vista TDA account at the end of this
cal year. We are proposing to amend the FY1981-82 TDA Article 4.0 claim to
erve this estimated amount of Chula Vista's unallocated apportionment
66,145) for the future purpose of buying rehabilitated buses. Therefore, it
NDATION: That Council
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(2)
authorize SCOOT Board to submit an amended FY1981-82 Article 4.0 TDA claim
to the MTDB and to the San Diego Association of Governments (SANDAL); and
recommend to SCOOT Board that
(a) one mini-bus contained in the FY1981-82 SCOOT budget at a cost of
$40,870 not be purchased this year; and that
(b) this $40,870 be reserved for future bus purchase.
BO RD/COMMISSION RECOMMENDATION: The SCOOT Board will consider this amended
cl im at its meeting on April 14, 1982.
DISCUSSION:
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TDA authorizes the MTDB to claim "not less than 75%" of Chula Vista's
allocated apportionment, or fund balance, at the end of each fiscal year.
~refore, it is very difficult for Chula Vista to accumulate sufficient funds
• major capital purchases such as buses, because most of our TDA annual
~ortionment is used for operating costs. We have been discussing with MTDB
need to replace the Chula Vista Transit (CVT) bus fleet within three to
re years and to establish a mechanism to finance this bus purchase.
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hough MTDB supports our objective to buy buses in concept, the exact
hanism by which to accomplish this bus replacement still is being developed
h MTDB. However, we have been told by MTDB that one necessary step in
er to reserve funds for future capital purchases is for SCOOT to submit an
nded TDA claim before July 1, 1982. This claim would increase the capital
tion of the original FY1981-82 claim and reduce Chula Vista's end of fiscal
r fund balance.
Th~s proposed amended claim accomplishes these objectives by changing the
or ginal claim as follows:
ORIGINAL CLAIM
Op rations $921,952 ($75,000 County
of San Diego;
$846,952 City of
Chula Vista)
Ca ital $ 51,210
Ottler
TOTAL $973,162
AMENDED CLAIM
$ 769,144 ($75,000 County
of San Diego;
$694,144 City
of Chula Vista)
$ 3,200 (FY1981-82
expenditure)
$ 266,145 (Capital
Reserve)
$1,038,489
Th components of this $266,145 capital reserve consist of the following
ch nges between the original and amended claim:
(1) $152,808 FY1981-82 budget savings
(2) 40,870 Budgeted mini-bus not to be purchased
(3) 72,467 FY1981-82 apportionment "carry-over"
~2b3 ,TES Total
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explanation of these components follows:
This estimated budget savings consists of funds that will not be spent in
various SCOOT accounts. One major saving is in 402-4020-5203 (Special
Contractual Services) in the amount of $70,000. This savings results from
a lower contractual cost with Aztec Bus Lines than was budgeted. Since we
negotiate a final contract cost after the budget and claim have been
submitted, the final cost usually is less than the cost contained in the
budget and claim.
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We are proposing that the mini-bus contained in the SCOOT budget not be
purchased this year because:
(a) We have ordered two mini-buses for operation on Route 706, the
Downtowner, which should arrive in May. When we requested one more
mini-bus be included in this year's budget our intent was to use this
bus for expanded service on Route 704. However, although we still
are proposing that a second bus be added to Route 704 next fiscal
year, we are proposing using a second 45 passenger bus leased from
Aztec Bus Lines, since demand could exceed the capacity of a 23
passenger mini-bus on certain trips.
(b) Our request to buy a third mini-bus was made before completion of the
"Five Year Plan" and direction from Council to develop a bus
acquisition program. The Transit Coordinator and I are attempting to
develop a procedure that would enable SCOOT/CVT to replace its entire
fleet with newer buses within three to five years. This replacement
could be accomplished with one, or possibly two, purchase orders,
rather than buying one bus every year.
The $72,467 is SANDAG's estimate for the FY1981-82 Chula Vista TDA
carry-over (the amount that will be remaining in the Chula Vista account
under the existing claim).
this amended claim is approved by MTDB and SANDAG, then $266,145 will be
tributed toward a capital reserve fund for replacement of CVT buses. We
icipate that we can build up this fund over the next three to five years so
t our entire CVT fleet can be replaced with newer buses. Although we are
11 working out the details of this procedure with MTDB, we hope to come to
e agreement on this matter before the end of this fiscal year. However, if
ncil and SCOOT Board concur in the submission of this amended claim, then
is necessary that SCOOT Board act on this matter at its meeting of
it 14, 1982 so that MTDB will have sufficient time to consider this amended
im before July 1, 1982.
We will report back to Council when the details of this capital reserve fund
ha a been worked out with MTDB. We will also report back to Council on the
de ails of a bus replacement program for SCOOT/CVT.
FI CAL IMPACT: This proposed amended claim procedure increases the original
SC OT claim from X973,162 to X1,038,489 by reducing the operations and
in reasing the capital portion of the original claim. The effect of the
am nded claim is to minimize the Chula Vista account fund balance at the end
of this fiscal year.
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