HomeMy WebLinkAboutAgenda Statement 1982/04/06 Item 15
COUNCIL AGENDA STATEMENT
Item 1 5
Meeting Date 4/6/82
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1 TITLE:i~ Resolution ~~ g~3 Authorizing Submission by SCOOT of the FY
1982-83 Transportation Development Act (TDA) Article 4.0 Claim
4ITTED Y: Development Services Administrator~~,, 5ths Vote: (Yes No X )
claim for FY 1982-83 Article 4.0 TDA funds for Chula Vista Transit
^ations was submitted to the Metropolitan Transit Development Board (MTDB)
to th San Diego Association of Governments (SANDAL) on April 1, 1982.
total SCOOT claim is in the amount of $1,053,340.00, consisting of
3,340.0 claimed against the City of Chula Vista's apportionment and
,000.OOclaimed against the County of San Diego's apportionment. Therefore
is my
DMMENDA ION: that Council authorize SCOOT to submit the FY 1982-83
icle 4. TDA claim.
D/COMM SSION RECOMMENDATION: The SCOOT Board will consider this claim
fission at its meeting on April 14, 1982.
USSION: The SCOOT claim consists of the following components:
City of Chula Vista County of San Diego
Opera ions $876,690.00 $85,000.00
Capit 1 $11,650.00 0
Other (Capital reserve fund) $80,000.00 0
To tali $968,340.00 $85,000.00
$85,0 0.00 from the County of San Diego TDA account i s for operation of
servi es in the county during FY 1982-83. The $80,000.00 claimed for a
vital r serve fund is to reserve these moneys for future bus purchase. An
punt of $11,650.00 of the claim is for capital project expenditures during
tt fisc 1 year. The balance of the claim, $961,690, is for CVT operating
senses or the City of Chula Vista and the County of San Diego. Since the
ty of Chula Vista's FY 1982-83 Article 4.0 apportionment is $1,129,286.00
City f Chula Vista account will have a reserve (which we believe will be
fficien) of approximately $161,000.00 to pay for San Diego Transit
rvices for routes 29 and 32 for FY 1982-83 and any other unanticipated
sts. The FY 1982-83 claim is based on estimated costs.
m9~yt^~y-`~
_~~ 9~..
Page 2, Item No. 15
Meeting Date 4/6jS~
claim ~s subject to modification based on the following factors:
1. W have negotiated a preliminary contract cost with Aztec Bus Lines
f r CVT operations for next fiscal year. This cost was a maximum
a ount for the purpose of preparing the SCOOT budget and the claim.
2. T~e SCOOT claim is subject to alteration by Council and SCOOT Board
b dgetary changes, and modification by MTDB and SANDAG.
Fr the r venue standpoint the claim is based upon CVT recovering 20.7% of
it operat ng cost for next fiscal year through the farebox. Total estimated
op rating ost is $1,253,690.00 and estimated fare revenue is X260,000.00. I
am optimi tic that CVT can achieve this recovery ratio because of the
following easons:
1. T is year CVT is recovering more than 20% of its operating cost
t rough the fare box.
2. A~ fare structure which will be proposed to the council and to the
S OOT Board in the near future;
I elieve hat CVT will be able to sustain and even improve its productivity
du ing FY 982-83.
FI~CAL IN~~CT: The claim contains no city contribution for support of CVT
0o rations
:dl/DSOg2
0035T
AI~IUAL TI1~1 CLAIM FORM
FY 198 2-8 3
A. cL~1IriANT: SCOOT
B.
C.
D.
E.
?E OF CLAIM: (check one)
x ) Article 4 - Support of Public Transportation System (PUC 99260)
Article 4.5 - Community Transit Services (PUC 99275)
Article 8 - Multimodal Transportation Terminal (PUC 99400.5)
Article 3 - Bicycle and Pedestrian Facilities (PUC 99234)
JtJNT OF CLAIM:
operations $ 961,690 ($870,690 from Chula Vista account)
Capital 11,650 ~ $85,000 from County of San Diego account)
Planning
Other 80,000 Capital Reserve for future bus purchase)
Total $1,053,340
NDITION OF APPROVAL
Its is understood by this Claimant that payment of the claim is subject
t approval by SANDAG and to such monies being on hand and available
f r distribution, and to the provision that such monies and the interest
e rned on such monies subsequent to allocation will be used only for
ose purposes for which the claim is approved and in accordance with
e terms of the allocation instructions.
A~ORIZED REPRESENTATIVE/CONTACT F. PAYMErTr RECIPIENT
f~l ~~j;~/1~,~ _ City of Chula Vista
Signature) (Claimant)
d.J. Robens 276 Fourth Avenue _
(Print or type name) (Mailing Address)
)evelopment Services Administrator Chula Vista, CA 92010
(Title) (City and Zip Code)
?76 Fourth AVenue ATTENTION: Rene Franken, Chief Accountant
(Address) (Name and Title)
hula Vista CA 92010
75-5270 L ~Z-
( hone) signed)
SF,2~Tr'1(" US:: ONLY:
1. C a i!m t~um:~er
2. D to Approved
3. R solution N~unber
4. P ount Approved for Payment
5. Amount Approved for Reserve
IF RE IRED:
7. Da e approved by rrrDB
8. 1 Resolution Number
31
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276 Fourth Avenue Chula Vista , California 92010
~ / Telephone: (714) 575 - 5260
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j March 22, 1982
m Larw n, General Manager
tropol tan Transit Development Board
0 "C" treet, Suite 400
n Diego, CA 92101
POSEDSERVICE EXPANSION ON CVT ROUTE 704 FOR FY 1982-83
m, in conformance with MTDB Resolution 80-35, I am requesting your favorable
aluati~n of S000T's proposal to increase service on CVT Route 704 for FY 1982-
. This expanded service on Route 704 is reflected in our TDA 4.0 claim sub-
ssion j='or next fiscal year.
ur proposal is to add a second bus on Route 704 on days when Southwestern
ollege $s~in session. This service addition will be effective for six trips
er day ~or 185 days per year. This service addition will increase Route 704
evenue miles by 19,461 for next fiscal year or 23.7 percent relative to this
fiscal y~ar.
- ------ urrentl,~, Route 704-is CVT's most productive route.--For the period July 1 to
ecember!30, 1981, Route 704 carried 1.33 passengers per mile and the recovery
-.-= atio wad over 26 percent. During the past year, Southwestern College student
oarding on Route 704 have been so heavy that we have been running trippers
n this oute on selected days. I believe that this expanded service on Route
04 is j stiffed because:
By reducing headways from 60 to 30 minutes for approximately six hours per
dayiwhen college is in session we will be able to provide better and more
fre~uent service to the college area.
This increased service frequency will provide not only better quality
ser~rice to existing riders but has the potential to attract new riders to
this route.
Sinle we will begin this service at about 7:30 a.m., we may be able to
att~act more commuters to this route that transfer to the Trolley at the
"H" Street Station.
_/~~,
m Larwin
22/82+ page 2
this service addition is approved, we plan to implement this additional ser-
ce whe Southwestern College starts its fall 1982 session. We will closely
nitor he performance indicators on this expanded service and if it appears
at the additional cost of this service does not warrant its continuation, then
will evaluate the possibility of returning to our current procedure of ero-
ding m~re limited tripper service to the college.
ank yoy~ for your consideration of this matter. Please contact me or Greg
abado ~f you would like additional information.
. yw4, -
LLIAM GUSTAFSON, JR.
ANSIT OORDINATOR
r~u: rms i
c: W.J Robens
Mau ice Carter
- __
SUMMARY OF REVENUES AND EXPENDITURES
FOR OPERATIONS AND CAPITAL PROJECTS
Operator:
SCO
FORF~1 A-iG
Date Completed: 3/15/82
Prior Year Current Year Next Year Current to
Actual Projected Proposed Next Year
Line OP RATIN REVENUES AND EXPENDITURES: FY 81 FY 82 FY 83 % Change
1 Total evenue rom Operations $ 240 62 286 50 $ 292 000 1 .9 __
1
2
Total
perating''~
Support
854 909
936 937
961 69
2.
3 Total Aerating Revenue (add lines 1 & 2) 1 ,095,538 1 ,223,437 1 ,253,690 2.5
4 Less: otal Ope sting Expenses Excluding Oepre~ciation
and Amortization 1 , 076 , 975 1 , 070 , 6 2 1 , 253 , 690 17.1
5 Net O erating S urplus (Deficit) (deduct line 4 from line 31 1$ 563 152 808 0
CAPI AL FUN,I D BALANCE SUMMARY
6 Begin ing Capit al Fund Balance --- 180,222 0
7 Total pital F ~ nds Received 369 , 584 243, 070 11 , 650 I
8 Su total (a d lines 6 & 7} 369,584 423,292 11 ,650
9 Less: Total Ca ital Expenditures 189,362 422
382, 11 ,650
10 Endi g Capitals Fund Balance (deduct line 9 from line 8) 180,222 (
)
40,$70 0
(1) Amou t rese ~ved for encumbrances -- - ---- - -14,985 - --. ---- - -- - --
(2) To e reserled for amended FY 1981-82 claim for capital (future bus purchase)..:
See Form A-~2.
~~~'
1 J I~
139
SCHEDULE OF REVENUE PROVIDED FOR OPERATIONS
Operator: ~ SC
Date Completed: 3/15/82
FORM A-20
Line Object
Class
No.
P
SOURCES OF REVENUE
OVIDED FOR OPERATIONS Prior Year
Actu t
FY 8~ Current Year
Projected
FY 82 Next Year
Proposed
FY 83 Current to i
Next Year
% Change
R VENUE FRCM OPERATIONS
1 401 P ssenger F res For Transit Service- ~$ 189,473 I$ 232,000 $ 260,00 12
2 402 S ecial Tra sit Fares
3 403 S hoot Bus Service Revenues
4 404 F eight Tar ffs
5 405 C arter Se ice Revenues
6 407 N n-Trans ortation Revenues 51 156 54 500 32 00 41 .3
7 ~ tal Reve ue From Operations 240,629 286,500 292,00 1 .9
8 409 L CAL C SH GRANTS & REIMBURSEMENTS
9 DA Sales ax Cit of Chula Vista account 795 797 846 952 876 64 3.5
10 L cal SuAp rt (see instruction :3): TDA Sales Tax 75,000 85,00 13.3
11 Coun of Sa Die o MTDB Area Account "
12 TDA ales Ta Brou ht For~vard 30,782 18,563! 152,80. 723
13 Less: . TDA S les Tax Returned ( 3,578 (152,80 )
14 tal Loca Cash Grants & Reimbursements 826 579 936 937 961 69 2.6
15 411 S ATE CA H GRANTS & REIMBURSEMENTS
16 S ate Trans t Assistance Fund 28,330 --- ---
- -
18 _ ,.
19
20 tal State Cash Grants & Reimbursements 28,330 --- ---
21 413 F DERAL CASH GRANTS & REIMBURSEMENTS
22 S coon 5
23
24
25
2s ~
27 ~ tal FPde al Cash Grants & Reimbursements
28 OTHE FUNDS PROVIDED FOR OPERATIONS
~9
~0
31 tal Othe Funds Provided for Operations
32 tal Ooer lino Suooort (ADO LINES 14, 20, Z7 s 311 854 , 909 936 , 937 961 , 69d 2.6
33 A UNC ', ?AOOi.iN s ~ ~ ~i F RA ~ IGNS S1 ,095,538 ~1 ,223,437 $1 ,253,69 2.5
*To e ReserWed for Amended FY 1981-82 Claim
ror uapitai! ~ruture f3us Purchase~l42 See Form H-LC ~ j ;~~~
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SCHEDULE OF ACTUAL AND PROJECTED ~ FORAM ~!-2~
RECEIPTS OF CAPITAL FUNDS
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SCIIIOT
Operato : Date Completed,
3/15/82
Line
SO
RCES OF CAPITAL FUNDS Prior Year
Actual
FY81 Current Year
Projected
FY 82 Next Year
Pro posed
FY 83
F DERAL OURCES OF CAPITAL FUNDS
~ UMTA coon 3 Grants
2 UMTA coon 5 Grants
3 Federal id Urban Grants
4I
5I .
6I
7 I Total Federal Sources of Capital Funds
S ATE SO RCES OF CAPITAL FUNDS
g State Tra sit Assistance Fund
9
10 ~
> > Total State Sources of Capital Funds
L CAL SO RCES OF CAPITAL FUNDS
12 ~ TDA-Lo cal $369,584 $ 44,070 $ 11 ,650 2
13 R imburs ment from County of San Diego 199,000
14
15 ~ C ital eserve Fund I 80,000
~e
17
18 I Total Local Sources of Capital Funds I 369 , 584 243 , 070 (1) I 91 , 650
19 I N n~overn entcl Donations
~r I T T.=~L CA IT:.L FU. !GS RECEIVED
(acd line/ 7, 11, 18 ?~ 10} 369,584 243,070 I 9i ,650
i
(1) In Ludes Transit Center reimbursement funds of $199,000 to be received during FY 82.
(Z) Do s not i1nclude $330,000 for maintenance facility.
147
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149
ANALYSIS OF PROPOSED BUDGET INCREASES
Operator: SCOOT
Line roposed
Item ~ °' Increase ~ EXPENSE OBJECT CLASS
4 ~ 26.4 ~, 503 Services
FOIR4~11 A-~
Pam 1
3/15/82 For Fiscal June 30, 198:.
Date Completed Year Ended
EXPLANATION OF PROPOSED INCREASE
City of Chula Vista maintenance of two mini-buses
to be in operation in FY 1982-83; payment for
SCOOT's share of City of Chula Vista .word process-
ing equipment; increase in printing and binding
costs for CVT schedules; and SCOOT share of IBM
copier use.
11 ( 16.7 ~~I 508 Purchased Trans. ~ Increased revenue miles operated on Route 704
16 ~ 35.4 ~ 513 De reciation Result of ac uisition of two mini-buses and
15 fareboxes.
~ '~ I
~~ `~~~-, 151
.~
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17
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7
~~
perat STATEMENT OF EFFORTS MADE TO IMPLEMENT FORM A-4C
TPAC RECOMMENDATIONS
j ~ ~ Pageof 2
i
r: ~ SCOOT Date Completed: 3/9/82
Item TPA RECOMMENDATION ACTION TAKEN TO IMPLEMENT RECOMMENDATION
~Measur s of Performance
1 ~Farebo~¢ Recovery to equal For period July - December 1981, farebox recovery rate
~or exc ed 20°o ratio is 22%.
2 IPassen' ers/Revenue Mile ~ To date, Passen ers/Revenue mile is 1.24. This is
should be or equal 1.38 ~ rimaril due to a reduction in total'milea e b 10 778
revenue miles from FY 81. The FY 82 estimated Passen erg
', Revenue mile is 1.29.
3 Operati ng Cost/Mile should Estimated o era tin cost/mile for FY 82 is 2.24 or less.
be equ 1 or less than $2.31
~Consid rations
1 Master Transfer Agreement Implemented.
2 Partici pation in uniform Im lemented.
fare s ructure re Tonal a
and st ndard transfer forms.
3 ~Implem ntation of Service Implemented.
~Concep Element.
4 Coordin ated marketin ro ram~ Marketin efforts b CVT in con 'unction with the o enin
din conj unction with the of the South Line included ublic ceremonies at "N"
(South ine Street Station, 25~ day on CVT on the first day of
o eration of h r
staff at community events stressing ease of transfer
from CUT to Trolle and vice versa.
5 ~Enhanc time coordination ~ Im lemented.
j bet~•~ee CVT and other
~operat~rs.
~C'~.~.'~'' 15 3
,J
~
.J
Operat
STATE
I,
~~
r: SCOOT
Item TPAII RECOMMENDATION
'• 6 Cleanli ness of interior a
~exteri ~' r of buses.
Information
J 1 ~Operat ng Statistics
- 2 (Passen er Statistics
~~
~~
3 apita Expenditures
j~~.~
MENT OF EFFORTS MADE TO IMPLEMENT
TPAC RECOMMENDATIONS
Date Completed: 3/9/82
F~ A-4L
Pag :of?
ACTION TAKEN TO IMPLEMENT RECOMMENDATION
i
uaholsterv.
See attached Tables I and II.
a. Breakdown of Passenger Categories
FY 80-81 FY 81-82
(Actual) (Thru Dec 81
Full Fare 191,746 93,817
Juniors 150,682 59,463
E&H 44,379 19,171
Pass Users 39,589* 46,334
Transfers 123,526 64,614
Downtowner 41,671 14,620
TOTAL 591,593 298,019
* San Diego Transit passes accepted free on CVT from
which CVT derived no revenue.
b. Ratio of Prepaid Fares to Revenue Passengers: 19.8°i
Actual Expenditures over $1,000 by Item. Two bus
shelters @ $3,000 each.
153
STATErV1ENT OF EFFORTS MADE TO IMPLEMENT
PERFORMANCE AUDIT RECOMMENDATIONS
FORM A-~
Pageo f_
Opera i
r I
~ SCOOT Date Completed: 3/10/82 Date of Last 5 79
Performance Audit: /
Item i
P
R
RFORMANCE AUDIT
ECOMMENDATION
ACTION TAKEN T
0 IMPLEMENT RECOMMENDATION
1 ~ Use r ute evaluation indi- ~ Data com filed and dis la ed in uarterl Re orts.
cator of passengers per hou
2 ~ Colle t and analyze data SANDAL conduts on-time performance surveys annually.
to ev luate performance of ~ SCOOT staff closely monitors "missed trips" through
servi e standards not Driver Daily Records and citizen com Taints. Missed
previ usly measured. ~ miles are deducted off the quarterly payments to
contractor. Complaints against equipment are investi-
gated and corrective action is taken as required.
3 Monit r the following Monitoring of these indicators has not been done
Indic tors annuall ~ because it was felt that the data wo ld not be si nifi-
a) Re enues Miles per Vehicl~ cant unless the City owned and o erated the buses.
b) Av rage Vehicle Miles pert
Dri ver
I _ _ __ _ - __ _ _ _ .~
4 ~ Obtai and monitor accident Accident re orts involvin CVT vehicles are reviewed
data f rom contractor to ~ by SCOOT staff.
ensur contract compliance.
5 ~ Prepa e and analyze data I CVT collects, compiles, and analyzes operating data on
necess ary to complete ~ a uarterl basis. Given. the nature and extent of the
monthl', y operating report ~ existing system, it is felt that a more frequent
~ re ortin eriod is not necessar .
6 ~ Obtains bids from other ( Currently being done.
qualif ied contractors for
operat in services.
~~,~/r~~1:-'~-~ 155
T
T
T
T
STATEMENT OF EFFORTS MADE TO IMPLEMENT
PERFORMANCE AUDIT RECOMMENDATIONS
n_.....s ~ ..
FORM A-
Page? of_
Operat r ~ Date Completed: 3/10/82 Performance Audit: 5/79
i
Item
PE
FORMANCE AUDIT
ECOMrvtENDATICN
ACTION TAKEN TO IMPLEMENT RECOMMENDATION
ITh Ci ha investi ated all of the a roaches listed
I servic e alternatives from ~as alternatives to the present operation.
rese t a roach to City- After analyzing all aspects of a City-owned and operated
I opera ed approach. system, it was decided not to pursue this approach
a) Co tinue using contract because of insufficient funds available for purchase of
I op rator for operation, new equipment and it was not possible to acquire a
ma ntenance, buses, fare sufficient number of similar used vehicles to maintain
I col lection, etc. (the existin level of service.
I b) DeW elop totally City- The City is desirous of constructing a maintenance
op rated service. ~ facilit for transit vehicles. Wilbur Smith & Associate
c. Us contractor for oper- (completed a study of maintenance facility alternate
at on but maintain buses sites. The total amount of 3330,000 has been reserved
in' City Yard. to fund the construction of the Transit Maintenance
d) Us k a contractor for Facility.
~ op eration but use San I
I Di ego Transit for mainte-
I na ce service.
I
8 I Provijde for road call Currently being done.
statistical reporting and
I attempt to monitor mainte-
I Hance,. (
9 ~ Consider a cost penalty Contractor is presently penalized financially for
I whenl vehicle reliability (deficient miles resulting from missed trips, mechanical
~ drop belo~v specified levels breakdowns, etc.
~ I
10 ~ Moni or maintenance cost/ ~ S000T staff considers this information of secondary
~ mile~~ and other maintenance (importance presently but will monitor maintenance costs
ex er tses to assist in I if and when the City owns and operates the transit
~ measu ring maintenance ~ vehicles.
I produ ctivity. ~
/(~t~~'
155
ST,aTEMENT OF EFFORTS MADE TO IMPLEMENT
~, PERFORMANCE AUDIT RECOMMENDATIONS
FORM A-
Page 3 of_
Date of Last
Date Completed: 3/10/82 performance Audit: 5/79
P gFORMANCE AUDIT
Item ECOMMENDATION ACT10N TAKEN TO IMPLEMENT RECOMMENDATION
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Pa e 32
4.
I
CVT ares
Base Fare 60~
Junior 40~
E&H 40¢
"Downtowner" 25~
CVT, SDTC, NCT & Free
Trolley Transfers
5.
Rever
Rout
701
702
703
704
705
706
707
6.
7 .I
Tota
488.4
Passenger Summar
492.7
FY 82-83
(Prof.)
127.7
116.4
65.5
101.4
74.1
25.1
510.2
FY 80-81 FY 81082 FY 82-83
(Actual) (Estimated ) (Projected)
Reve ue Passengers 428,478 - 460,340 -- - 476,690 -
Tran fer Passengers 163,115 175,240 181,470
Tota 591,593 635,580 658,160
Therl is currently a free transfer arrangement between Chula Vista Transit
and ther operators, namely, San Diego Trolley, San Diego Transit and National
City Transit. CVT's schedules are timed to permit ease of transfer from CVT
to t e other systems and vice versa. For the six-month period ending in
December, 1981, the following transfer categories were received from other
carrhers as shown below.
* Pr
wi
iue Miles Summary (In Thousands)
FY 80-81 FY 81-82
(Actual) (Est.)
119.4 128.8
67.7 117.9
52.3 66.1
82.5 81.9
87.3 71.5
22.6 22.5
56.6 4.0
SDTI Transfers 27,199
SDTC Transfers 26,969
NCT Transfers 96*
Total from Other Carriers 54
evious year's transfer point was eliminated by NCT.
th NCT at Plaza Bonita.
_~
CUT currently interfaces
Pale 32 - cont'd
8.
9.
10.
11.
A ce tified copy of the SCOOT resolution authorizing the claim and its basic
purp ses will be forwarded following the meeting of 4/7/82.
5000 staff who are City employees are participants in the PERS retirement
syst m.
Ca i al Ex enditure Requirement
Part I: Regional Capital Expenditure
', 1. Requested TDA Allocation $961,690
2. Minimum Capital Expenditure 144,254
Requirement (15% of 1)
Part II: Capital Expenditure Credits
1. Capital Outlay $ 11,650
2. Repairs and Maintenance 210,000
3. Depreciation Expense 38,803
~ 4. Total Credits $260,453
Compliance with Fare Revenue/Operating Cost Ratio: Required ratio = 20%.
FY 1982-83 Estimated Operating Cost: $1,253,690
FY 1982-83 Estimted Fare Revenue: 260,000
Ratio = 20.7%
12. Fund
a)
b)
c)
Eligibility
otal FY 1982-83 Operating Costs $1,253,690
ubtract Fare Revenue Required to Meet 250,738
0% Recovery
otal Eligible TDA Operating Support -- -- $1,002,952 ---
~'- ko~~
ratinalStatistics
TABLE I
FY 1980-81 Actual Statistics
(In Thousands)
enue P~
enue M
senger
ROUTE: 701 702 703 704 705 706 707
~ssengers 117.1 64.8 30.0 74.8 64.7 41.7 35.4
files 119.4 67.7 52.3 82.5 87.3 22.6 56.6
Miles 676.3 342.4 173.3 476.1 495.3 74.7 125.8
TABLE II
FY 1981-82 Actual Statistics (thru Dec '81)
(In Thousands)
ROUTE: 701 702 703 704 705 706
venue P assengers 64.3 45.7 23.2 44.6 32.1 20.5
venue files 64.3 57.0 33.2 42.6 38.0 11.6
ssenge Miles 302.5 145.5 144.7 307.3 275.5 36.7
*Route707 was discontinued on July 26, 1981.
SYSTEM
TOTAL
428.5
488.4
2363.9
SYSTEM
707* TOTAL
3.0 233.4
4.0 250.7
8.5 1220.7
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