HomeMy WebLinkAboutAgenda Statement 1982/01/26 Item 5COUNCIL AGENDA STATEMENT
Item 5 .
,~a ~~ Meeting Date 1-26-82
ITEM TIT E: Resolution Awarding Contracts for Vista Square Playground Equipment and
authorizing transfer of Funds to purchase said equipment.
SUBMITTE BY: Director of Parks & Recreation`s ,~ ~ (4/5ths Vote: Yes X No )
Purchasing Agent
Constru tion of Vista Square School Park was authorized in the FY 1979-80 Community
Develo nt Block Grant Budget. The development of the park was divided into two
phases:
1. Grading, Flatwork and Landscaping
2. Playground furnishings, purchase and installation
Phase I as been completed. The City's Purchasing Agent received bids at 3:00 p.m, in his
office November 26, 1981 for the purchase and installation of the playground equipment
and f 'shinas_
The foll ing four bidders submitted bids on the eleven (11) categories consisting of 19
pieces o playground equifxrent and furnishings:
Hanson Associates, Santa Ana, California
Cutchin Recreation, La Jolla, California
M K Construction, Orange, California
Walt Rankin & Associates, La Mesa, California
The Cit 's landscape architect has reviewed the bids and found the equipment sul~nitted by
two of e bidders does not meet the playground furnishings specifications. Accordingly,
he is r ammending that contracts for part of the equipment be awarded to M K Construction
and the emainder be awarded to Walt Rankin Associates.
Inflatio since the project was budgeted in 1978 has caused a shortage of approximately
$30,000 or the purchase of the playground furnishings. Council's authorization to trans-
fer $30, 00 to Account 634-6340-BG65 Vista Square Park in the following amounts is being
request frcan the respective Accounts:
$5,000 - 634-6340-BG95 (Local Option Fund)
$25,000 - 630 6300 BG16 (Local Option Fund)
It is
The Coun it award contracts for Playground equipment as outlined in the resolution to
M K Cons ction and Walt Rankin and Associates and authorize the transfer of funds in
the foll wing amounts to Account 634-6340 BG65 from Community Development Block Grant
Local Op ion Funds in Accounts 634-6340-BG95 - $5,000 and 630-6300-BG16 - $25,000.
Form A-11$ (Rev. 11/79)
Page Tcx~
Item 5
Meeting Date 01-26-82
DI
Con eptual plans for the Vista Square School Parks were formulated by City Schools and
Cit staffs in July 1977, and the project was authorized in the FY 1979-80 Community
Dev lo~ament Block Grant Budget. In an attempt to conserve funds, the park was designed
by e City's Landscape Architect who divided it into two construction phases:
a) Grading, Flatwr~rk and Landscaping
b) Playground Furnishings, Purchase and Installation
Co it awarded the grading, flatwork and Landscaping contract to Hacienda Landscape
C y. The Contractor has completed this construction.
The second phase is the purchase and installation of the Park furnishings. The Park
ishings specified for the park are unique items which were selected by the Vista
Squ e Neighborhood Committee.
P of the items specified are manufactured only by Miracle Jamison Company while the
r fining items are produced exclusively by Game Time, Inc. However, bids were requested
fr park equignent suppliers in accordance with Section 1009 of the City Charter with
the roviso that the individual items be the same or equivelent to the equignent
ified in the plan by the Vista Square Neighborhood Committee. Upon receipt of the
bid the City's Landscape Architect evaluated the equipment and determined that the
equ' ent proposed by Hanson Associates and Cutchin Recreation, while being lower in
pri than similar equignent bid by M K Construction and Walt Rankin Associates, was not
equ' elent in function or quality to the equipment specified in the Park plan. Accord-
ing he is recdunending rejection of the Hanson Associates and Cutchin Recreation
bid and recca~iending award of contract for the purchase and installation of the follow-
ing 'pment to M K Construction and Walt Rankin and Associates:
M K C O N S T R U C T O R S
ITEM
1 Gametime Pipe Climber
1 Gametime Trapeze
1 Gametime Climber
1 Gametime Tire Raft
1 Gametime Wood Climber
1 Gametime Wood & Pipe
Climber
~~5~
* Includes Tax
INSTALLATION GRAND
ITEM COST COST TOTAL TOTALS
$ 457.92 $ 285.00 $ 742.92
759.56 295.00 1,054.56
3,989.84 1,465.00 5,454.84
474.88 370.00 844.88
984.74 465.00 1,449.74
408.10 255.00 663.10
*$ 7,075.04 $3,135.00 $10,210.04
Quantity Disc. 380.00
TOTAL M K BYD $9,830
Page Three
Item 5
Meeting Date 01-26-82
W A L T R A N K I N & A S S O C I A T E S
5
1
1
1
5
Playground Shelters
5 @ $1,921
Pipe Climber
Geoderic Climber
Exercise Course
Picnic Tables
5 @ $291.00
$ 9,605.00 $4,000.00 $13,605.00
275.00 150.00 425.00
909.00 400.00 1,309.00
4,022.00 2,000.00 6,022.00
1,455.00 100.00 1,555.00
$16,266.00 $6,650.00 $22,916.00
Tax 975.96
TOTAL RANKIN BID
TOTAL FURNISHINGS BID
$23,891.96
$33,721.96
FISCAL IMPACT
The fol]
for the
amounts have been budgeted in the Community Develognent Block Grant Budget
Square Park Project:
BUDGET
ACCOUNT NO. ~~~
633-6330-BG65 $ 110,000
634-6340-BG65 $ 20,000
TOTAL $130,000
EXPENDITURES
Plan Preparation $ 2,950
Grading,Paving &
Landscaping 117,900
Staff Services 4,920
$125,770
/075h BALANCE $ 4,230
PAGE FOUR
ITEM 5
MEETING DATE 01-26-82
FUND REQUIRII~IQVT
Budgeted Fund Balance 634 6340 BG65 $ 4,230
Required for Playground Equi~nent 33,730
EQUIPMENT ~~, $ 29,500
Contingencies 500
Proposed Fund Transfer $ 30,000
- ~1775~
Form No. F-229
12/73
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of Unappropriated Balance
I HEREBY CERTIFY that the money required for the
appropriation of funds for the purpose set forth in the attached
resolution is available in the Treasury, or is anticipated to
come into the Treasury, and is otherwise unappropriated.
Amount $ Fund
Purpose
Bidder
Director of Finance
The City of Chula Vista
Date
By
Certification of Unencumbered Balance
I HEREBY CERTIFY that the indebtedness and obligation
to be incurred by the contract or agreement authorized by the
attached resolution can be incurred without the violation of any
of the provisions of the Charter of the City of Chula Vista, or
the Constitution or the laws of the State of California, that
sufficient monies have been appropriated for the purpose of said
contract, that sufficient monies to meet the obligations of the
contract are actually in the Treasury, or are anticipated to come
into the Treasury to the credit of the appropriation from which
the same are to be drawn, and that said monies now actually in
the Treasury, together with the monies anticipated to come into
the Treasury, to the credit of said appropriation are otherwise
unencumbered.
Amount Not to Exceed $ 30,000.00
Director of Finance
The City of Chula Vista
Date 1-26-82 By
Fund 634 Dept./Activity Parks & Recreation 634-6340-BG65
Purpose __Vista Square Playground Equipment
Bidder M K Construction and Walt Rankin and Associates
Certificate No. 2r~
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