HomeMy WebLinkAboutAgenda Statement 1982/01/12 Item 8a, 8bCOUNCIL AGENDA STATEMENT
Item 8a, 8b
Meeting Date 1-12-82
ITEM TITLE: Resolution ~Q'~ Accepting public improvements,
Third Avenue - "G" Street to "K" Street
Resolution ~~~~~p Commending Daley Corporation
for the excel ent manner in which they have
performed in carrying out the contract
SUBMITTED BY: City Engineer (4/5ths Vote: Yes No x
Daley Corporation has completed the construction of public
improvements on Third Avenue between "G" Street and "K" Street.
The contract dated December 8, 1980 was awarded by Council
Resolution No. 10312. The City Council at their meeting of
September 19, 1981 requested that a resolution be brought back
commending Daley Corporation. It is my
RECOMMENDATION: That Council:
1. Adopt resolution accepting public improvements.
2. Commend Daley Corporation for the excellent manner in which
they have performed in carrying out the contract.
BOARD/COMMISSION RECOMMENDATION: Not applicable.
DISCUSSION:
A final inspection was made on December 24, 1981 and all work was
found to be in accordance with the plans and specifications and
to the satisfaction of the City Engineer.
Dewey McNeil, Construction Liaison Officer for the State of
California, Department of Transportation, has examined the
project and has recommended acceptance.
Daley Corporation in performance of the work, assigned highly
experienced supervisory personnel and furnished quality working
staff and sufficient equipment to expedite the project in the
most efficient manner. Their choice of subcontractors and the
close working harmony afforded by their personnel enhanced the
progress of the work. The close cooperation between Daley and
their subcontractors and City engineering contruction staff
resulted in effective and economical solutions to construction
problems. Daley's willingness to accept suggested changes in
w rking procedures saved many m
e rly completion of the project.
b the City and Daley Corporation
c ntrol kept citizen concerns to
i convenience to the public.
Page 2, Item 8a, 8b
Meeting Date 1-12=82
~nhours and contributed to the
The public relations extended
along with outstanding traffic
a minimum with no significant
I must be noted that the willingness and enthusiasm of City
e gineering construction staff, the overtime hours worked as well
a the responsiveness and full cooperation of the Caltrans
s pervisory and testing personnel, significantly contributed to
t e progress and harmony of the project. Another major factor in
t e progress was the scheduling and cooperation of the utility
co panies in the performance of their work.
A 1 parties involved in the project worked well and
pr fessionally together with a common goal causing the project to
b completed nearly one year ahead of schedule. Daley
Co rporation as well as the utility com panies and City engineering
co struction staff should be commen ded for a "job well done".
F SCAL IMPACT: The City will accept maintenance of the
im rovements .
FI}~IANCIAL STATEMENT:
Ci y Council
Or'ginal Con
Ch nge Order
Ch nge Order
Ch nge Order
Ch nge Order
Ch nge Order
Ch nge Order
Ch nge Order
Ch nge Order
Ch nge Order
Ch nge Order
a d asphalt
Ch nge Order
Ch nge Order
Ch nge Order
Ch nge Order
Ch nge Order
Ch nge Order
Authorized Expenditure
tract Amount
No. 1, Controller
No. 2, Res. 10482, Underground
No. 3, (County work not executed)
No. 4, Spec. change
No . 5, Sidewal k ramps
No. 6, Block wall
No. 7, Spec. change
No. 8, Res. 10541, Lighting
No. 9, Res. 10541, Railing
No. 10, Res. 10503, Spec. change
No. 11, New grate
No. 12, Res. 10659, Fog seal
No. 13, Res. 10659, Trees
No. 14, Parking posts
No. 15, Pave private driveway
No. 16, Spec. change
Or~ginal contract amount with change orders
Fi al construction cost
$1,820,940.00
1,667,805.05
4 54.10
3,000.00
0
0
84.00
995.00
0
954.50
1,698.00
-(8,454.93)
261.63
-(5,287.00)
-(5,774.00)
- (175.22 )
354.42
0
$1,655,914.55
1, 661, 174.16
~~i~~~~
Page 3, Item 8a, '8b
Meeting Date 1-12-82
TY
fi
e;
P~
pr
e overrun in construction cost was due to the difference in
zal quantity for asphalt concrete pavement which exceeded the
timated quantity by 778.47 tons or 11.8 pecent. Additional
vement was placed at intersections and behind sidewalks to
wide for transitions not figured into the bid quantities.
Th City entered into an agreem ent with the State for the payment
of funds through the State Local Agency Automated Pay (LAAP)
sy tem. This system is funded through FAU, State 169.1 and City
Gas Tax funds. It also provides for a reimbursement ratio for
co struction engineering costs. The disbursement of these funds
ha e not been finally determined at this time. Engineering is in
th process of obtaining this information and will forward for
Co ncil information when available. Following is an estimate of
th final fund disbursement:
Construction Funds Available:
FA f and s
St to 169.1 funds
Ga Tax funds
To al Construction funds available
Cor~stuction Cost
Fi al Construction
No -participating
Pa ticipating FAU
FA 86.09$ Ratio
Di ference
St to 169.1 funds
Pa ticipating Gas
No -participating
No -participating
Cost
(Ultra Pave Latex)
Tax funds (City)
(Ultra Pave Latex) (City)
(Utility Relocation) (City)
Total Gas Tax fund construction
Construction Engineering Funds Available
FAU fund s
169.1 funds
Gas tax funds
Tot~l construction engineering funds available
$1,562,104.00
190,759.00
106,735.00
$1,859,598.00
$1,661,174.16
-18,800.00
1,642,374.16
1, 413. 919.91
228,454.25
190,759.00
37,695.25
18,800.00
21,948.49
$ 78,443.74
$ 119,061.00
14, 541.00
3,000.00
$ 136,602.00
Page 4 , Item 8a.~ 8b
Meeting Date 1~ 12=g2
Ur
st
fi
ar
WE
St
til invoices are received from the State for testing and City
aff time and construction engineering costs are determined, the
nal construction engineering costs cannot be finalized. We
ticipate that this information will be determined in 4 to 5
eks depending on receipt of the computer printout from the
ate and City project account records.
W estimate that the total construction engineering costs will be
a proximately $75,000 which may be paid fully by FAU and 169.1
fu ds.
As uming that the engineering construction costs are not more
th n $75,000, FAU and 169.1 funds will fully pay these costs.
This leaves a balance of approximately $4,400.00 of 169.1
en ineering funds that may be trasferred to the construction
co is to further help defray Gas Tax expenditure.
Approximate Gas Tax Costs
De osit with State
Co struction Costs
Wa er Utility Relocation
Co struction engineering costs
Approximate balance subject to refund
DMI~: fpw/AP014
~
~
~ z ..
w.,__ . ..__ ._~~
.
... ,,;:~
is -. ~ ~ ~
R
/D 7~~'
$109,735.00
-(56,495.25)
- (21, 948.49)
0.00
$ 31,291.26
COUNCIL AGENDA STATEMENT
Item 8a, 8b
Meeting Date 1-12-82
I EM TITLE: Resolution /~T~~Accepting public improvements,
Third Avenue - "G" Street to "K" Street
Resolution ~p~~~ Commending Daley Corporation
for the excellent manner in which they have
performed in carrying out the contract
S EMITTED BY: City Engineer (4/5ths Vote: Yes No x
D ley Corporation has completed the construction of public
i provements on Third Avenue between "G" Street and "K" Street.
T e contract dated December 8, 1980 was awarded by Council
R solution No. 10312. The City Council at their meeting of
S ptember 19, 1981 requested that a resolution be brought back
c mm ending Daley Corporation. It is my
R COMMENDATION: That Council:
1. Adopt resolution accepting public improvements.
2. Commend Daley Corporation for the excellent manner in which
they have performed in carrying out the contract.
B RD/COMMISSION RECOMMENDATION: Not applicable.
DI CUSSION:
A final inspection was made on December 24, 1981 and all work was
found to be in accordance with the plans and specifications and
to the satisfaction of the City Engineer.
Dewey McNeil, Construction Liaison Officer for the State of
Ca ifornia, Department of Transportation, has examined the
pr ject and has recommended acceptance.
Da
ex'
st
mo
cl
pr.
the
re:
pry
ley Corporation in performance of the work, assigned highly
~erienced supervisory personnel and furnished quality working
off and sufficient equipment to expedite the project in the
st efficient manner. Their choice of subcontractors and the
>se working harmony afforded by their personnel enhanced the
sgress of the work. The close cooperation between Daley and
sir subcontractors and City engineering contruction staff
sulted in effective and economical solutions to construction
~blems. Daley's willingness to accept suggested changes in
~~/a~~6
Page 2, Item 8a, 8b
Meeting Date 1-1~2-82
orking procedures saved many manhours and contributed to the
Orly completion of the project. The public relations extended
~ the City and Daley Corporation along with outstanding traffic
antrol kept citizen concerns to a minimum with no significant
zconvenience to the public.
It must be noted that the willingness and enthusiasm of City
engineering construction staff, the overtime hours worked as well
as the responsiveness and full cooperation of the Caltrans
supervisory and testing personnel, significantly contributed to
t e progress and harmony of the project. Another major factor in
the progress was the scheduling and cooperation of the utility
c mpanies in the performance of their work.
11 parties involved in the project worked well and
rofessionally together with a common goal causing the project to
e completed nearly one year ahead of schedul e. Daley
~rporation as well as the utility companies and City engineering
anstruction staff should be commended for a "job well done".
FISCAL IMPACT: The City will accept maintenance of the
i provements.
IAL STATEMENT:
C 'ty Council Authorized Expenditure $1,820,940.00
0 iginal Contract Am ount 1,667,805.05
C ange Order No. 1, Controller 454.10
C ange Order No. 2, Res. 10482, Underground 3,000.00
C ange Order No. 3, ( County work not executed) 0
C hange Order No. 4, Spec. change 0
C ange Order No. 5, Sidewalk ramps 84.00
C ange Order No. 6, Block wall 995.00
C ange Order No. 7, Spec. Chang e 0
C ange Order No. 8, Res. 10541, Lighting 954.50
C ange Order Na. 9, Res. 10541, Railing 1,698.00
C ange Order No. 10, Res. 10603, Spec. change
nd asphalt -(8,454.93)
C ange Order No. 11, New grate 261.63
C ange Order No. 12, Res. 10659, Fog seal -(5,287.00)
C ange Order No. 13, Res. 10659, Trees -(5,774.00)
C ange Order No. 14, Parking posts -(175.22)
C ange Order No. 15, Pave private driveway 354.42
C ange Order No. 16, Spec. change 0
iginal contract amount with change orders $1,655,914.55
nal construction cost 1,661,174.16
=/D 75~~
Page 3, Item 8a, 8b
Meeting Date 1-1.2-82
T e overrun in construction cost was due to the difference in
f nal quantity for asphalt concrete pavement which exceeded the
e timated quantity by 778.47 tons or 11.8 pecent. Additional
p vement was placed at intersections and behind sidewalks to
p ovide for transitions not figured into the bid quantities.
T e City entered into an agreem ent with the State for the payment
o funds through the State Local Agency Automated Pay (LAAP)
s stem. This system is funded through FAU, State 169.1 and City
G s Tax funds. It also provides for a reimbursement ratio for
c nstruction engineering costs. The disbursement of these funds
h ve not been finally determined at this time. Engineering is in
t e process of obtaining this information and will forward for
C uncil information when available. Following is an estimate of
t e final fund disbursement:
C nstruction Funds Available:
F U funds $1, 562
104
00
S ate 169.1 funds ,
.
190
759
00
Ga s Tax funds ,
.
T
tal Construction
funds available 106,735.00
$1,859,598.00
C nstuction Cost
Fi nal Construction Cost $1,661,174.16
No n-participating (Ultra Pave Latex) -18 800.00
Pa rticipating FAU 1,642
374
16
FA
Di 86.09 a Ratio
fference ,
.
1, 413. 919.91
St
to 169.1 funds 228,454.25
Pa
ticipating Gas
Tax funds (City) 190,759.00
37
695
25
No -participating (Ultra Pave Latex) (City) ,
.
18
800.00
No -participating (Utility Relocation) (City) ,
21,948.49
To al Gas Tax fund construction $ 78,443.74
Co struction Engineering Funds Available
FA
16 funds
. 1 funds $ 119,061.00
Ga
tax funds 14, 541.00
3,000.00
To~al construction engineering funds available
$ 136,602.00
~~i~ ~~~
' Page 4, Item 8a, 8b
Meeting Date 1-1~-82
U til invoices are received from the State for testing and City
s aff time and construction engineering costs are determined, the
final construction engineering costs cannot be finalized. We
a ticipate that this information will be determined in 4 to 5
weeks depending on receipt of the computer printout from the
S ate and City project account records.
W estimate that the total construction engineering costs will be
a proximately $75,000 which may be paid fully by FAU and 169.1
f nd s .
A suming that the engineering construction costs are not more
t an $75,000, FAU and 169.1 funds will fully pay these costs.
T is leaves a balance of approximately $4,400.00 of 169.1
e gineering funds that may be trasferred to the construction
c sts to further help defray Gas Tax expenditure.
Approximate Gas Tax Costs
-~--r-r-
D posit with State
C nstruction Costs
W ter Utility Relocation
C nstruction engineering costs
Approximate balance subject to refund
f pw/AP014
$109,735.00
-(56,495.25)
- (21 , 948.49 )
0.00
$ 31,291.26
io ~~,~