HomeMy WebLinkAboutAgenda Statement 1979/04/10 Item 10CITY OF CHULA VISTA
COUNCIL AGENDA~STATEMENT
Item No. 10
For meeting of 4-10- 7 9
ITEM ~ITLE Resolution Approving Ninth Amendment to the Agreement
with the Montgomery Sanitation District
SUBMI TED BY City Engineer
ITEM XPLANATION (4/5TH'S VOTE REQUIRED YES x NO )
O February 13, 1964, the City entered into an agreement with the
M ntgomery Sanitation District (and others) to allow for joint use
o certain City and Sanitation District sewers.
A ong other things, that agreement provided for service charges to
b paid to the Agency through whose facilities sewage was transported
t the Metropolitan Sewerage System. The mutually applicable charge
w s intended to defray the Maintenance and Operation (M&O) expense
o flow discharged into the Metro system plus a proportionate share
o the M&O expense of the local collection system used on an inter-
a ency basis. Thus, the serving agency was to be reimbursed in full
f r expenditures made in behalf of the other, or served, agency.
T e service charge was initially established per the agreement in the
f rm of a fixed amount ($0.40 per equivalent dwelling unit per month).
A ter a period of several years that fixed amount, through inflation,
b came inadequate for the purposes for which it was intended and so
t e agreement was modified in February 1971 to increase the service
c arge to $0.70 per equivalent unit per month.
I the summer of 1976, it became apparent that a further adjustment
w s necessary. However, agency staffs were unable to reach accord for
a extended period as to what constituted an equitable payment. During
t at period still further adjustments became justified but were not
i plemented. Under the present terminology of the agreement it is
1'kely that the service charge will continue to periodically be in
n ed of adjustment through formal amendment of the agreement. This
H:fpw/KY 074 EXHIBITS (continued on supplemental page)
greement Resolution x Ordinance Plat Notification List
ther ENVIRONMENTAL DOCUMENT: Attached Submitted on
FINAN IAL IMPACT
T e City has continued to pay "current contract amount ($0.70/unit/month)
s nce District brought inequitable payment to light in June 1976. Based
o the methodologies set forth in the proposed agreement and actual
M tro M&O costs during the interim, the City will owe the District
a proximately $58,350 as of March 31, 1979. Actual future charges
a e not determinable at this time but should not be significantly
STAFF ECOMMENDATION (continued on supplemental page)
A prove resolution authorizing the Mayor to execute the Eighth Amendment
t the Agreement and appropriating $59,000 from the available balance
i the Sewer Service Revenue Fund.
BOARD/COMMISSION RECOMMENDATION
NXA
COUNCIL ACTION
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Item No. 10
For meeting of 4-10-79
Supplemental Page Two
n ed arises because of ever-changing M&O costs for the Metro and local
s wer systems. Such periodic formal amendments have proven to be
c stly and impractical in terms of staff time required.
D strict and Public Works staffs have prepared a modification to the
a reement which will tie the service charge directly to the actual
a nual M&O expense of the Metro system. Such a methodology will
a tomatically adjust the service charge upward (or downward) with
v riations in Metro system costs, and thereby eliminate future
a reement modifications made simply for the purpose of updating a
f xed amount service charge. The method proposed is far more precise
a d equitable than that provided in the current agreement. Further,
i will preclude lengthly negotiations as have recently occured, thereby
r sulting in reduced administrative costs.
T e total service charge under the new format is tied directly to
a tual Metro costs and includes a percentage (200) to defray local
c llection system M&O costs. Thus, the total annual service charge
i the Chula Vista/Montgomery Sanitation District agreement is
e pressed as being 120% of the Metropolitan Sewerage System's annual
o eration and maintenance cost per family unit (based on a flow of
2 5 gallons per day per family unit). Based on current Metro costs,
t e service charge for '78-'79 is $1.276 per month.
T e 20% surcharge was determined through joint research by City and
D strict staffs. There is wide variation in M&O costs relative to
s wage collection systems and so it is impractical to try to use actual
c st figures for agencies elsewhere in the State. Conversely,
t ere are many points of similarity between the District and City
s stems. Therefore, we confined our detailed investigations to those
t o systems, using costs for one as a check on the other.
various methods of computation included:
1.
2.
3
Determine average cost per equavalent dwelling unit (EDU) through.
use of total District expense and total EDU's served.
Determine cost per EDU on basis of cost to transport one million
gallons for one mile, and number of miles of the system used by
City.
Determine cost per EDU based on proportionate length of total
District system used by City residents.
W thin the limitations permitted by City methods of record keeping
( hich were sometimes inappropriate for the purpose) we calculated
s milar costs for the City system. Results of the joint study fell
i a range of 17o to 24~ relative to the surcharge to be added to
d rect Metro System expense. There was no single methodology which
w s considered generally superior to the others. Consequently, staffs
a reed that an "average" of the various results would be equitable
a d appropriate. That "average" surcharge to be applied is 200.
I further experience shows that percentage to be inappropriate, then
t e agreement makes provision for further modification.
I is appropriate and the amendment provides that back payment of the
d fference in contract charge and actual cost be made commencing with
t e first quarter following notification (June '76) to the City by the
D strict. Since each agency is served by the other the balance due
i calculated on the basis of the difference in number of equivalent
d elling units (EDU) served by each agency. The District accomodates
a larger number of Chula Vista EDU's than vice-versa, so Chula Vista
m kes payment to the District representative of that imbalance.
T e total amount due is approximately $58,350. Both the '77-'78 and
' 8-'79 budgets included provision for an increase in unit cost in
Item No. 10
For meeting of 4-10-79
Supplemental Page Three
a ticipation of a formal
i creases in Chula Vista
p ovide adequate revenue
M tro sewerage system.
F llowing action by the
m tted to the District's
S n Diego.
modification to the agreement. Recent
sewer service charges were fashioned to
to cover inflated costs related to the
~ity Council, the agreement will be trans-
Board of Directors and to the City of
F NANCIAL IMPACT (cont'd)
d fferent than if calculated by current methodology. Amendment will
r duce negotiations and formal actions required of participating
a encies.
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Office of
JENNI M. FULASZ, CITY CLERK
Date:
To.
-~
City o~ C~nu.Qa ~Uista
CALIFORNIA
Subject: ( ) Resolution No. ( ) Ordinance No.
You will find enclosed a certified copy of the City Council
document approved at the meeting of
/ /
i/vJ .Z.G('/
JENNIE M. FULASZ, C?~4C
City Clerk
Enclosures
( ) STAR N~U1S: P.~euse pub.P.ish ~Gws dacumewt an
aKd tend cvs a cagy fax aurc. Ondinance $aa .
( ) R~CORD~R: P2ea~e necand ~5ai.d dacumewt and ne~wcn ~it ~a us cLt yauti
eahe,%e~5~t canven,%ence.
276 Fourth Avenue, Chula Vista, CA 92010 (714)575-5041 CC-685 (Rev. ].0/77) ~
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Office of
M. FULASZ, CITY CLERK
Date:
To.
City o~ CInu.Qa ~-Vista
CALIFORNIA
Subject: ( ) Resolution No. ( ) Ordinance No.
You will find enclosed a certified copy of the City Council
document approved at the meeting of
~~~ /
JENNIE M. FULASZ , Cl~'IC
City Clerk
Enclosures
( ) STAR NEVIS: P.~ea~e ~ub.ei~h ~Gi,i~, dacumev~t an
and send ups a cagy fan aun Onc~.nance Baa .
( ) RECORDER: P~.ea~e necand ~cu.d dacument and netcvcn .it ~a cus a~ yacvc
ea~e~~ canvenience.
276 Fourth Avenue, Chula Vista, CA 92010 (714)575-5041 CC-685 (Rev. 1.0/77)
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Office of
JENNI M. FULASZ, CITY CLERK
Date:
To.
~~
City o~ Cfnu.Qa ~Uista
CALIFORNIA
Subject: ( ) Resolution No. ( ) Ordinance No.
You will find enclosed a certified copy of the City Council
document approved at the meeting of
~ /
JENNIE M. FULASZ , Cb4C
City Clerk
Enclosures
( ) STAR NFUIS: P~ecvse ~ub.ei~h ~h,i~, dacumev~t an
and tend u~5 a cagy fan awc Und.~.nance as .
( ) R~CORD~R: P.~ea~e necand ~5ai.d dacument anal netunn -c.t ~a ws a~ yautc
eatce~.e~z canven~.ence.
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276 Fourth Avenue, Chula Vista, CA 92010 (714)575-5041 CC-685 (Rev. 1.0/77)
Form No. F-229
12/73
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of Unappropriated Balance
225
Date 5/2/79 By
Certification of Unencumbered Balance
I HEREBY CERTIFY that the indebtedness and obligation
to be incurred by the contract or agreement authorized by the
attached resolution can be incurred without the violation of any
of the provisions of the Charter of the City of Chula Vista, or
the Constitution or the laws of the State of California, that
sufficient monies have been appropriated for the purpose of said
contract, that sufficient monies to meet the obligations of the
contract are actually in the Treasury, or are anticipated to come
into the Treasury to the credit of the appropriation from which
the same are to be drawn, and that said monies now actually in
the Treasury, together with the monies anticipated to come into
the Treasury, to the credit of said appropriation are otherwise
unencumbered.
Amount Not to Exceed $
Director of Finance
The City of Chula Vista
Date r
Fund _
Purpose
Bidder
By
Dept./Activity
Certificate No. 81
I HEREBY CERTIFY that the money required for the
appropriation of funds for the purpose set forth in the attached
resolution is available in the Treasury, or is anticipated to
come into the Treasury, and is otherwise unappropriated.
Amount S 31,000.00 Fund
Sewer Service Revenue
purpose 9th Amendment to Montgomery Sanitation District Agreement
Bidder N/A
2250 5203 !~ ~~ ~~
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Director of Finance
The City of Chula Vista
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