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HomeMy WebLinkAboutAgenda Statement 1979/03/13 Item 17a, bl,liY U~ CHULA V1SIA COUNCIL AGENDA STATEMENT Jtem No. 17a,b For meeting of 3-13-79 ITEM Tl SUBMI ITEM TLE Resolution 959- Amending the Fiscal 1978-79 budget and appropriating funds therefor Resolution 95,30 - Amending Resolution No. 9428 and No. 9429 regarding Executive Management Salary Bands and Executive and Middle Management Group membership respectively ED BY City Manager ~ ,PLANATION 4/5TH'S VOTE REQUIRED YES NO At th February 15, 1979 adjourned regular Council meeting, a recommended reorganization was ap roved, excepting the hiring of a Deputy City Manager over the Police, Fire, Librar and Parks and Recreation Departments. The need for this position is to be reeval ated during hearings on the Fiscal 1979-80 budget. Steps ave already been taken to implement the reorganization, e.g., my memo of March 1, 1979. However, Council action is necessary to authorize an amendment to the Fiscal 1978-79 budget and certain changes to relevant resolutions. The fi st resolution adds one Senior Administrative Analyst position to the Administra- tion D partment and allocates additional funds for Executive Management salary adjust- ments. As discussed before the Council previously, 2 Senior Administrative Analyst positi ns will be assigned to the Policy Analysis and Program Evaluation unit. One such p sition already. exists in the City Manager's office. The $6,273 sum provides for two mo the of .the new position's salary ($3,273) and $3,000 to permit salary adjustments for me tiers of the Executive Management Group pending an evaluation of new respon- sibili ies and performance. The se and ~eSolution concerns changes to Executive and Middle Management membership lists. Due to increased independent responsibilities, the City Engineer will be desig- nated s a Department Head and will be transferred from the Middle Management to the Executive group. In addition, the position will be placed in salary band E3 ($2,400/ $3,100 month). The new Director of Policy Analysis and Program Evaluation position will be mad part of the Executive Management group and placed in salary band E2 ($2,000/ $2,700-month). Existing salaries for incumbents already fall within the above ranges. Continued on page two reement Resolution, MM&Exec members herCalar" han~lc ENVIRONMENTAL EXHIBITS - Ordinance Plat DOCUMENT: Attached Notification List Submitted on FINANCIIAL IMPACT Approp fate $6,273 from the unallocated reserve of the general fund and distribute $3,273 to account 100-0210-5101 and $3,000 to account 100-0730-5101. STAFF F~ECOMMENDATION Adopt resolutions. BOARD/1 COUNCIL ISSION RECOMMENDATION A P P R O V E D ACTION Gi."~;;j ..., ......';:i1 li _4~ _~ Page two Item No. 17a,b For meeting of 3~-13-79 As an interim step, a position of Deputy City Manager will be added to the Executive Manage ent group and placed in salary band E3 ($2,400/$3,100 month). Until certain potential.. legal difficulties are resolved by the City Attorney, the existing Director of Public Works will perform in a dual capacity. There are numerous references to duties and responsibilities of the Director of Public Works in the City Code which may re uire amending ordinances. For yo~r information, class specification statements are attached on both changed and ne positions. ac ~/ ~ !74,b " CITY OF CHULA VISTA ~,~~~-',E~ Executive and Mi ddl a Management Group ~'~V, ,,.. Membership and Fringe Benefit Compensation I. ~ EXECUTIVE GROUP A. Membership City Attorney City Manager Assistant City Manager Assistant to the City Manager Chief of Police City Clerk City Engineer City Librarian Deputy City Manager Director of Building and Housing Director of Community Development Director of Finance Director of Parks and Recreation Director of Personnel Director of Planning Director of Policy Analysis and Program Evaluation Director of Public Works Fire Chief Purchasing Agent B. Fringe Benefits 1) All fringe benefits applicable to the full-time Unclassified Service shall apply except as modified below. 2) Deferred Compensation Plans - a. Employees in the Executive Group may participate in the Deferred Compensation Plan with Great 4lestern Savings and Loan Association as designated in Resolution No. 7641. b. Employees in the Executive Group may have the option of applying their normal contribution to the Public Employees' Retirement System as "deferred compensation" which is not subject to tax until withdrawal. Effective the pay period July 14, 1978 - July 27, 1978, said amount will be forwarded by the City to the Public Employees' Retirement System to be credited to the employees' individual account. Employees who select this plan are advised that there may be some question as to the practicability of such a plan and they could, as a result of an adverse I.R.S, or judicial ruling, be ineligible for such a plan and may have to pay taxes and penalties on amounts previously deferred. 3) Education Reimbursement - Executive positions may receive tuition and textbook refunds to a maximum of $200 per year for approved professional and technical courses. In addition, employees I 1978-79 ~~ Exec. and MM.- FY 78-79 (REV 3-13-79) in designated Executive Management Classifications will be eligible, with the approval of the appointing authority and the Director of Personnel, to reimbursement of up to a maximum of $50 for professional growth activities such as tuition reimbursement, books, workshops, seminars and conferences. 4) Group Health Insurance - The City assumes payment of the full cost of a basic and supplemental health insurance plan for both Executive employees and their dependents. If the City's established program is not desired, the same premium amount will be contributed to a Kaiser Foundation Health Plan as elected. 5) Life Insurance Plan - Executive positions shall receive supplemental individual life insurance policy coverage at a monthly premium rate of twenty-five dollars ($25) per position. 6) Long Term Disability Insurance - The City assumes payment of the full cost of long term disability insurance for Executive positions. 7) Physical Examination - Executive positions shall receive reimbursement to a total of $200 for a voluntary, biennial physical examination. 8) Sick Leave Reimbursement - Sick leave shall accrue and be reimbursed as designated in Civil Service Rule IX, Section 3. 9) Uacation - Executive positions shall earn a minimum of three (3) weeks vacation per year. Effective June 26, 1973, such positions shall be required to use all but one week (40 hours) of their annual earned vacation each year as determined b,y their employment anniversary date. The remaining one week carry-over may be accumulated to a maximum of six weeks (240 hours) for those incumbents earning three weeks annual vacation, and eight weeks (320 hours) for those earning four weeks annual vacation. Thereafter, nev,~ incumbents in these positions and those. current incumbents whose annual vacation increases from three weeks to four weeks will be limited to a maximum accumulation of six weeks (240 hours) regardless of their annual vacation earning rate. 1978-79 Exec. and MM - FY 7879 II. MIDDLE MANAGEMENT GROUP A. Membership Assistant City Attorney Assistant Director of Planning Battalion Chief (not eligible for benefit package) Building Maintenance Supervisor Chief Accountant • Chief Building Inspector _ -- Current-Planning Supervisor Deputy City Clerk Equipment ~•laintenance Superintendent Fire Marshal Park Maintenance Supervisor II Park Superintendent Personnel Assistant Police Captain Principal Administrative Analyst Principal Librarian Public Works Supervisor II Recreation Superintendent Senior Administrative Analyst Senior Civil Engineer Senior Personnel Analyst Senior Planner Senior Recreation Supervisor Street P~laintenance Superintendent Traffic Engineer Transit Coordinator B. Fringe Benefits 1) All fringe benefits applicable to the full-time Classified Service shall apply except as modified below. 2) Deferred Compensation Plans - a. Employees in the Middle Panagement Group may participate in the Deferred Compensation Plan with Great Western Savings and Loan Association as designated in Resolution No. 7641. b. Employees in the i•1iddle Management Group may have the option of applying their normal contribution to the Public Employees' Retirement System as "deferred compensation" which is not subject to tax until withdrawal. Effective the pay period July 14, 1978 - July 27, 1978, said amount will be forwarded by the City to the Public Employees' Retirement System to be credited to the employees' individual account. Employees who select this plan are advised that there may be some 1978-79 Exec, and MM - FY 78-79 (REV 3-13-79) J ~~ question as to the practicability of such a plan and they could, as a result of an adverse I.R.S. or judicial ruling, be ineligible for such a plan and may have to pay taxes and penalties on amounts previously deferred. 3) Education Reimbursement - Middle (Aanagement positions may receive tuition and textbook refunds to a maximum of $200 per year for approved professional and technical courses. In addition, employees in designated Middle Management Classifications will be eligible, with the approval of the appointing authority and the Director of Personnel, to reimbursement of up to a maximum of $50 for professional growth activities such as tuition reimbursement, books, workshops, seminars and conferences. 4) Group Health Insurance - The City assumes payment of the full cost of a basic and supplemental health insurance plan for Middle Management employees. In addition, 50% of the cost of the above plan shall be paid for their dependents. If the City's established program is not desired, the same premium amount will be contributed to a Kaiser Foundation Health Plan as elected. 5) Floating Holidays - Middle Management positions shall receive two (2) additional floating holidays which results in a total of six (6) regular holidays and seven (7) floating holidays. Time off shall be administered in accordance with Resolution No. 7073 except that the two (2) additional holidays will accrue each July first. 6) Life Insurance Plan - Middle Management positions shall receive supplemental individual life insurance policy coverage at a monthly premium rate of fifteen dollars ($15) per position. At the employee option, the premium amount may be used to defray the cost of Group Health Insurance. 7) Long Term Disability Insurance - The City assumes payment of the full cost of long term disability insurance for Middle ~~1anagement positions. 8) Physical Examination - Middle Management positions shall receive reimbursement to a total of $200 for a voluntary, biennial physical examination. 9) Sick Leave Reimbursement - Sick leave shall accrue and be reimbursed as designated in Civil Service Rule IX, Section 3. 1978-79 Exec, and MM - FY 78-79 ~~~ EXECUTIVE SALARY SCHEDULE Executive Salary Band E3 Minimum Limit Maximum Limit $2,400/month $3,100/month $28,800/year $37,200/year Assigned Positions: Chief of Police City Engineer Deputy City Manager Director of Planning Director of Public Works E2 $2,000/month $2,700/month $24,000/year $32,400/year Assigned Positions: Assistant to the City Manager Director of Building and Housing Director of Community Development Director of Finance Director of Parks and Recreation Director of Personnel Director of Policy Analysis. and Program Evaluation Fire Chief E1 $1,600/month $2,300/month $19,200/year $27,600/year Assigned Positions: City Librarian Purchasing Agent (REV 3-13-79) ~1 ~ CITY ~OF fHULA VISTA Class Specification 3/13/79 nq~ n r^ ' V L ASSISTANT CITY MANAGER (Unclassified) Defi ition Under general administrative direction, to assist the City Manager in the dire tion and coordination of managerial activities of assigned departments; to m intain liaison with Deputy City Managers; to facilitate effective and effi Tent operations throughout the total City organization through interdepart- ment 1 cooperation and resource pooling; to provide leadership in policy forma- tion and to act for the City Manager in his absence. Exam les of T ical Duties Confers with the City Manager and Council to determine basic goals; assists in f rmulation of policy recommendations; works with Deputy City Managers and depa tment heads, civic groups, and other governmental agencies to facilitate the solu ion of local and regional problems; (reviews and evaluates progress of new and existing work programs), changes in level of service to the community, and reo ganization of assigned departments; reviews budget requests for assigned dep rtments; reviews progress of departmental work programs; attends City Council and other public meetings to assist or represent the Manager; conducts studies as signed and makes reports containing findings and recommendations. Performs rel ted work as required Des rable Qualifications Pub res Exa pra gat pre per for raining and Experience - Any combination equivalent. to a college degree in is Administration or related field; a record of .high level, increasingly ~onsible managerial experience, or demonstrated ability in areas listed under iples of Typical Duties and Knowledges, Skills and Abilities. :nowledges, Skills and Abilities - Knowledge of public administration policies, :tices and procedures including budget and revenue management, ability to ier, interpret and analyze data; ability to conduct productive meetings and gent clear, concise written and oral reports; possession of advanced inter- ~onal relations skills and the personality, attitudes and temperament necessary effective communications at all organizational levels. ~~~ CITY'OF CHULA VJ,STA Class Specification ~ ~ ~ 3/13/79 CITY ENGINEER (Unclassified) Definition Under general administrative direction, to plan, organize .and direct the City's engineering program, to be responsible for contracts for public works cons ruction, to render technical advice to the City Council and Planning Com- miss'on on engineering matters, to act as Street Superintendent as required by Stat law. Examples of Typical Duties Plans, organizes and directs office and field engineering activities of surv ying, mapping, designing, drafting, right-of-way acquisition and inspection of surface and underground public works projects; supervises the inspection of contract construction projects and construction of public improvements in sub- divisions; directs the preparation of, and reviews plans, specifications, esti- mat s and contracts for public works projects; acts as advisor to the City Cou cil, other City officials and the public on engineering matters; provides dep rtment coordination with the City Manager, Deputy City P1anager, other depart- men s and other agencies on engineering matters; advises on the acceptance of bid received on public works projects; conducts studies and prepares reports rel ting to current and long-range engineering projects; prepares annual budget estimates for engineering activities; attends Council meetings, Planning Com- mis ion meetings and meetings of other groups; maintains official maps, and rec rds and files related to engineering; directs and supervises the work of the Engineering Divisions (Land~Development, Design and Construction, Traffic Eng neering, Advance Planning and Environment)~performs related work as required. Desirable Qualifications Training and Experience - Any combination equivalent to graduation from col ege with a major in civil engineering and five years of experience in civil eng neering work including two years in a responsible supervisory or administra- tiv capacity, or demonstrated ability in the areas listed as Examples of Typical Dut es and Knowledges, Skills, and Abilities. License - Possesion of a Certificate of Registration as a professional Civ'1 Engineer in the State of California. Knowledges, Skills, and Abilities - Knowledge of the principles and prac- tic s of civil engineering; knowledge of municipal public works administration, pla Wing and design; knowledge of the processing of right-of-way acquisitions; abi ity to organize and direct the work of professional and other personnel; abi ity to prepare and review the preparation of plans-and specifications for str ets, sanitary sewers, storm drains and other public works projects; admini- str tive ability; ability to prepare clear and comprehensive reports; ability to stablish and maintain effective relationships with other employees, outside age cies, and the public. CITE OF CHULA VISTA DEPUTY CITY MANAGER (Unclassified) Class Specification 3/13/79 De inition Un er general administrative direction, to assist the City Manager-and Assistant Ci y Manager in the direction and coordination of managerial activities of as igned departments; to facilitate effective and efficient operations through in erdepartmental cooperation and resource pooling; to provide leadership in po icy formation; to act for the City Manager and Assistant City Manager in th it absence. les of Tvpical Duties Co fers with the City Manager to determine basic goals; assists in formulation of City-wide policy recommendations; meets with department heads, civic groups, an other governmental agencies to facilitate the solution of local and regional pr blems; reviews and evaluates proposed new work programs, changes in level of se vice to the community, and reorganization of assigned departments; reviews bu get requests for assigned departments; reviews progress of departmental work pr grams; attends City Council and other public meetings to assist or represent th Manager and Assistant City Manager; conducts studies as assigned and makes re orts containing findings and recommendations. Desirable Qualifications Trainingand Experience - Any combination equivalent to possession of a co lege degree in Public Administration, or related field; a record of high le el, increasingly responsible managerial experience, or demonstrated abilities in areas listed under Examples of Typical Duties, and. Knowledges, Skills, and Abilities. Knowledges, Skills and Abilities - Knowledge of public administration po icies, practices and procedures including budget and revenue management; ability to gather, interpret and analyze data; ability to conduct productive me tings and present clear, concise written and oral reports; possession of ad anced interpersonal relations skills and the, personality, attitudes and to perament necessary for effective communication at all organizational levels. CITY ~F CfiU'LA VISTA Class Specification 3/13/79 DIRECTOR OF POLICY ANALYSIS AND PROGRAM EVALUATION (Unclassified) Definition nder general administrative direction, to plan, organize and direct a City- wide esearch and investigation effort dealing with policy formulation, planning, budge ing, organizational efficiency, grants management, intergovernmental liais n and citizens assistance. Examples of Typical Duties onducts and coordinates analyses of public service levels and alternative deliv ry systems; determines the economic feasibility of proposed projects and progr ms; assists in forecasting long-term revenues and expenditures; supervises the a alysis of departmental budget requests; evaluates the applicability of various budge ing techniques including line-item, zero-base, performance and program appro chest responds to requests for information from the City Manager and City Counc'1 during their reviews of the Annual Budget; develops improved, computerized budge management systems; monitors the execution of adopted spending plans; directs studi s of program operations including evaluations of organization, space alloca- tion, workload, staffing levels, methods and procedures; establishes performance measu ements involving work standards and reporting systems; improves administrative syste s incorporating records, forms, manuals, electronic data processing and manag ment information; writes requests for proposals, participates in consultant selec ion, and monitors work progress on special projects requiring outside assis- tance serves as a spokesperson for the City in negotiations with employee associa- tions assists with preparation of management proposals and analyzes employee asso- ciati n demands, investigates funding source options; initiates/coordinates grant- in-ai applications; reviews and analyzes State and Federal laws, regulations and guide fines; forwards position recommendations on pending legislation; contacts other governmental levels as required; monitors interagency projects; facilitates the resol tion of citizen complaints; assesses public opinion via surveys and other resea ch methods; works with special interest groups and advisory boards and commi sions; prepares a variety of special reports and correspondence; performs other duties as required. Desirable Qualifications raining and Experience - Any combination equivalent to graduation from colle e with specialization in public administration, business administration, econo ics or related field and five years of progressively responsible administra- tive nalysis work, or demonstrated ability in areas listed under Examples of Typic 1 Duties, and Knowledges, Skills, and Abilities. Knowled es, Skills, and Abilities - Knowledge of public administration policies, prac ices and procedures including financial management and performance auditing; ability to gather, interpret and analyze data; skill in oral and written expression, and ability to apply research and reporting techniques; ability to plan, organize and direct the work of professional staff of varying disciplines; possession of advanced interpersonal skills and the personality, attitudes and temperament necessary for effective communication with other officials, subordinates and the public. - • Form No . CA' 10 2 ~. ~ `, 7-65 ~~~! CERTIFICATE OF CITY FINANCE OFFICER ~._._.-- Certification of Unappropriated Balance I HEREBY CERTIFY that the money required for the appropriation of funds for the purpose set forth in the attached resolution is available in the Treasury, or is anticipated to come into the Treasury, and is otherwise unappropriated. Amount $ 6,273.00 Fund General Purpose Amending 1978-79 Budget Bidder N/A 100 0210 101 $3,273 100 0730 101 $3,000 Date Finance Officer The City of Chula Vista 3/13/79 By Certification of Unencumbered Balance I HEREBY CERTIFY that the indebtedness and oblig- ation to be incurred. by the contract or agreement author- ized by the attached resolution can be incurred without the violation of any of the provisions of the Charter of the City of_ Chula Vista, or the Constitution or the laws of the State of California, that sufficient monies have been appropriated for the purpose of said contract, that sufficient monies to meet the obligations of the contract are actually in the Treasury, or are anticipated to come into the Treasury to the credit of the appropriation from which the same are to be drawn, and that said monies now actually in the Treasury, together with the monies antic- ipated to come into the Treasury, to the credit of said appropriation are otherwise unencumbered. Amount Not to Exceed $ r'inance Utticer The City of Chula Vista Date Fund Purpose I Bidder By Dept./Activity Certificate No. 67