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Home My WebLink About2010/12/07 Item 9 CITY COUNCIL AGENDA STATEMENT ......, ,\If... .::s- ~ CITY OF .~ (HULA VISTA 12/07/10, Item-9- SUBMITTED BY: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING THE FINAL REPORT OF EXPENDITURES FOR THE "EMERGENCY STORM DRAIN REPAIRS AT HELIX AVENUE, EL CAPITAN DRIVE, AND EAST EMERSON STREET (DRI80B-C-E)" AND RATIFYING THE ACTIONS OF THE CITY MANAGER AND DIRECTOR OF PUBLIC WORKS FOR MAKING AND EXECUTING A CONTRACT FOR SAID EMERGENCY REPAIR WITH WEST- TECH CONTRACTING, INe. ~ DIRECTOR OF PUBLIC WORKS ' &\ ASSISTANT DIRECTOR OF ENG 1 ER~ r:- CITY MANAGER 6c--SI ASSIST ANT CITY MANAGER "';>) 4/STHS VOTE: YES ~ NO 0 ITEM TITLE: REVIEWED BY: SUlYIiYIARY In accordance with the emergency provisions of Section 1009 of the City Charter, City staff contracted the services of West-Tech Contracting, Inc. (General Engineering Contractor License No. 639767) for the repair of three storm drain facilities located at 882 Helix Avenue, 106 El Capitan Drive, and 1188 Neptune Drive. The repair was completed on February 26,2010. An fnfonnationalltem was submitted on April 21, 2009 (Attachment 1) with the plan to report back to City Council after the full cost of the project was identified. This report represents the total expendItures for the repair. ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project falls under the statutory exemption pursuant for Emergency Projects in accordance with Section 15269 of the State CEQA Guidelines. Thus, no further environmental review is necessary. RECOMMENDATION Council adopt the resolution. BOARDS/COMMISSION RECOMMENDATION Not applicable. 9-1 12/07/10, Item~ Page 2 of 3 DISCUSSION fn February and March 2009, corrugated metal pipe (CMF) storm drain failures were discovered at three locations in close proximity to residenl1al structures in the City of Chula Vista. These failures occurred at: (1) 882 Helix Avenue, (2) 106 EI Capitan Drive, and (3) 1188 Neptune Drive. Each of these CMP failures, if not repaired, posed imminent threats to public safety and private property such as slope erosion and sinkholes. All of these emergency repairs needed to be undertaken to protect life and property and were funded using Transnet Funds. During regular storm drain maintenance, City crews discovered the failures. City crews immediately televised the storm drain lines and City staff concluded that the pipes were severely damaged and simply lining these would be inadequate as a repair strategy. The Director of Public Works and the City Manager agreed with the recommendation of staff on the necessity to proceed with the emergency repairs. In accordance with City Charter Section 1009 and based upon the urgent necessity for the preservation of life, health and property, City staff contracted the services of West-Tech Contracting, Inc. to repair storm drain facilities for all of the three locations. The approval of the resolution will accept the final report of expenditures in the amount of $334,219.63 for the "Emergency Storm Drain Repairs at Helix Avenue, El Capitan Drive, and East Emerson Street (DRI80B-C-E)" and ratify the actions of the City Manager and Director of Public Works making and executing a contract for emergency repairs with West-Tech Contracting, Inc. A breakdown of the total costs is provided under Fiscal Impact. Contractor Selection Process Staff prepareu and solicited three infonnal bids from qualified contractors that had previously worked for the City of Chula Vista. On September 21, 2009 the City received three proposals. The Contractors were ranked as follows: Contractor Proposal Amount Contractor Ranking West-Tech Contracting, Inc. $168,147.47 First Negotiation Preference TC Constmction Co., Inc. $213,382.50 Second Negotiation Preference Cass Constmction CO., Inc. $229,865.00 Third Negotiation Preference DECISION MAKER CONFLICT StatIhas reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the property, which are the subject action. CURRENT FISCAL IMPACT There is no impact to the General Fund as there are sufficient TransNet funds in the existing CIP DR180 (approved by City Council under the FY 2009-10 Capital Improvement Program) necessary to fund the project. A breakdown of the project costs is as follows: 9-2 12/07/10, ltem~ Page 3 of 3 FUNDS REQUIRED FOR EMERGENCY REPAIR A. West-Tech Contracting, lnc. (Final cost, including quantity $169,537.63 adjustments) B. Construction Inspection Statl Cost $19,959.76 C. Design, Survey, Right-of-way, & Environmental Stan-Cost $144,722.24 TOTAL FUNDS REQUIRED $334,219.63 ONGOING FISCAL IMPACT The improvement will require only routine City maintenance. ATTACHMENTS 1. Council Information Item Prepared by. Boushra Salem, Senior Civil Engineer, Department of Public rVorks-Engmeering J:\Engineel \AGENDA\CAS:"'nlO\lO-19-10\DR180B~C-E Emergency SD Repairs.doc 9-3 ATTACHMENT I ~N?- ~ ~~ - - MEMO CITY OF (HULA VISTA Department of Public Works DATE: April 21, 2009 VIA: The Honorable Mayor and City Council Jim Sandoval, City Manager H- Scott Tulloch, Assistant City Lnager 71 TO: FROM: R. A. Hopkins, Director of Public Works SUBJECT: Emergency Storm Drain Repairs at: (1) Helix Avenue, (2) El Capitan Drive, (3) Neptune Drive, and (4) Grand Teton Drive In Febmary and March 2009, cormgated metal pipe (CMF) storm drain failures were discovered at three locations in close proximity to residential stmctures in the City of Chula Vista. These failures occurred at (1) 882 Helix Avenue, (2) 106 El Capitan Drive, and (3) 1188 Neptune Drive. Each of these CMF failures, if not repaired, poses an imminent threat to public safety and private property. In addition, staff was made aware of a 7-ft by 7-ft by 10-ft deep sinkhole on Thursday, February 19, 2009 that had developed at 1526 Grand Teton Court, as reported in a Febmary 23, 2009 Information Item to City Council, due to the displacement of concrete storm drain pipe segments. All of these emergency repairs must be undertaken to protect life and property and are being funded using General Fund Reserves. Due to heightened awareness of significant cOffilgated metal pipe (CMF) failures throughout San Diego County in 2004 and 2005, on March 22, 2005, the City contracted with Hirsch & Company Consulting Engineers to evaluate the existing condition of the approximately 88,000 lineal feet of cormgated metal pipe (CMP) storm drain within the city limits. In November 2005, Hirsch & Company delivered a prioritized CMF repair report listing all inspected CMPs, with the associated recommended priority and recommended timing for the rehabilitation of each pipe segment. Due to the conditions of the inspected pipes and the projected rates of deterioration of these pipes, the consultant recommended that all pipes be replaced or structurally lined within one to five years of the report's submittal. The November 2005 Hirsch report prioritizeu all CMP repair work as followed: Priority Time Repair Needed (Year) Lineal Feet 0 f CMP I Immediately (2005) 2,282 ft 2 Within one year (2006) 2l,858ft 3 Within three years (2008) 9,698 ft 4 Within five years (7010) 2,437 ft 9-4 The Honorable Mayor and City Council April 21, 2009 Page 2 Much of the approximately 2,282 lineal feet of existing CMP identified as "Priority 1" has been rehabilitated, largely due to funding provided to the City through the Federal Department of Housing and Urban Development. However, none of the CMP under Priorities 2, 3 and 4, totaling approximately 33,993 lineal feet, has been addressed, due to budget constraints and the lack of dedicated funding for CMP rehabilitation and drainage projects. As a result, CMPs in Priorities 2, 3, and 4 are currently rehabilitated on an emergency basis only as failures occur, which is costly and inefficient compared to performing rehabilitation on a prescribed priority schedule. Further, without a dedicated funding source to rehabilitate these pipes and with the passage of time, the rates of deterioration and failure will increase into the foreseeable future. Each of the current storm drain repairs are being performed on an emergency basis in accordance with provisions in Section 1009 of the City Charter. Public Works staff has taken precautionary measures where deemed necessary to provide protection and safety in the interim, until permanent repairs may be implemented. An emergency contract has been let to Cass Constmction Company for the repair of the concrete storm drain system and embankment at 1526 Grand Teton Court. This work is currently underway. FISCAL IMPACT There are no direct or dedicated funding sources for the maintenance and repair of storm drain facilities; therefore, General Fund Reserves are used to fund this type of work, but only on an emergency basis. Staff will return with an item on May 12 for appropriation of funds. Emergency repair costs will be presented to City Council upon completion of emergency work. PRELIMINARY ESTIMATES OF FUNDS REQUIRED FOR CONSTRUCTION A. Contract Amount (Helix Avenue) $194,000 B. Contract Amount (El Capitan Drive) $217,000 C. Contract Amount (Neptune Drive) $346,000 D. Contract Amount (Grand Teton Court) $200,000 TOTAL PRELIMINARY ESTIMATE OF FUNDS REQUIRED FOR $957,000 CONSTRUCTION A TT ACHMENTS 1. Plat of Emergency Storm Drain Repairs at Helix Avenue 2. Plat of Emergency Storm Drain Repairs at EI Capitan Drive 3. Plat of Emergency Storm Drain Repairs at Neptune Drive 4. Plat of Emergency Storm Drain Repairs at Grand Teton Court M:\Engineer\AGENDA \CAS2009\04-21-09\lnfo item-Emergency storm drain repairs.doc 9-5 Attachment 1 - Plat of Emcrgencv Storm Drain Repairs at Helix Avenue co I 0'> Attachment 2 - l)lat of Emcrgency Storm Drain Rcpairs at EI Capitan Drivc w I ...... ,:.. Attachment 3 - Plat of Emergency Storm Drain Repairs at Neptune Drive <IJ I co '1;;:,,:,": ",,")',-.. A~;, . :.-~.. {'\ : ;' ."J,' 01" ~\ ' ':.,' ,-, \\11, ',\', " . :~\ ""', " ~ :',:.' ',I, .. ~' ,,",", ,... """;,,t- "t. -\', ~J\:;~<'" '\.;; . .. ' ,., ~ ,,>~::'~,-.t'.~~:>.\, " ,', .' ..r"~ \'i~'r , \,; -", ',' ~,!"; ;i~,~ , ", " " " :1,;. '';:::1(,,: ..... ... ::: c U ::: c ..... OJ E- "0 ::: '" ... \j '" ... .- '" ';:: .. i~ ' OJ ~ .:: E Q ", E ... c ..... C/J OJ ::: OJ ... OJ E ~ ""' c ..... ~ !l.. "" ..... ::: u - ::: -= u '" ..... ..... ~ 9-9 RESOLUTION NO. 2010- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING THE FINAL REPORT OF EXPENDITURES FOR THE "EMERGENCY STORt\;[ DRAIN REPAIRS AT HELIX AVENUE, EL CAPITAN DRIVE, AND EAST EMERSON STREET (DRI80B-C- E)" AND RATIFYING THE ACTIONS OF THE CITY MANAGER AND DIRECTOR OF PUBLIC WORKS FOR MAKING AND EXECUTING A CONTRACT FOR SAID EMERGENCY REPAIR WITH WEST-TECH CONTRACTING, INC. WHEREAS, in February anu March 2009, corrugated metal pipe (CMPl storm drain failures were discovered at three locations in close proximity to residential structures; and WHEREAS, these failures occurred at: (1) 882 Helix Avenue, (2) 106 EI Capitan Drive, and (3) 1188 Neptune Drive; and WHEREAS, each of these CMP failures, if not repaired, posed imminent threats to public safety and private property such as slope erosion and sinlcholes. All of these emergency repairs needed to be undertaken to protect life and property; and WHEREAS, in accordance with City Charter Section 1009 and based upon the urgent necessity for the preservation of life, health and property, City staff contracted the services of West-Tech Contracting, Inc. to repair storm drain facilities for all of the three locations; and WHEREAS, the repairs were completed on February 26, 2010. An Informational Item was submitted on April 21, 2009 (Attachment 1) with the plan to report back to City Council after the full cost of the project was identified NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Chula Vista does hereby accept the final report of expenditures for the "Emergency Storm Drain Repairs at Helix Avenue, El Capitan Drive, and East Emerson Street (DRI80B-C-E)" and ratify the actions of the City Manager and Director of Public Works for making and executing a contract for said emergency repairs WI1j West-Tech Contractmg, Inc. -7 j . '/I Presented by / / f ( __./. t/V Richard A. Hopkins Director of Public Works 9-10