HomeMy WebLinkAboutAgenda Statement 1979/12/18 Item 19CITY OF CHULA VISTA
COUNCIL AGEiVDA STATEMEiVT Item No. 1~9
For meeting of 12/18/79
ITEM TII LE Resolution ~Id~ Acce tin Bids, Awardin o
P 9 g C ntract, and
Appropriating Funds for the r~laintenance of Landscaping
on Third Avenue Between "E" and "F" Streets
SUBMITT D BY City Engineer ~'~'~~~
ITEM EX LANATION (4/5TH'S VOTE REQUIRED YES NO )
On November .13, 1979, the City Council accepted the
landscape improvements installed under the contract Eor the
Third Avenue street improvements between 01 E" and "F"
Streets. Acceptance of t'nese improvements activated the
contractor's landscape maintenance period which will be in
effect until about January 1, 1980. To ensure proper.
maintenance of the landscape improvements through the
remainder of the fiscal year, the City's Landscape Architect
prepared specifications for. a maintenance contract.
Accordingly, at ?_:0~ p.m, on December 1.2, 1979, in
Conference Room ~ of the Public Services Building, the City
Engineer received sealed bids for the Landscape Maintenance
on Third Avenue "E" to "F" Streets, City of Chula Vista,
California.
The scope of the maintenance agreement includes the
maintenance of landscaping material, irrigation system
repair, maintenance of t~1e street furniture, and removal of
bottles, cans, paper, etc, on Third Avenue between"E" and
"F" Streets from January 1, 1980, through June 30, 1980.
DCB:nr/AN-003 (Continued on supplemental page)
EXNIBITS
Ag Bement Resolution x Ordinance Plat Notification List
Oti~er ENVIRONMENTAL DOCUMENT: Attached Submitted on
FINANCIAIL IMPACT
I! Please see supplemental page two.
j
STAFF RECOMMENDATION
1.'~i To appropriate and authorize the expenditure of $5,000 loaned
by the Redevelopment Agency Resolution 219 dated December 6,
1979, to the City's general fund to Account 600-6000-RA-O1,
"Town Centre Landscape Maintenance." Return the remainder of
the $15,000 to the Redevelopment Agency.
BOARD/C0~IMISSIOf~RECOMMENDATIONward contract to Mazon Landscape Co. in the
amount of $3,800.
COUNCIL I~CTION
~~a2
f i DY
~.. ._v
..._.._.. ~.v__.._._ , __... _... ~ ._......_....._ ,.w~.~
Form A-113 (Rev. 5/77)
Agenda Item No. ~9
For Meeting of 12/18/79
Supplemental Page Two
Bids were received from four contractors as follows:
Mazon Landscape Co. 5 3,800
Hacienda Landscape Co. 5,100
Environmental Care, Inc. 7,055
Clifford E. Heffler, Contractor 10,635
The low bid submitted by Mazon Landscape Co. is below the
Engineer's estimate of 58,000 by $~'r,200. We have reviewed
the low bid and find it to be acceptable.
The Community Development staff is currently investigating
various methods of financing for a long term landscape
maintenance and operation program for the Town Centre area.
Currently, an assessment district authorized under the
Lighting and Landscape Act of 19?2 is being studied. A
decision on the financing wilt be reached prior to the end
of this fiscal year and an agreement for landscape
maintenance will be entered into concurrent with the
beginning of fiscal year ~i0 81.
FINANCIAL IMPACT:
At the meeting of_ December ~, 1979, the Redevelopment Agency
authorized the loan of up to $t5,000 of Bayfront/ Town Centre
Redevelopment Project funds to the City for landscape
maintenance on Third Avenue. These funds are to be repaid
by revenues generated by a permanent financing plan being
developed by Community Development Department staff.
Although the landscape maintenance contract is for 53,800, I
am requesting that Council appropriate an additional 51200
for contingencies as the contract does not provide for
contractor fiscal accountability in the replacement of
vandalized plants. This fig ure seems to be in excess of
what may be required, however, we have no experience in this
location for a basis. Any of the funds not used will be
returned to the Redevelopment Agency. The amount to be
appropriated is as follows:
Contract Amount 53,800
Conting encies 1,200
TOTAL 5,000
a~°2
Form No. F-229
12/73
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of Unappropriated Balance
I HEREBY CERTIFY that the money required for the
appropriation of funds for the purpose set forth in the attached
resolution is available in the Treasury, or is anticipated to
come into the Treasury, and is otherwise unappropriated.
Amount S 5,000.00
Fund General
Purpose Landscape Maintenance Contract Third Avenue Between E and F
Bidder Maxon Landscape Co.
600 6000
O1
Date 12/14/79
,,
- c
Director of Finance
The City of Chula Vista
By
Certification of Unencumbered Balance
I HEREBY CERTIFY that the indebtedness and obligation
to be incurred by the contract or agreement authorized by the
attached resolution can be incurred without the violation of any
of the provisions of the Charter of the City of Chula Vista, or
the Constitution or the laws of the State of California, that
sufficient monies have been appropriated for the purpose of said
contract, that sufficient monies to meet the obligations of the
contract are actually in the Treasury, or are anticipated to come
into the Treasury to the credit of the appropriation from which
the same are to be drawn, and that said monies now actually in
the Treasury, together with the monies anticipated to come into
the Treasury, to the credit of said appropriation are otherwise
unencumbered.
600 6000
Amount Not to Exceed S 5,000.00
Ol ~ / `~
Director of Finance
The City of Chula Vista
Date 12/14/79 By
Fund CIP Dept./Activity CIP
Purpose Landscape Maintenance Contract - Third Avenue from E to F
Bidder Marton Landscape Co.
Certificate No. 49
~UZ