HomeMy WebLinkAboutAgenda Statement 1980/01/15 Item 08CITY OF CHULA VISTA
COUNCIL AGENDA STATEMENT
Item ~No. $
For meeting of 1/15/80
ITEM TITLE Resolution ~9"77Appropriating Additional Funds for Main
Street--Otay Valley Road Widening Project, GT-52
SUBMITTED BY City Engineer ~~~.~p~
ITEM EXPLANATION
(4/5TH'S VOTE REQUIRED YES x NO )
On February 17, 1975, the City Council by Resolution No.
80.50 approved an agreement between the City and the County
of San Diego f_or participating in the cost of widening Main
Street-Otay Valley Road from Fresno Avenue easterly to the
Interstate 805 freeway.
In accordance with paragraph 7 of the agreement, the City is
financially responsible for 25~ of the difference between
the total construction cost and the total of all State and
Federal project financial assistance. By paragraph 2h, the
City is also financially responsible for 25~ of the
engineering costs. The agreement further stipulates that
final payment is due and payable upon receipt of a bill from
the County.
The City has received a final billing from the County f_or
its share of the project in the amount of $5h,240.47. The
City's total share of the cost of the project is
$172 „ 075.72. (The City made an initial payment of
$105,835.25 on June 10, 1977 at the time the contract was
awarded. )
KJG•fpw/AX027 ~`~~~TTTT^ (continued on supplemental page)
t1~h 1IS 1 I J
Agreement Resolution x Ordinance Plat x Notification List
Other ENVIRONMENTAL DOCUMENT: Attached Submitted on
FINANCIAL IMPACT
City will assume maintenance for those portions of Main
Street-Otay Valley Road within the City.
STAFF RECOMMENDATION
See supplemental page 3.
BOARD/COMMISSION RECOMMENDATION
COUNCIL ACTION ~~,Z,~.-1i~~~
___ G~l~--------~-~----,--_--
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F o rm A-113 (Rev. 5/77)
Item No. 8
For meeting of 1-15-30
Supplemental Page 2
In fiscal year t974-79, $85,215 was budgeted to cover the
City's final cost for the project. In March of 1979, while
staff was preparing the Capital Improvement Program for
fiscal year 1979--80, an estimate was received from the
County that the City's final payment would be $57,000.
Based upon this information, the budgeted funds f_or this
project were cut to 550,000.
It was not until receipt of final billing from the County
that staff was aware that the City's cost would exceed the
funds budgeted for the project. The final billing exceeds
the funds budgeted by $5,2Q:0.47. I am requesting that the
City Council appropriate and authorize this additional
expenditure. There are funds available in the
unappropriated balance of 210` Gas Tax funds.
Included in the contract cost is the cost of constructing
street improvements adjacent to Rancho Rios Subdivision.
These improvements were deferred under an amendment to the
subdivision improvement agreement approved by City Council
Resolution No. 7037 on October 9, .1973. The developer is
responsible for paying the cost of these improvements and
has posted a passbook savings account with the City in the
amount of $7,250 to guarantee the installation of the
improvements .
The developerhas been billed by the City in the amount of
$27,250, the cost of the improvements. Upon receipt of_
payment from the developer, the passbook will be released
and the funds paid will be deposited in the Gas Tax fund.
A transparency is available for Council viewing.
~qz Y
Item No. 8
For Meeting of 1-15-80
Supplemental Page 3
FINANCIAL STATEMENT
Net Total Project Cost $1,423,802.86
Less Funding Sources 735,500.00
Net Total Construction Cost $ 688,302.86
City of Chula Vista Share 25% $ 172,075.71
(Construction & Engineering)
Less Previous Payment 6-10-77 $ 105,835.25
Balance Due $ 66,240.47
Funds Budgeted in Project GT-52 $ 60,000.00
Main Street-Otay Valley Road
Request Appropriation from $ 6,240.47
Unappropriated Balance 2106
Gas Tax Funds
STAFF RECOMMENDATION
1. City Council appropriate the sum of $6,240.47 from
the unappropriated balance 2106 Gas Tax funds and
transfer to project account 250-2501-GT52, Main
Street-Otay Valley Road widening.
2. City Council authorize expenditure of $66,240.47
from project GT-52, Main Street-•Otay Valley Road.
2 ~`
~~
Form No. F-229
12/73
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of Unappropriated Balance
I HEREBY CERTIFY that the money required for the
appropriation of funds for the purpose set forth in the attached
resolution is available in the Treasury, or is anticipated to
come into the Treasury, and is otherwise unappropriated.
Amount S 6,240.47 Fund Gas Tax 2106
Purpose Main Street Otay Valley Road Widening Project
Bidder N/A
250 2501 GT 52 ~ ~~ ,~ .._,
J Director of Finance
The City of Chula Vista
Date 1/7/80 By
Certification of Unencumbered Balance
I HEREBY CERTIFY that the indebtedness and obligation
to be incurred by the contract or agreement authorized by the
attached resolution can be incurred without the violation of any
of the provisions of the Charter of the City of Chula Vista, or
the Constitution or the laws of the State of California, that
sufficient monies have been appropriated for the purpose of said
contract, that sufficient monies to meet the obligations of the
contract are actually in the Treasury, or are anticipated to come
into the Treasury to the credit of the appropriation from which
the same are to be drawn, and that said monies now actually in
the Treasury, together with the monies anticipated to come into
the Treasury, to the credit of said appropriation are otherwise
unencumbered.
Amount Not to Exceed $66,240.47
250 2501 GT 52
Date 1/7/80
Fund Gas Tax
Director of Finance
The City of Chula Vista
By
Dept./Activity
Gas Tax
Purpose Main Street Otay Valley Road Widening Project
Bidder N/A
Certificate No. 52
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