HomeMy WebLinkAboutAgenda Statement 1988/06/14 Item 15•
ITEM TITLE:
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REVIEWED BY:
COUNCIL AGENDA STATEMENT
Item 15
Meeting Date 6/14/88
Resolution ,~<j ~~v Authorizing Fourth Amendment
Agreement between City of Chula Vista and P&D Technologies
Director of P1 anni ng ~I_~
City Manager
(4/5ths Vote: Yes X No )
to
On January 12, 1988, the City Council authorized an extension of P&D
Technologies contract to September 30, 1988, and authorized additional funding.
Due to the extended public discussion of Scenario 4 and associated work
involving the Eastern Territory, supplemental funding will be required to
complete the project. Staff is also requesting an extension of the agreement
from September 30, 1988, to December 31, 1988.
RECOMMENDATION: Adopt the resolution and authorize the Mayor to execute the
agreement amendment and appropriate the funds.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
• DISCUSSION:
The amendment to the contract with P&D Technologies is being brought to the
City Council before the end of the fiscal year to avoid any requests for
additional funding during next fiscal year.
Project Status
The current agreement with P&D Technologies totals $285,136 with a balance of
$52,261 as of June 1, 1988.
Much of the work effort on the General Plan Update since the first of the year
has consisted of responding to inquiries at public meetings concerning plan
and policy proposals involving Scenario 4. The major expenditure of time by
P&D Technologies has been devoted to assisting staff with five City Council
conferences, four Planning Commission conferences and between 40 to 50
meetings with property owners and/or consultants to property owners seeking
revisions to Scenario 4 or the open space policies. This extensive effort was
not contemplated in the current General Plan Update Agreement with P&D
Technologies.
Since January 1988, P&D Technologies has completed the Fiscal Impact Report
and prepared the preliminary General Plan Map. Work is also progressing on
preparation of the General Plan text and the Environmental. Impact Report.
the City Council of
Chula Vista, California ~;
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Dated
•
Page 2, Item 15
Meeting Date 6 4 88
Work Program Amendment
The original agreement with P&D Technologies called for an expenditure of
$228,000 for preparation of the General Plan Update. During the course of the
original contract period, the City has amended the contract to add $15,550 and
$44,486 for a new total contract amount of $288,036. As of April 8, 1988,
approximately $52,261 remained unexpended.
Staff estimates that due to the extended period time required to resolve land
use and density policy issues, additional technical work required to prepare
the EIR and additional time devoted to meetings and analysis of property owner
requests, an adjustment to the current contract is required.
The anticipated work items comprising this contract amendment are as follows:
1. Assistance to staff in preparing a General Plan Information
Package and/or slide show illustrating general plan concepts.
2. Participation in public information presentations and
meetings (estimate up to 10 meetings at 4 manhours
per meeting).
3. Project work sessions with staff on existing elements
• and revision necessary to integrate into new general
plan document.
4. Additional field and literature research to complete
draft EIR:
Verification of existing EIR information
Completion of data base (including field work)
Analyze expanded data base
5. Additional workshops, conferences, and/or public hearings
with Planning Commission and City Council.
6. Additional research and analysis of general plan issues
resulting from Planning Commission and City Council referrals.
7. Additional exhibits for Planning Commission and City
Council workshops.
8. Other professional services related to the General Plan
as may be requested by the Director of Planning.
9. Meetings and/or analysis of issues raised by property owners
outside the City limits.
Total: $52,3561
• 1 Includes $5,000 revolving fund to pay P&D Technologies for attending
meetings and/or preparing analysis of various issues raised by property
owners in the Eastern Territories area. Actual time and costs will be
billed to the property owner by the City and the revolving fund will be
reimbursed on a continuous basis.
Page 3, Item 15
• Meeting Date~JT~[7$$
The requested funding represents an additional 18% added to the funding
authorized to date for the P&D Technologies contract of $285,136. The new
amended contract total is $337,492.
FISCAL IMPACT: The estimated cost to complete this additional work is
$52,356. The source of funds is the unallocated reserve of the General Fund.
WPC 5224P
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