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HomeMy WebLinkAboutAgenda Statement 1988/06/21 Item 7COUNCIL AGENDA STATEMENT • Item ~ Meeting Date 6/21/88 ITEM TITLE: Resolution ,~3G~ y Authorizing the Mayor to execute a contract for fireworks display and enter into an Indemnification Agreement SUBMITTED BY: Director of Pa~ and Recreation REVIEWED BY: City Manager (4/5ths Vote: Yes No X ) Planning is being finalized for the annual Fourth of July Fireworks Display to be held in the Chula Vista bayfront. The event has been highly successful during the past several years, and is expected to draw an even larger crowd this summer. The City's Fireworks Committee and sub-committees have met on several occasions in preparation for the event. RECOMMENDATION: That Council adopt the resolution authorizing the Mayor to execute a contract with San Diego Fireworks, Inc. for the 1988 fireworks display and enter into an Indemnification Agreement with Rohr Industries for the use of their parking facilities. • BOARDS/COMMISSIONS RECOMMENDATION: Not applicable. DISCUSSION: The City's Fireworks Committee and sub-committees have been meeting meeting on a monthly basis since March of this year in preparation for the upcoming Fourth of July Fireworks display to be held on the bayfront on Monday, July 4, 1988. The show is scheduled to begin promptly at 9:00 p.m., and will last approximately 20-25 minutes. San Diego Fireworks, Inc. has been selected by the committee to do the display. San Diego Fireworks provided the City with impressive shows in 1987 for the Fourth of July event as well as the Symphony Pops Concert finale. The company has done hundreds of displays within the county, and has a solid performance record both locally and nationwide since 1946. The fireworks will be launched from a barge anchored in the bay, similar to the arrangement during last year's show. San Diego Fireworks has made arrangements with KKLQ FM-106 radio to provide a musical simulcast during the fireworks display. The station will be providing free pre-event publicity, and is donating $2,500 worth of additional fireworks for the display. The San Diego Unified Port District has been contacted concerning the event. The City is being asked to provide the Port with a Certificate of Insurance naming the Port Cistrict as an additional insured. The City's Risk Manager has been contacted regarding this requirement. The Port District will be providing a Harbor Police patrol boat in the bay on the evening of the event. • Rohr Industries has been contacted in regard to the use of their parking facilities. Their response to this request has been positive, but they will require a Certificate of Insurance and an Indemnification Agreement. /^~,-'~' Page 2, Item 7 • Meeting Date 6 2 88 The Police Department, Traffic Engineering, and the Transit Department are coordinating plans to help relieve the anticipated traffic congestion that has occurred in the past prior to the event. Traffic in the general area will be controlled by police officers, especially at all intersections. Free shuttle bus service will be provided to and from the area from the "H" Street trolley station and the Palomar trolley station. All pick-up points will be from regular City Transit bus stops. Traffic control in the area following the event will be handled by the Police and Police Reserve units. The temporary alignment of Tidelands Avenue between "G" and "F" Streets will be designated one way, with all traffic flowing north. Tidelands Avenue from "G" Street south to "J" Street will be designated one way with all traffic flowing south. One lane will be designated for two-way traffic for the exclusive use of the shuttle busses and fire and police vehicles. This lane will be closely barricaded and patrolled. This same traffic pattern will be used on "J" Street between Tidelands and the Interstate 5 intersection, with all traffic running east. In addition, Bay Boulevard will be closed between "H" and "J" Street to further facilitate shuttle bus service. Traffic control officers will he on duty at all intersections in the area until traffic out of the bayfront area has subsided. In order to provide sufficient traffic and crowd control, the Police Department will be paying reserve officers for their services at the • event. An estimate ofrequired funds is included in the budget. A centralized command post will be established so that Police, Fire, Parks and Recreation staff, and other personnel involved with the event will know where contact can be made in the event of any unforeseen problems or emergencies. The command post will be established just west of the intersection of "J" Street and Tidelands Avenue in the small public parking lot. The cost of the 1987 Fourth of July Fireworks will be approximately $20,000. A tentative budget has been prepared as follows: 1. Fireworks Contract (San Diego Fireworks, Inc.) $ 15,000 2. Rental of Barge and Tug Boat Service 1,700 3. Rental of Barricades 350 4. Rental of Portable Toilets 1,025 5. Additional Trash Receptacles 350 6. Shuttle Bus Service (Chula Vista Transit) 400 7. Police Reserves 600 8. Parks & Recreation Staff 365 9. Miscellaneous Expenses 210 $ 20,000 TOTAL • FISCAL IMPACT: $20,000 has been budgeted in the non-departmental account for this year's Fireworks Display. It is anticipated that this amount will be sufficient to pay for this event. WPC 0782R ! .~~~ y