HomeMy WebLinkAboutAgenda Statement 1988/05/03 Item 6•
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COUNCIL AGENDA STATEMENT
Item 6
Meeting Date 5/3/88
ITEM TITLE: Resolution 1..,3,~s~ Extending contract and authorizing
third amendment to agreement between City of Chula Vista and
JHK & Associates _L~
SUBMITTED BY: Director of Public Works
REVIEWED BY: City Manager ~~~'~J~" (4/5ths Vote: Yes X No )
,~
In November 1986, Council awarded a contract to the firm of JHK & Associates
to update the circulation element of the General Plan. JHK & Associates
contract with the City expired on December 31, 1987.
Due to the additional time and changing scenarios, a contract extension and
amendment authorizing additional funding is requested.
RECOMMENDATION: Adopt the resolution authorizing the Mayor to execute the
amendment agreement and appropriate funds.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
The agreement with JHK & Associates expired on December 31, 1987. Due to
extended consideration of the General Plan, work has been continuously
provided by JHK and Associates. Therefore, an agreement with JHK and
Associated needs to be updated and extended to include the period of time from
December 31, 1987, up to the adoption of the circulation element of the
General Plan. The current time schedule calls for adoption by September
1988. An extension of JHK & Associates' contract to September 30, 1988,
should be sufficient to cover the completion of final work. The agreement
needs to be extended to reflect the circulation element for Scenario 4 Land
Use that was selected by City Council in March 1988.
~ Approval of the contract extension by Council has been delayed by a number of
factors such as not having the Traffic Engineer who negotiated the original
and subsequent amendments available to supervise and monitor the contract,
delays and changes to land use that directly impact traffic projections, and
evaluation of each land use change on the contract. JHK has continued to work
on the circulation element in order to keep on schedule with the understanding
` that they were taking a risk by not having a valid contract.
Also in the original agreement with JHK & Associates, 150 hours of meetings
time was set and funded. However, JHK & Associates staff attended more than
150 hours of meetings due to expanded hearings, conferences, and changes in
land use scenarios.
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Page 2, Item 6
• Meeting Date 5 3 88
Staff and JHK & Associates are in the process of discussing salary adjustments
for the period July 1, 1987 to December 31, 1987. Currently, there has not
been an agreement on this matter. Staff may return to the City Council to
request additional funds if it is determined that JHK should be paid for their
salary adjustment. However, this has nothing to do with this extension or
amendment. Staff would prefer to continue working with JHK and Associates
with an amended contract.
In addition to the funds remaining in the existing authorized budget, staff
estimates that it will require an additional $50,596 to complete the
circulation element of the General Plan. This additional work can be broken
down as follows:
1. Additional costs associated with continuation of project.
- Cost for attending additional meetings
$5,568
2. Additional cost associated with new tasks requested by City of Chula Vista.
- Estimated cost to attend project related meetings $ 6,600
through Sept. 30, 1988 (120 person hours)
- Estimated cost to perform further testing $15,158
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and reporting work on Scenario 4 "Ultimate
Land Use" through 9/30/88
- Cost due to perform the initial coding of the $4,500
preliminary land use data for Scenario 4
- Estimated cost to prepare a policy for $ 2,650
intersection geometrics based on roadway
classification
- Estimated cost to incorporate the latest $ 4,000
City documents pertaining to transit,
bikes and scenic routes into the General
Plan document. JHK will develop brief text
descriptions of these three topics and
provide individual graphics illustrating
each element
- Other direct expenses $ 2,000
• Total Additional Cost to Complete the Work $40,476
15% Contingencies & 10% Staff Time $10,120
TOTAL $50,596
' • FISCAL IMPACT: The estimated cost to complete this additional work
including contingencies and staff time is $50,596. The source of funds is the
Eastlake Development Impact Fund. These funds will be transferred into
Account 621-6210-ED002 (87/Circulation Element).
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WPC 3693E