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Home My WebLink AboutAgenda Statement 1988/04/26 Item 17• COUNCIL AGENDA STATEMENT Item 17 , ._ ~ Meeting Date 4/26/88 ITEM TITLE: Report: Chula Vista Human Services Task Force . a) Resolution Appointing twelve members to the Chula Vista Human Services Task Force b) Resolution ~S 7 ~ Approving an agreement with Tom Packard, D.S.4~. for consulting services to assist the Chula Vista Human Services Task Force SUBMITTED BY: Community Development Director . REVIEWED BY: City Manager ~ (4/5ths Vote: Yes No X ) r A primary recommendation of the Social Services Plan for the City of Chula Vista is the establishment of a Chula Vista Human Services Task Force. With Council approval of the Plan on January 12, 1988, an ad hoc committee was directed to develop a list of recommended Task Force members. That list and a plan for the establishment of the Task Force has been prepared for Council • consideration at this time. The ad hoc committee ryas also directed to recruit a consultant to assist in the establishment of the Task Force. The City issued a Request for Proposals to ten potential consultants and received two proposals. The committee interviewed the candidates and has selected Tom Packard, D.S.W as the recommended consultant candidate. A contract with Dr. Packard has been .~ prepared and is presented for approval. ' RECOMMENDATION: That Council accept the report, adopt the resolution appointing twelve members to the Chula Vista Human Services Task Force and adopt the resolution approving the agreement with Tom Packard, D.S.W. for consulting services to assist the Chula Vista Human Services Task Force. ~ BOARDS/COMMISSIONS RECOMMENDATION: The Human Services Task Force recruiting ' committee, which was comprised of the Human Services Coordinator and ~ representatives of the Human Relations Commission, Commission on Aging and Community Development Department, unanimously recommended twelve organizations to be represented on the Task Force and unanimously selected Tom Packard for the consultant position. '~ `~ -- -~- ~J by th~'City Ccuncil~of Chula Vista, California Dated b the City Council of Chula `Jista, California '~, Dated ?~ ~~~ Page 2, Item .17 •. • Meeting Date ~7'£6/~8 TASK FORCE MEMBERSHIP AND STRUCTURE The twelve organizations recommended to be represented on the Task Force are the following: 1. 2. 3. 4. 5. 5. 7. 8. ' 9. - 10. 11. y 12. California Employment Development Department Chula Vista City Council (ex officio) Chula Vista Elementary School District Chula Vista Welfare Council San Diego County Department of Health Services San Diego County Department of Social Services Senior citizen advocate Social Security Administration South Bay Directors' Council South Bay Ecumenical Council Sweetwater Union liigh School District United Way of San Diego County It is expected that the Task Force will solicit the participation and support of many other human service agencies serving Chula Vista. The Task Force is to be an independent body that has no formal advisory capacity to the City or • any other organizations. The City will assist the organization by providing a consultant for up to six months, with the group expected to become self-sufficient following that period. With the assistance of the consultant, the Task Force will develop its own operating structure and agenda. It is expected that committees will be established to address specific human service areas of concern and undertake special projects. A CONSULTAPIT ROLE AND SELECTION PROCESS: A consultant is needed to assist with the formation and solid establishment of the Task Force. Although the individual Task Force members have, in most cases, worked with each other before, they have never functioned as a single organization with a unified purpose. It is the responsibility of the consultant to help the Task Force establish a sense of group identity, to generate interest and commitment within the group, and to help the group develop a working structure and a specific agenda for the future. The consultant is also expected to assist the Task Force in generating enthusiasm for the activities of the group in the community at large. Two proposals for the consultant position were received by the City. Based on the written submittals and interviews, the ad hoc committee rated the proponents as indicated in the following table. • Page 3, Item 17 • Meeting Date~26%~8 a KNOWLEDGE GENERAL DEMONSTRATED OF HUMAN EXPERIENCE AND NOT TO THOROUGHNESS GROUP ORGANI- SERVICE EXPERIENCE IPJ EXCEED OF PROPOSAL ZATION SKILLS ISSUES CHULA VISTA COST Irene Saper Scanty; Moderate to Extensive Did Escondido $6,000 incomplete strong & Chula Vista Social Service Plans '' Tom Packard Thorough; Strong Extensive Extensive $5,400 focused experience outside of Chula Vista The proposed consultant, Tom Packard, has extensive experience in both social services planning/administration and group dynamics/team building. Dr. Packard is a professor of Social Work at San Diego State University, has directed two human service organizations, and has served as an organization ` development consultant for the City of San Diego, County of San Diego and various private organizations. • The Task Force consultant is to be directed to assist the Task Force in becoming self sufficient within six months of its formation. The contract calls for the consultant to provide the City with bi-monthly progress reports. Six months following the formation of the Task Force, the City will evaluate the progress of the group. The proposed consultant contract covers a time period longer than six months to allow the consultant sufficient time to complete required reports. FISCAL IMPACT: The Council previously approved expending up to $7,000 for consultant support services for the Task Force. The consultant contract amount is not to exceed $5,400. There may be additional expenses of up to $700 for meeting arrangements and other City support of the Task Force. Sufficient funds are available in the Community Development Block Grant Administration Account #640-6401-BG218. _ JL:src WPC 3518H • a • COUNCIL AGENDA STATEMENT Item 17 , ._ Meeting Date 4/26/68 ITEM TITLE: Report: Chula Vista Human Services Task Force - •~`f a) Resolution ~~~G Appointing twelve members to the Chula Vista Human Services Task Force b) Resolution Approving an agreement with Tom Packard, D.S.W. for consulting services to assist the Chula Vista Human Services Task Force SUBMITTED BY: Community Development Director REVIEWED BY: City Manager~~ 1 (4/5ths Vote: Yes No X ) A primary recommendation of the Social Services Plan for the City of Chula Vista is the establishment of a Chula Vista Human Services Task Force. 4~ith Council approval of the Plan on January 12, 1988, an ad hoc committee was directed to develop a list of recommended Task Force members. That list and a • plan for the establishment of the Task Force has been prepared for Council consideration at this time. The ad hoc committee was also directed to recruit a consultant to assist in the establishment of the Task Force. The City issued a Request for Proposals to ten potential consultants and received two proposals. The committee interviewed the candidates and has selected Tom Packard, D.S.W as the recommended consultant candidate. A contract with Dr. Packard has been • prepared and is presented for approval. RECOMMENDATION: That Council accept the report, adopt the resolution appointing twelve members to the Chula Vista Human Services Task Force and adopt the resolution approving the agreement with Tom Packard, D.S.W. for consulting services to assist the Chula Vista Human Services Task Force. BOARDS/COMMISSIONS RECOMMENDATION: The Human Services Task Force recruiting committee, which was comprised of the Human Services Coordinator and representatives of the Human Relations Commission, Commission on Aging and Community Development Department, unanimously recommended twelve organizations to be represented on the Task Force and unanimously selected Tom Packard for the consultant position. 25 ~s~ ~ r• Dated by th~e'City Council~of Chula Vista, California -,~ , by the City Council of Chula Vista, California Dated Page 2, Item .17 • Meeting Date ~'j2'6/~8 a TASK FORCE MEMBERSHIP AND STRUCTURE The twelve organizations recommended to be represented on the Task Force are y the following: 1. 2. 3. 4. N 5. 6. 7. $. 9. 10. ,, 11. 12. California Employment Development Department Chula Vista City Council (ex officio) Chula Vista Elementary School District Chula Vista Welfare Council San Diego County Department of Health Services San Diego County Department of Social Services Senior citizen advocate Social Security Administration South Bay Directors' Council South Bay Ecumenical Council Sweetwater Union high School District United Way of San Diego County It is expected that the Task Force will solicit the participation and support of many other human service agencies serving Chula Vista. The Task Force is to be an independent body that has no formal advisory capacity to the City or • any other organizations. The City will assist the organization by providing a consultant for up to six months, with the group expected to become self-sufficient following that period. With the assistance of the consultant, the Task Force will develop its own operating structure and agenda. It is expected that committees will be established to address specific human service areas of concern and undertake special projects. CONSULTANT ROLE AND SELECTION PROCESS: A consultant is needed to assist with the formation and solid establishment of the Task Force. Although the individual Task Force members have, in most cases, worked with each other before, they have never functioned as a single -+ organization with a unified purpose. It is the responsibility of the consultant to help the Task Force establish a sense of group identity, to generate interest and commitment within the group, and to help the group develop a working structure and a specific agenda for the future. The consultant is also expected to assist the Task Force in generating enthusiasm for the activities of the group in the community at large. ' Two proposals for the consultant position were received by the City. Based on the written submittals and interviews, the ad hoc committee rated the proponents as indicated in the following table. • r~ L Page 3, Item 17 Meeting Date~26%~8 KNOWLEDGE GENERAL DEMONSTRATED OF HUMAN EXPERIENCE AND NOT TO THOROUGHNESS GROUP ORGANI- SERVICE EXPERIENCE IN EXCEED OF PROPOSAL ZATION SKILLS ISSUES CHULA VISTA COST Irene Saper Scanty; Moderate to Extensive Did Escondido $6,000 incomplete strong & Chula Vista Social Service Plans Tom Packard Thorough; Strong Extensive Extensive $5,400 focused experience outside of Chula Vista The proposed consultant, Tom Packard, has extensive experience in both social services planning/administration and group dynamics/team building. Dr. Packard is a professor of Social Work at San Diego State University, has directed two human service organizations, and has served as an organization development consultant for the City of San Diego, County of San Diego and various private organizations. • The Task Force consultant is to be directed to assist the Task Force in becoming self sufficient within six months of its formation. The contract calls for the consultant to provide the City with bi-monthly progress reports. Six months following the formation of the Task Force, the City will evaluate the progress of the group. The proposed consultant contract covers a time period longer than six months to allow the consultant sufficient time to complete required reports. ` FISCAL IMPACT: The Council previously approved expending up to $7,000 for consultant support services for the Task Force. The consultant contract amount is not to exceed $5,400. There may be additional expenses of up to $700 for meeting arrangements and other City support of the Task Force. Sufficient funds are available in the Community Development Block Grant ~ Administration Account #640-6401-BG218. JL:src WPC 3518H •