HomeMy WebLinkAboutAgenda Statement 1988/04/19 Item 6•
•
COUNCIL AGENDA STATEMENT
Item 6
ITEM TITLE:
SUBMITTED BY:
REVIEWED BY:
Meeting Date 4/19/88
Resolution~j~~-9 Approving an agreement with Nordquist
Associates Inc. for the landscape architecture services for
Rohr-Sweetwater Park
Director of Parks & Recreation
City Manager~~..C~~j' (4/5ths Vote: Yes No X )
A Master Plan for the Rohr-Sweetwater-Optimist Parks property was approved by
Council on June 17, 1986. Funds totaling $57,500 were appropriated on
August 13, 1985 to commence the Master Plan study.
RECOMMENDATION: That Council adopt a resolution approving an agreement with
Nordquist Associates Inc. for landscape architecture services for Phase I, II,
III of the Rohr-Sweetwater Park Master Plan.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
On August 13, 1985, Council authorized a Master Plan study for Rohr/Sweetwater
Park and the Goode Property acquired from the County of San Diego in late
1984. The purpose of this Plan was to provide guidance for a phased
development of this property in a cohesive fashion that would result in a low
maintenance facility that would safely accommodate both active sport and
passive picnic needs.
The firm of Wimmer Yamada and Associates was selected to undertake this
study. The study was started in September 1985 and approved June 17, 1986.
Requests for Proposals to provide Consultants Services for the Preparation of
Construction Documents for Phase I, II and III were advertised in October,
1987. A total of twelve (12) firms submitted proposals for consideration. A
selection committee comprised of Mr. Tom Garibay, Engineering; Mr. Ken Lee,
Planning; Mr. Lyman Christopher, Finance; and Mr. Cliff Rowland, Parks and
Recreation Commission, screened and rated the proposals. At the end of this
process, six firms were invited to make an oral presentation to the Parks and
Recreation Department. After these presentations, the number of candidates
was reduced to three firms. These firms were ranked as follows:
1. Wimmer Yamada & Associates
2. Niles Nordquist and Associates
3. Gillespe D. Lorenzo
Dated
'` cf
Chula Vista, Cain ~ri~ia
i•
^ A•
~ A
Page 2, Item 6
Meeting Date~j$$
Fee proposals for the project were solicited from the finalists. The fee
proposal of $221,900 submitted by the number one firm, Wimmer Yamada &
Associates, was considerably higher than the other two firms. A negotiation
meeting was held to determine if they could refine their fee proposal. After
reevaluating their fees, the Department was notified by Mr. Joseph Yamada that
their fee could not be reduced. Subsequently, fee negotiations were
undertaken with Nordquist and Associates.
The final negotiated fee of $143,250 is competitive and represents
approximately 7.6q of the estimated construction cost of Phase I, II and III.
The professional services to be provided will include:
1. Scope and budget analysis
2. Analyze physical conditions and current site layout
3. Construction documentation prepared in a single phased set to include bid
document support and processing
4. Construction support services on an as-needed basis to include on-site
construction observation and general support of City staff
5. General project support including at meetings, phone and written
correspondence, progress and status reports
The Program of Development for the phase development and estimated cost are:
PHASE I - Entry and Parking Area Development
Estimated Cost
a. Demolition of Existing Parking Lots $ 78,000
b. New Road Construction Including Grading 483,000
c. New A.C. Overlay 200,000
d. Entrance Sign Development 20,000
TOTAL 781,000
PHASE II - Passive Use Areas Improvement
a. Demolish Existing Sidewalk $ 24,000
b. New Walk Construction 90,000
c. Jogging Path 22,500
d. Security and Area Lighting 150,000
e. New Play Lots 30,000
f. New Tot Lots 20,000
g. Group Picnic Shelters 20,000
h. Individual Picnic Shelters 70,000
i. Park Signage 10,000
j. Site Furnishing 50,000
TOTAL 526,500
•
I.•
^w
PHASE III - Active Use Area Development
a. New Concession/Restroom Building
b. Tournament Softball Field
c. Softball Field Lighting
d. Two Ball Fields
e. Two Soccer Fields
f. Backstops
g. Bleachers
h. Goal post
i. Par Course
PHASE I, II, III
Page 3, Item 6
Meeting Date~JT~j$$
TOTAL
GRAND TOTAL
$ 90,000
120,000
50,000
160,000
115,000
15,000
6,000
4,500
15,000
00
$1,883,000
A total of $803,950 remains from prior years CIP allocations for Rohr Park
Parking Lot and Ballfield improvements. A portion of these funds, $308,500
from the State Bond Act will be used to pay for architectural services -
$24,500; a lighted softball field - $170,000; one non-lighted softball field -
$80,000; and picnic shelters - $24,000. The remaining funds $495,450 will be
used to complete Rohr Park parking lot improvements - $362,375; and the
architectural and design services for Phase I, II, and III - $133,075.
• The availability of construction plans for all of Phases I, II, and III will
enable the City to proceed with other work as funds become available and will
enhance the possibility of securing additional grant funds that will save the
City considerable architectural and design fees in the future. In addition,
this department will be able to complete those construction phases in a timely
manner should additional construction funds become available. An FY 88-89
appropriation of $1,031,700 is being requested from PAD fees in the CIP budget.
The project (preparation of construction documents) will take approximately
twelve (12) months to complete. Attached is a project schedule submitted by
Nordquist and Associates. Construction should be ready to begin in spring of
1989 .
FINANCIAL STATEMENT:
Funds Available From the Following Capital Improvement Accounts
a. Parking Improvement Rohr Park $ 495,450
b. Renovation Rohr Park 308,500
TOTAL '~~
Funds Required
a. Architecture Services $ 143,250
b. 10~ Contingency 14,325
TOTAL ~T~
• FISCAL IMPACT: The proposed fee for the architectural landscape services is
$143,250 plus 10q for contingencies for a total of $157,575 leaving $646,375
for construction at this time.
WPC 0960R