HomeMy WebLinkAboutAgenda Statement 1988/04/12 Item 10 Page 2, Item 10
• Meeting Date 4/12/88
A final inspection was made on April 4, 1988 and all work was found to be
completed in accordance with the contract plans and specifications to the
satisfaction of the City Engineer.
As of March 10, 1988 (the date of our latest accounting report), staff costs
for the three projects totalled $13,754.26 (includes a 1.73 full cost recovery
factor) and are expected to reach $14,000.00 when all expenditures are
reported. Funds appropriated to cover this expense were underestimated and
amount to $7,800. However, construction fund costs were less than budgeted,
resulting in a $4,097.04 positive balance. When this balance is applied to
the staff cost shortfall, the remaining shortfall is $2,102.96. To cover the
difference, staff proposes to use surplus CDBG funds from the Chula Vista
Junior High School Storm Drain Project, which was completed in November of
1987 with an unused balance of $16,930.21. Therefore, it is recommended that
Council approve the transfer of $2,102.96 from that project to the sidewalk
projects to cover the staff costs shortfall. The funds will be used to
reimburse the General Fund for staff costs expenditures. The balance
remaining in the storm drain project after the transfer ($14,827.25) will be
rebudgeted as part of the 1988-89 CDBG budget process.
Staff costs exceeded the budgeted amount because the Orange Avenue project
included the construction of a "Loffelstein" retaining wall never before used
• in the City. Thus, staff had to spend more time to familiarize with the
proper construction methods.
FINANCIAL STATEMENT:
I. Appropriated Funds
a) Construction
b) Staff cost
Total - I
$127,500.00
7,800.00
$ 5,300.0
II. Authorized Expenditures
a) Construction (Roca Construction, Inc.)
$121,357.94 original contract and contingencies
b) Staff
Total - II
III. Actual Expenditure
a) Construction (Roca Construction, Inc.)
b) Staff (includes 1.73 full cost recovery factor)
1. Inception to March 10, 1988
2. March 11, 1988 to completion
• IV. Funding Deficit
($137,258.44 minus $135,155.48)
$127,355.48
7,800.00
5 .48
$123,258.44
13,754.26
(estimate) 245.74
Total - III 137,258.44
$2,102.96
~__
•
C7
•
Page 3, Item 10
Meeting Date~~
FISCAL IMPACT: The recommended action would transfer $2,102.96 from Account
No. 632-6320-BG146, Chula Vista Junior High School Storm Drain, to the
following projects in the following amounts:
643-6430-ST406, Sidewalk Ramps $720.00
643-6430-ST407, Missing Sidewalk 810.00
643-6430-ST413, Sidewalk Rehabilitation Program 572.96
In addition to construction cost summarized above, the City will maintain the
improvements.
WPC 3689E
I Dated
the City Council of
Chula Vista, California