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HomeMy WebLinkAboutAgenda Statement 1988/04/05 Item 18f COUNCIL AGENDA STATEMENT • Item 18 Meeting Date 4/5/88 ITEM TITLE: a) Resolution~~ ~ Approving Change Orders No. 1 and 2 for the traffic signal modification of Bonita Road at I-805 southbound ramp, island reconstruction and restriping of traffic lanes contract; authorizing the Director of Public Works to execute the change orders on behalf of the City; and appropriating funds b) SUBMITTED BY: REVIEWED BY: Resolution Accepting contract work for the traffic signal modification of Bonita Road at I-805 southbound ramp, island reconstruction and restriping of traffic lanes in the City of Chula Vista ~. Director of Public Works City Manager~~ ..._ (4/5ths Vote: Yes X No ) On September 1, 1987, the City Council by Resolution N. 13226 awarded a contract for the traffic signal modification of Bonita Road at I-805 southbound ramp, island reconstruction and restriping of traffic lanes to • Steiny & Company, Inc. The work is now completed. RECOMMENDATION: That Council adopt the resolutions: a. Approving Change Order Nos. 1 and 2 and appropriating funds. b. Accepting the contract work. DISCUSSION: Steiny & Company, Inc. completed the signal modification of the Bonita Road at I-805 southbound ramp, island reconstruction and restriping of traffic lanes on Bonita Road on December 8, 1987. Also completed was work needed to construct a right turn lane from Bonita Road eastbound onto the I-805 southbound on-ramp. The latter work was added by the City after the award of the project and required the negotiation of two contract change orders. A final inspection of the project was made by both Cal Trans staff and City staff on March 21, 1988. All work was found to be to the satisfaction of both CalTrans and the City Engineer. Acceptance of this project has been delayed because it took time to negotiate the cost of the work done through the change order process. Due to time restraint requirements (the project had to be completed prior to the 1987 • Page 2, Item 1 g • Meeting Date~/$~ Christmas shopping period), the additional work was done prior to an approval of the change orders by the City Council. Time was of the essence and the contractor worked without formal Council approval. We agreed to negotiate an equitable price as work progressed. We have now agreed that the work needed to complete the project as constructed amounts to a net increase to the contract of $25,674.62 for Change Order No. 1 (widening of the roadway) and of $1,190.25 for Change Order No. 2 (sandblasting to restripe traffic lanes as required by CalTrans). Thus, the cost of the contract increased by $26,864.87 ($25,674.62 plus $1,190.25) and from $113,217.00 (original bid) to $140,081.87 ($113,217.00 plus $26,864.87). City staff performed work amounting to $1,200.00 The total cost to construct this project is $141,281.87 ($140,081.87 plus $1,200.00). To cover the construction cost of the project, we need to appropriate $19,415.05 from the Traffic Signal Fund to Account 600-6000-TS33 (see Financial Statement below). It should be noted that to construct this project, we entered into a cooperative agreement with CalTrans and the City of National City. Per this agreement, the City is responsible for the administration of the contract and is to invoice CalTrans for 50q of the total cost less the cost CalTrans expended for design. National City agreed to pay $30,000 to Chula Vista. Based on the construction cost of the project, we estimate the City's share of the construction cost to be $79,096.00 and $60,985.87 for CalTrans. Our share is higher because of the additional cost to construct the right turn lane from Bonita Road onto I-805 southbound on-ramp. In subsequent weeks, we'll complete a full accounting of the costs (construction, design and administration) incurred by both agencies and determine the actual City/CalTrans funding responsibilities. FINANCIAL STATEMENT: Budgeted Funds - Construction $121,866.82 a) Account 600-6000-TS33 $ 64,866.82 b) Account 600-6000-TF125 57,000.00 TOTAL Sb~i .$~ Authorized Expenditure - Construction Steiny & Company, Inc. $118,877.00 ($113,217 original contract + contingencies) Final Expenditure a. Steiny & Company, Inc. $140,081.87 ($113,217 original contract plus $26,864.87 for Change Orders 1 and 2) b. City staff striping cost $1,200.00 • TOTAL $141,281.87 COUNCIL AGENDA STATEMENT • Item 18 Meeting Date 4/5/88 ITEM TITLE: a) Resolution Approving Change Orders No. 1 and 2 for the traffic signal modification of Bonita Road at I-805 southbound ramp, island reconstruction and restriping of traffic lanes contract; authorizing the Director of Public Works to execute the change orders on behalf of the City; and appropriating funds b) Resolution 13 J 'p S~Accepting contract work for the traffic signal modification of Bonita Road at I-805 southbound ramp, island reconstruction and restriping of traffic lanes in the City of Chula Vista ~. SUBMITTED BY: Director of Public Works REVIEWED BY: City Manager~°~ ~- (4/5ths Vote: Yes X No ) ~~% -- On September 1, 1987, the City Council by Resolution N. 13226 awarded a contract for the traffic signal modification of Bonita Road at I-805 southbound ramp, island reconstruction and restriping of traffic lanes to Steiny & Company, Inc. The work is now completed. • RECOMMENDATION: That Council adopt the resolutions: a. Approving Change Order Nos. 1 and 2 and appropriating funds. b. Accepting the contract work. DISCUSSION: Steiny & Company, Inc. completed the signal modification of the Bonita P.oad at I-805 southbound ramp, island reconstruction and restriping of traffic lanes on Bonita Road on December 8, 1987. Also completed was work needed to construct a right turn lane from Bonita Road eastbound onto the I-805 southbound on-ramp. The latter work was added by the City after the award of the project and required the negotiation of two contract change orders. A final inspection of the project was made by both CalTrans staff and City staff on March 21, 1988. All work was found to be to the satisfaction of both CalTrans and the City Engineer. Acceptance of this project has been delayed because it took time to negotiate the cost of the work done through the change order process. Due to time restraint requirements (the project had to be completed prior to the 1987 Page 2, Item 1 g • Meeting Date~73]$'~ Christmas shopping period), the additional work was done prior to an approval of the change orders by the City Council. Time was of the essence and the contractor worked without formal Council approval. We agreed to negotiate an equitable price as work progressed. We have now agreed that the work needed to complete the project as constructed amounts to a net increase to the contract of $25,674.62 for Change Order No. 1 (widening of the roadway) and of $1,190.25 for Change Order No. 2 (sandblasting to restripe traffic lanes as required by CalTrans). Thus, the cost of the contract increased by $26,864.87 ($25,674.62 plus $1,190.25) and from $113,217.00 (original bid) to $140,081.87 ($113,217.00 plus $26,864.87). City staff performed work amounting to $1,200.00 The total cost to construct this project is $141,281.87 ($140,081.87 plus $1,200.00). To cover the construction cost of the project, we need to appropriate $19,415.05 from the Traffic Signal Fund to Account 500-6000-TS33 (see Financial Statement below). It should be noted that to construct this project, we entered into a cooperative agreement with CalTrans and the City of National City. Per this agreement, the City is responsible for the administration of the contract and is to invoice CalTrans for 50% of the total cost less the cost CalTrans expended for design. National City agreed to pay $30,000 to Chula Vista. Based on the construction cost of the project, we estimate the City's share of the construction cost to be $79,096.00 and $60,985.87 for Cal Trans. Our share • is higher because of the additional cost to construct the right turn lane from Bonita Road onto I-805 southbound on-ramp. In subsequent weeks, we'll complete a full accounting of the costs (construction, design and administration) incurred by both agencies and determine the actual City/CalTrans funding responsibilities. FINANCIAL STATEMENT: Budgeted Funds - Construction a) Account 600-6000-TS33 $ 64,866.82 h) Account 600-6000-TF125 57,000.00 TOTAL Authorized Expenditure - Construction Steiny & Company, Inc. ($113,217 original contract + contingencies) Final Expenditure a. Steiny & Company, Inc. ($113,217 original contract plus $26,864.87 for Change Orders 1 and 2) b. City staff striping cost $121,866.82 $118,877.00 $140,081.87 $1,200.00 • TOTAL $141,281.87 ' Page 3, Item ]_8 • Meeting Date 4/5/88 Balance Authorized Ex enditure - Construction ($22,404.87) 118,877.00 minus 141,281.87 Balance of Budgeted Funds - Construction ($19,415.05) ($121,866.82 minus $141,281.87) Staff Time from Point of Inception to February 25, 1988 11,033.42 x 2.238 full cost recovery factor $24,692.79 FISCAL IMPACT: In addition to the construction costs summarized above, the City will pay its share of routine maintenance and energy costs to CalTrans. WPC 3657E • • th,6 Cit ~' y Coun.,il of Chula Vista, C4iyarnia Dated '~;7`-V~~-1'-~ I ` _ _ , .