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HomeMy WebLinkAboutAgenda Statement 1988/03/01 Item 6COUNCIL AGENDA STATEMENT • Item 6 Meeting Date "~°~ .~~~~~ ITEM TITLE: Resolution ~~ y~c ~ Approving agreement with Phillips- Reynolds Engineering, Inc. for preparation of aerial topo and record of survey maps for street and flood control improvements along Telegraph Canyon Road/Otay Lakes Road in the City of Chula Vista, C,~,a~lifornia SUBMITTED BY: Director of Public Works l~~''~ REVIEWED BY: City Manager (4/5ths Vote: Yes No X ) In January of this year, City staff requested proposals from various engineering firms for the preparation of aerial topo and record of survey maps for street and flood control improvements along Telegraph Canyon Road/Otay Lakes Road in the City of Chula Vista, California. RECOMMENDATION: That the City Council approve attached agreement with Phillips-Reynolds Engineering, Inc. and authorize the expenditure of $13,256.00. • BOARDS/COMMISSIONS RECOMMENDATION: Not applicable. DISCUSSION: Attached as an exhibit is a copy of the Request for Proposals sent out for the work to be performed. Basically, the engineer agrees to perform the following work: 1. To Prepare and Provide a Record of Survey Map: A. The existing right-of-way of Telegraph Canyon Road from Apache Drive to Otay Lakes Road and Otay Lakes Road from Gotham Street to Rutgers Avenue shall be determined and shown on a Record of Survey P1ap filed and approved by the County of San Diego. The following subdivisions shall be used to establish the horizontal control: Map numbers 6845, 10599, 10584, 10245 and 4961. A horizontal tie between the monuments adjacent to the road shall be shown on the Record of Survey. All points shown on the Map shall be tied to the California Coordinate System . 2. To Prepare and Provide a Topography P1ap: Exhihit "A" is a topo map on file in the Office of the City Engineer, scale 1:100, showing the location for which the Engineer is to prepare a project topography map at scale of 1:40. Contour interval on the map shall be one (1) foot. An aerial survey will be used. The topography map • shall be prepared in accordance with the following criteria: %-~y,, Page 2, Item 6 • Meeting Date~7l7S~ A. The topo map shall be on "D"-sheet size mylars (2' x 3') with the City of Chula Vista standard title block. The right-of-way information from the Record of Survey Map shall be shown on the topo drawings along with horizontal ties between existing monuments. In addition to the individual "D" Sheets, the Engineer shall provide two to three mylar sheets, if practical, with the topo for the entire project limits. B. Topo map elevations shall be based on Bench March #475 at the northeast corner of Apache Drive and Telegraph Canyon Road, lead and tack at base of street 1 i ght, elevation 395.946 and Bench P~9ark #471 (USC&GS disc C-891) at 280 feet east of intersection Telegraph Canyon Road and Otay Lakes Road and 31.5 feet north of C/L Otay Lakes Road elevation 418.501. These are to be used for vertical control. A differential level circuit between these monuments shall be made to determine any error in vertical elevation. C. All existing topo items shall be shown on the drawing including the existing improvements and the natural channel adjacent to the road. Also, the location of the house south of Otay Lakes Road at Rutgers Avenue shall be shown. • D. Elevation of all slabs, bottom of walls, top of walls, etc. shall be within 1/10th of a foot. Existing improvement (curb, gutter, sidewalk, driveways, etc.) on Otay Lakes Road going north to Gotham Street shall be shown. Horizontal position and elevation of those improvements shall be within 1/100th of a foot. Provide adequate data on Telegraph Canyon Road starting 100 feet west of Apache Drive to 100 feet east of Rutgers Avenue and on Otay Lakes Road to Gotham Street so that a proper design can be prepared for the Telegraph Canyon Road, Otay Lakes Road and the naturalized flood control channel. Proposals to perform this work were received from five contractors as follows: Consultant Contract Amount 1. Phillips-Reynolds Engineering, Inc. - Chula Vista $ 13,256.00 2. Algert Engineering, Inc. - Chula Vista 20,120.00 3. Biggs Engineering Corporation - San Diego 22,300.00 4. Rattray & Associates, Inc. - Escondido 23,500.00 5. Rick Engineering Company - San Diego 25,100.00 We have reviewed the various proposals and recommend approving the agreement with Phillips-Reynolds Engineering. This firm, however, could not meet one of the requirements requested in the proposal which called for an errors and omission insurance in the amount of $500,000.00. We have reviewed this matter with the City Attorney's office and our Risk Manager. After reviewing the • scope of work and possible risk involved, the Risk Manager felt that staff Page 3, Item 6 • Meeting Date 2/23/88 could waive this provision. Staff has contacted the various firms above to see if waiving the provision would result in a change in their bid amount. None inc'icated that it would make a change. Section 5 of the agreement provides that the Engineer will correct any errors found at no cost to the City . FINANCIAL STATEMENT: Funds required to perform this work are available in Account 250-2501-ST131- Street Widening-Otay Lakes Road. FISCAL IMPACT: None. SLH:nr/AN-012, AR-021 WPC 3576E • • the City Council of Chula Vista, California Dated __ ., ~ ~ ~ ~ ~ r .~. - • CITY OF CHULA VISTA DEPARTMENT OF PUBLIC WORKS ENGINEERING DIVISION January 4, 1988 File: AR-021 AN-012 See Attached Mailing List PREPARATION OF AERIAL TOPO AND RECORD OF SURVEY MAPS FOR STREET AND FLOOD CONTROL IMPROVEMENTS ALONG TELEGRAPH CANYON ROAD/OTAY LAKES ROAD IN THE CITY OF CNULA VISTA, CALIFORNIA Record of Survey Ma 1. The existing right-of-way of Telegraph Canyon Road from Apache Drive to Otay Lakes Road and Otay Lakes Road from Gotham Street to Rutgers Avenue • shall be determined and shown on a Record of Survey Map filed and approved by the County of San Diego. The following subdivisions shall be used to establish the horizontal control: Map numbers 6845, 10599, 10584, 10245 and 4961. A horizontal tie between the monuments adjacent to the road shall be shown on the Record of Survey. All points shown on the Map shall be tied to the California Co-ordinate System. Topo Map: Attached is a topo map, scale 1:100, showing the location for which we want a topography map prepared at a scale 1:40. Contour interval on the map shall be one (1) foot. An aerial survey may be used. The following information is requested: 1. The topo map shall be on D-sheet size mylars with the City of Chula Vista standard title block. The right-of-way information from the Record of Survey Map shall be shown on the topo drawings along with horizontal ties between existing monuments. In addition to the individual "D" Sheets, the consultant shall provide one mylar sheet with the topo for the entire project limits. 2. Topo map shall be based on Bench Mark #475 at the northeast corner of Apache Drive and Telegraph Canyon Road, lead and tack base of street light, elevation 395.946 and Bench Mark #471 (USC&GS disc C-891) at 280 feet east of intersection and 31.5 feet north of C/L Otay Lakes Road • elevation 418.501. These are to be used for vertical control. A differential level circuit between these monuments shall be made to determine any error in vertical elevation. 276 FOURTH AVENUE/CHULA VISTA. CALIFORNIA 92010/(619) 691-5021 ~ ~:,~ ~i /~ / ` ' ~ 1 • Topo Map _2_ January 4, 1988 3. All exisitng topo items shall be shown on the drawing including the existing improvements and the natural channel adjacent to the road. Also the location of the house south of Otay Lakes Road at Rutgers Avenue shall be shown. 4. Elevation of all slabs, bottom of walls, top of walls, etc. shall be within 1/10th of a foot. Existing improvement (curb, gutter, sidewalk, driveways, etc.) on Otay Lakes Road going north to Gotham Street shall be shown. Horizontal position and elevation of those improvements need to be within 1/100th of a foot. Provide adequate data on Telegraph Canyon Road starting 100 feet west of Apache Drive to 100 feet east of Rutgers Avenue and on Otay Lakes Road to Gotham Street so that a proper design can be prepared for the Telegraph Canyon Road, Otay Lakes Road and the naturalized flood control channel. The City will provide a blank mylar with City of Chula Vista border if so desired. I would appreciate receiving from you by January 22, 1988 a proposal for the above work. Based on the proposals received, we will evaluate and select a • consultant. The consultant will be required to enter into a contract with the City. The contract will require that the consultant meet certain insurance requirements which includes statutory workmen's compensation, $1 million Employers Liability, $1 million General and Automobile Liability and $1/2 million Errors and Omissions. It is desired to have the completed topo drawing by March 11, 1988. Included in the proposal shall be a not-to-exceed cost to perform the work. GOLUKAMP IL ENGINE (B10:TOP0/MAP) CITY OF CHULA VISTA ~. 1^n~^ •..., ' +! • ENGINEERING SERDICES PROPOSAL FOR AERIAL TOPO AND RECORD OF SIIRVEY TELEGRAPH CANYON ROAD AND OTAY LAKES ROAD CHDLA VISTA, CALIFORNIA EXHIBIT '~' ITEM I - TOPOGRAPHIC MAPPING COMPILED BY PHOTOGRAMETRIC METHODS a) Survey Crew b) Associate Engineer c) Drafter d) Principal Engineer e) San-Lo Aerial Surveys f) "D" Sheets 6 ea g) Reproductions 16.0 hrs @ $103.50/hr 12.0 hrs @ $ 43.00/hr 4.0 hrs @ $ 30.50/hr 4.0 hrs @ $ 54.00/hr $ 1,656.00 Hrly Rates 516.00 " 122.00 " 216.00 " 4,485.00 Cost + 15$ 420.00 " 50.00 " ITEM II - RECORD OF SURVEY Total. ITEM I $ 7,465.00 a) Survey Crew 13.0 hrs @ $103.50/hr • b) Associate Engineer/ Surveyor 48.0 hrs @ $ 43.00/hr c) Drafter 24.0 hrs @ $ 30.50/hr d) Principal Engineer 6.0 hrs @ $ 54.00/hr e) Reproductions/Record $ 1,345.50 Hrly Rates 2,064.00 " 732.00 " 324.00 " 50.00 Cost + 15$ Total ITEM II $ 4,515.50 ITEM III - STREET IMPROVEMENT TIES AND CROSS SECTIONS a) Survey Crew 9.0 hrs @ $103.50/hr b) Associate Engineer 8.0 hrs @ $ 43.00/hr Total ITEM III TOTAL PROJECT COST NOT TO EXCEED ESTIMATED COST RANGE - $11,830.00 TO $13,256.00 • $ 931.50 Hrly Rates 344.00 " $ 1,275.50 $13,256.00 ~_ •r~ PHILLIPS-REYNOLDS ENGINEERING INC. • ~ ERHIBIT 'C' CIIRRENT ENGINEERING RATES AND SERVICE CHARGES DECEMBMER 1, 1987 DESCRIPTION CHARGE PRINCIPAL: Engineering Consultation ...........................$ 72.00/hour Engineering Design Computations .................... 54.00/hour Principal Engineer ................................. 54.00/hour Expert Witness ................................. 72.00/hour ($300.00 Minimum/Day) Court Preparation.' ................................. 72.00/hour ASSOCIATE ENGINEER ................................... 43.00/hour ASSOCIATE SURVEYOR ................................... 43.00/hour ASSISTANT ENGINEER ................................... 36.25/hour • JUNIOR ENGINEER/DRAFTSMAN ............................ 30.50/hour ADMINISTRATIVE ASSISTANT ............................. 26.00/hour STENOGRAPHER ......................................... 20.25/hour 2-MAN SURVEY CREW .................................... 103.50/hour TRAVEL TIME OVER 50 MILES .......................... 70.00/hour 3-MAN SURVEY CREW .................................... 132.25/hour TRAVEL TIME OVER 50 MILES .......................... 95.00/hour PER DIEM/PER MAN ..................................... 40.00/day SURVEY MATERIALS ..................................... Cost + 15~ REPRODUCTIONS COSTS, FEES, DEPOSITS, ETC ............. Cost + 15$ VEHICLE TRAVEL TIME AT THE ABOVE RATES CHARGED BOTH WAYS - MILEAGE @ $0.25/MILE OVER 50 MILES PER DAY. • ,~ ` ,~~.