HomeMy WebLinkAboutAgenda Statement 1988/01/12 Item 10COUNCIL AGENDA STATEMENT
• Item 10
Meeting Date 1/12/88
ITEM TITLE: Resolution ~~ ~// Extending Contract and Authorizing
Third Amendment to Agreement between City of Chula Vista and
P&D Technologies
SUBMITTED BY: Director of Planning ~~
REVIEWED BY: City tanager ~. (4/5ths Vote: Yes X No )
+~~
On August 5, 1986, the City Council authorized the hiring of P&D Technologies
(formerly PRC Engineering, Inc.) to prepare the General Plan Update. P&U
Technologies contract with the City expired on December :il, 1987.
Due to the additional time and effort required to complete the General Plan
Update, a contract extension and amendment authorizing additional funding is
requested.
RECOMMENDATION: Adopt the resolution and authorize the t~1ayor to execute the
agreement amendment and appropriate the funds.
• BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
The agreement with P&U Technologies needs to be extended to cover the period
of time from December 31, 1987 up to the adoption of the General Plan Update.
The current time schedule calls for adoption by July/August 1988. An
extension of P&D's contract to September 3(~, 1988 should be sufficient to
cover the completion of final work elements and public hearings by the
Planning Commission and City Council.
Current Status
The original schedule for the General Plan Update envisioned completion of the
preliminary plan by December 1987 with public hearings to follow. The
schedule has been am ended to reflect selection of the Preferred Land Use
Scenario in February, 1988 and preparation of the Preliminary General Plan and
Draft E.I.R. by April, 1988 with public hearings to follow.
Council has agreed to hear comments from community groups and property owners
on Scenario 4 later this month. During the holiday period, information and
maps describing Scenario 4 were provided to interested persons and groups.
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Page 2, Item 10
Meeting Date 1/12/88
The remaining schedule as of this moment is:
Work Element
1. Selection of Preferred Land
Use Scenario
Target Uate
February 1988
2. Preparation of Preliminary April 1988
General Plan and Draft
Environmental Impact Report (E.I.R.)
3. Public Review of draft E.I.R. June 1988
4. Public Hearing by Planning July/August 1988
Commission and City Council
•
Work Program Amendment
The original agreement with P&D Technologies called for expenditure of
$228,000 for preparation of the General Plan Update. During the course of the
contract period, the City has requested additional work from P&D Technologies
consisting of exhibits for the Eastern Territories, additional data
disaggregation work in the central Chula Vista area and additional time for
public meetings. The total authorized contract amount has increased by
$15,500 to $243,550. The unexpended funds remaining from the total authorized
contract amount as of December 31, 1987 was $71,850 and can be itemized as
follows:
1. Fiscal Impact Study $10,000
2. Design Element 11,100
3. Eastern Territories 800
4. E.I.R. 12,400
5. General Plan Text 31,750
b. Direct Costs 500
7. Public Meetings 5,300
$71 ,850
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Page 3, Item 10
• Meeting Date~j$$
In addition to the funds remaining in the existing authorized budget, staff
estimates that it will require an additional $44,486 to complete the General
Plan Update project. This additional work can be broken down as follows:
1. Additional Costs Associated with Expanded
Scope of Work
- Task 5 - Central Chula Vista $ 8,215
- Task 11 - Planning Meetings 7,810
2. Additional Cost Associated with Extension
of Contract Period
- Estimated Cost Due to Salary 4,311
Adjustment for P&U Technologies
Staff (Effective 1/1/88 -
71,850 x 6%)
- Estimated Costs of Project 10,650
Coordination, Incorporation
of New Data and Other Work
• 3. additional Costs Associated with New Tasks
Requested by City Staff
- Eastern Territories Scenario 4 8,500
- Preparation of Exhibits, Data 5,000
Summaries and Scenarios Description
for City Council and Members of the
Public
TOTAL ADDITIONAL COST-TO-COtr1PLETE $44,486
The total additional cost is partially due to the extended contract period
beyond December 31, 1987 and partially due to new work requested by staff.
The additional funds requested represent an increase of 18~ to the current
authorized budget for the General Plan Update.
FISCAL IMPACT: The estimated cost to complete this additional work is
$44,486. The source of funds is the unallocated reserve of the General Fund.
WPC 4661P
• the City Council of
Chula Vista, California
Dated ~- /~ - ~,~