HomeMy WebLinkAboutAgenda Statement 1987/12/15 Item 10COUNCIL AGENDA STATEMENT
Item to
Meeting Date 12/15/87
ITEM TITLE: Resolution ~~~~ Appropriating funds, accepting bids,
and awarding contract for "The Construction of Sidewalk Ramps,
Missing Sidewalk, and Sidewalk Rehabilitation 1987-88 Program
at Various Locations in the City of Chula Vista, CA"
SUBMITTED BY: Director of Public Works
REVIEWED BY: City Manager ~~~`~~ (4/5ths Vote: Yes X No )
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At 2:00 p.m, on November 4, 1987, in Conference Room 5 in the Public Services
Building, the Director of Public Works received sealed bids for "The
Construction of Sidewalk Ramps, Missing Sidewalk, and Sidewalk Rehabilitation
1987-88 Program at Various Locations in the City of Chula Vista, CA" The work
includes the removal of existing curb, gutter, and sidewalk and replacement
with the construction of sidewalk ramps. It also includes the removal and
construction of deteriorated sidewalk in the Montgomery area and replacement
with new sidewalk. And last, it includes the construction of a new sidewalk
along the south side of Orange Avenue between Second Avenue and Albany which
requires construction of a 4 ft, high chain link fence, excavation and
grading, a crib type retaining wall and landscaping. The funds for this work
were budgeted in the 1987-88 Capital Improvement Program.
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RECOMMENDATION: That Council:
1. Appropriate $57,893.83 from the unappropriated reserves of Gas Tax Funds
to Sidewalk Improvement - Orange Avenue, Second Avenue to Albany account.
2. Accept bids and award contract to Roca Construction, Inc., Chula Vista, in
the amount of $121,357.94 (this includes a reduction in the bid amount of
$16,000).
3. Authorize City Engineer to execute Change Order 1 which decreases the
contract bid by $16,000 (reduces estimated number of ramps from 60 to
approximately 40).
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
This project combined three separate CIP projects with similar types of work
under one contract. The three projects are as follows:
1. Sidewalk ramps - This work includes the construction of sidewalk ramps at
various locations throughout the City (location map attached).
Approximately 40 ramps will be constructed. Funds budgeted for
construction in FY 1987-88 equal $35,000.
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CHANGE IN CONTRACT
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ORDER N0. ONE
DATE: January 18, 1988
CONTRACT: Construction of Sidewalk Ramps, Missing Sidewalk, and Sidewalk
Rehabilitation
CONTRACTOR: Roca Construction, Inc. JOB: AO-064/AO-065/AO-069
The following changes shall be made to increase the contract dated January 19,
1988, between the City of Chula Vista and Roca Construction, Inc., Contractor.
REMARKS AND DETAILS:
Change in contract initiated by the City of Chula Vista and approved by the
Contractor prior to award of the project.
Decrease
1. Item 4. 4" PCC Sidewalk Ramps
Reduce number of sidewalk ramps to be installed
such that the contract amount is reduced by $16,000,
Approximate area to be reduced is equal to 1,927,71
square feet (1,927,71 sq. ft. x $8.30/sq. ft. _ $16,000)
Exact amount will be determined in the field such that
all funds available for construction of ramps will be
expended.
2. Item 9. Herringbone Grooves
Reduce bid item from $650,00 per ramp to $200,00
per ramp. Number of ramps to receive herringbone
grooves remains unchanged at seven. Contract decrease
equals $3,150 (650.00 - 200.00 x 7 = $3,150)
- $16,000,00
- $ 3,150.00
NET CHANGE _ - $19,150.00
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ORIGINAL CONTRACT PRICE
PREVIOUS CHANGE ORDER NOS.
REVISED TOTAL CONTRACT PRICE
THIS CHANGE ORDER N0. ONE
$137,357.94
$ -0-
$137,357.94
- $ 19,150.00
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It is agreed by the undersigned that all extra work shall be performed and
materials furnished in accordance with the original contract and in accordance
with the statement, if any, attached hereto.
TOTAL CONTRACT $118,207.94
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Roca Construction
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ohn Lippitt Tom Garibay
Dir, of Public Works Dep. Dir. of Public Works/
City Engineer
(64:CHNG.ODR)
Page 2, Item 10
Meeting Date~T'£jT~j$7
2. Sidewalk rehabilitation - Work was budgeted to replace various sidewalks
in the Montgomery area that had become a safety hazard due to root uplift
and cracking. This project replaces the sidewalk along the north side of
Waples Street between Oaklawn and Colorado Avenue. In subsequent years,
the City will be replacing sidewalks as shown on the attached sketch.
Funds budgeted this year are $15,000.
3. Sidewalk along the south side of Orange Avenue between Second Avenue and
Albany - This work includes construction of a new sidewalk, 4 ft, chain
link fencing, excavation and grading, and a retaining wall with
landscaping as shown on the attached sketch. Funds budgeted this year are
$20,900.
Total budget for the three projects - $70,900.
Bids were received from three contractors as follows:
Bidder Bid Amount
1. Roca Construction, Inc. - Chula Vista $137,357.94
2. Sapper Construction Co. - San Diego 146,897.00
3. Carolyn E. Scheidel Contractor - La Mesa 154,932.00
Sidewalk Ramps
Over the past few years, the City has received excellent bids on the
construction of sidewalk ramps throughout the City with prices actually below
the engineer's estimate. On the other hand, with this particular bid, the
cost for the sidewalk ramps is greater than what we estimated. The bid
specifications allow the City to reduce the quantity of work to be done. The
Contractor has agreed to execute a change order to reduce the number of ramps
and hence the contract amount by $16,000.
Sidewalk Along Orange Avenue, Second Avenue to Alba
The Orange Avenue project provided for sidewalks for pedestrians, many of them
school children commuting to and from the three schools in the vicinity.
Since budgeting for this project, a traffic signal was authorized at Second
and Orange Avenue, necessitating the need for a sidewalk on the south side of
Orange rather than as originally contemplated to be installed on the north
side. By relocating the sidewalk, the cost of this project has accelerated
because there is now a need to construct a retaining wall (estimated to cost
$53,000) along with extensive grading and excavation. Gas Tax funds generated
by the Montgomery community left over from other completed projects will be
used for the special appropriation Gas Tax funds required for this project.
Based on the fact that all three bids received were relatively comparable,
staff believes the low bid is valid.
Attached is a copy of the Contractor's Disclosure Statement.
Page 3, Item 1
Meeting Date?
FINANCIAL STATEMENT:
Funds Required for Construction
A. Contract Bid Amount $137,357.94
B. Change Order 1 ($16,000.00)
C. Contingencies (approx. 5qo) 6,142.06
Total Funds Required for Construction of Project $127,500.00
Funds Available for Construction as Follows
A. Sidewalk Improvements Orange Avenue, Second to Albany $ 20,900.00
B. Sidewalk Rehabilitation - Montgomery Phase I 14,000.00
C. Wheelchair Ramps - Neighborhood Strategy Area Phase VII 34,706.17
D. Unappropriated Reserves - Gas Tax Funds 57,893.83
Total $127,500.00
SLH:fp/A0064, A0065, A0069
WPC 3398E
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Dated