HomeMy WebLinkAboutAgenda Statement 1987/12/15 Item 6•
COUNCIL AGENDA STATEMENT
Item 6
Meeting Date 12/15/87
ITEM TITLE:
SUBMITTED BY:
REVIEWED BY:
Resolution ~3 3 ~ Accepting bids and awarding contract
for computer hardwire, peripherals and software
Director of Finance;
City Manager ~
~.
(4/5ths Vote: Yes No X )
Bids were received and opened at 2:00 p.m, on December 3, 1987, in the office
of the Purchasing Agent for the purchase of computer hardware, peripherals and
software as approved in the FY 1987-88 budget.
The equipment was bid in lots by department. The equipment must be installed,
set up for operation and covered by one year warranty on site. The lots are
as follows:
LOT
1
• 3
4
RECOMMENDATION:
DEPARTMENT
Library, Administration
Library, Adult Services
Fire, Administration
Fire, Prevention
LOT DEPARTMENT
5 Police, Services
6 Police, Support
7 Engineering, Administration
8 Engineering, Design
9 Public Information
Lot 1 , 3, 4, 5, 6 & 7
That Council award bid to Photo & Sound Company.
Lott&9
That Council award bid to PacTel Info Systems.
Lot 8
T~'iat Council award bid to Lightspeed.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
Bids by lot were received as follows:
Lot 1 - Library, Administration
BIDDER:
Software City $4,371.48
• Photo & Sound 5,118.50
PacTel Info Systems 5 423.50
Lightspeed 5,660.00
Gateway Computer 5 878.00
Advanced Geographic Systems 6,400.00
RECOMMENDED
• Page 2, Item 6
Meeting Date-T~]$7
1
Software City bid on AST computers which do not meet specifications. The
bid of Photo & Sound Co, meets specifications and is acceptable.
Equipment includes a Compaq 286 micro-computer, letter quality printer,
and Wordperfect software.
Lot 2 - Library Adult Services
BIDDER:
PacTel Info Systems
Software City
Photo & Sound
Gateway Computer
Lightspeed
Advance Geographic Systems
$ 730.00 RECOMMENDED
759.95
806.00
881,00
934,00
1,130,00
The low bid of PacTel Info Systems meets specifications and is
acceptable. Acquisition of dot matrix printer.
Lot 3 - Fire, Administration
BIDDER:
Photo & Sound
• PacTel Info Systems
Software City
Lightspeed
Gateway Computer
Advanced Geographic Systems
$1,625,00 RECOMMENDED
1,685,50
1,804,95
1,950,00
1,968.00
2,290.00
The low bid of Photo & Sound Co, meets specifications and is acceptable.
Equipment includes letter quality printer.
Lot 4 - Fire Prevention
BIDDER:
Software City
Photo & Sound
Lightspeed
PacTel Info Systems
Gateway Computer
Advanced Geographic Systems
$ 3,764.12
4,045.50 RECOMMENDED
4,250,00
4,271.50
4,459,00
5,745.00
Software City bid on AST computers which do not meet specifications. The
bid of Photo & Sound Co, meets specifications and is acceptable.
Acquisition of a Compaq 286 micro-computer, printer, and Lotus software,
_ ~
~~
•
Lot 5 - Police, Services
BIDDER:
•
Software City $4,171,66
Photo & Sound 4,846,50
PacTel Info Systems 5,146,50
Lightspeed 5,338,00
Gateway Computer 5,609.00
Advanced Geographic Systems 5 970,00
Page 3, Item 6
Meeting Date~~$7
RECOMMENDED
Software City bid on AST computers which do not meet specifications. The
bid of Photo & Sound Co, meets specifications and is acceptable,
Equipment includes a Compaq micro-computer, printer, video adapter, and
monochrome display,
Lot 6 - Police, Support
BIDDER:
Photo & Sound
Software City
Lightspeed
Gateway Computer
Advanced Geographic Systems
$1,462,00 RECOMMENDED
1,492,79
1,706,00
2,313,00
3,150,00
The low bid of Photo & Sound Co, meets specifications and is acceptable.
Acquisition of four printers with stands,
Lot 7 - Engineering, Administration
BIDDER:
Photo & Sound
PacTel Info Systems
Gateway Computer
Lightspeed
Advanced Geographic Systems
$5,318.00 RECOMMENDED
5,443,00
5, 937, 00
6,326,00
7,815,00
The low bid of Photo & Sound Co, meets specifications and is acceptable,
Acquisition of two IBM system 30 micro-computers, printer, scanner, and
software,
Lot 8 - Engineering, Design
BIDDER:
Photo & Sound
Gateway Computer
Lightspeed
Advanced Geographic Systems
$15,793,77
18,883,00
20,936,00 RECOMMENDED
31,155,00
=~; =` ~
• Page 4, Item 6
Meeting Date~27T~/$7
The bids received from Photo & Sound Co, and Gateway Computer were
incomplete. Not all the items in the lot were bid; therefore, the bid of
Lightspeed is low bid and is acceptable, Equipment includes a Compaq 286
micro-computer, printer, math co-processor, color monitor, plot station,
digitizer board, and software,
Lot 9 - Public Information
BIDDER:
Photo & Sound
PacTel Info Systems
Software City
Gateway Computer
Lightspeed
Advanced Geographic Systems
$ 5,732,00
9,335,00 RECOMMENDED
9,528,21
9,733,00
10,416,00
13,410,00
The bid of Photo & Sound Co, does not meet bid specifications. The
printer bid is not acceptable. The bid of PacTel Info Systems meets
specifications and is acceptable, Equipment includes a micro-computer,
letter quality printer, power director, and software.
FISCAL IMPACT: The funds were provided in the FY 87-88 budget. The funds
•are available in the following accounts:
LOT N0, ACCOUNT N0, DEPARTMENT COST INCLUDING
SALES TAX
1
2 100-1611-5566 Library $ 5 425.61
3 100-1620-5568
100-1211-5566 Library
Fire 773.80
4
5
100-1230-5566
Fire 1,722,50
4
288
23
6 100-1020-5568 Police ,
.
5,137,29
100-1030-5568
100-1040-5568 Police
Police 695,36
7
8
100-1401-5566
Engineering 854.36
5 637
08
100-1420-5566 Engineering .
14,875
00
9 222-250-5566
100-0215-5566 Sewer Fund
Mana
ement S .
7,317,16
g
vc, 9,895.10
TOTAL $_56,621 49
A total amount of $57,378 was budgeted in FY 1987-88 for the above equipment
and the total bid price is $56,621,49,
WPC 0497G
•
tylf the City Council cif
Chula Vista, C:~iifarnia
Dated
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