HomeMy WebLinkAboutAgenda Statement 1987/12/08 Item 11• CITY COUNCIL/REDEVELOPMENT AGENCY AGENDA STATEMENT
Item 11
Meeting Date 12/s /87
ITEM TITLE: Resolution ~3/ 7 Appropriating funds, accepting bids,
and awarding contract for "Landscaping Marina Park, "E", "H",
and "J" Street Entries and "J" Street Median in the City of
Chula Vista, California" and a 'proving Change Order No. 1
SUBMITTED BY: Director of Public LJorks
Director of Parks and Recre ti on~~'~-h~( ~~
Director of Planning
4'
REVIEWED BY: City Manager/Executive Directo ~nj 4/5ths Vote: Yes X No )
At 2:00 p.m, on October 27, 1987, in Conference Rooms 2 and 3 in the Public
Services Building, the Director of Public Works received sealed bids for
"Landscaping Marina Park, "E", "H", and "J" Street Entries and "J" Street
Median in the City of Chula Vista, California." The work includes demolition
of existing improvements, irrigation and planting, decorative PCC pavement,
sidewalk, walkways, mow strips, driveway, curb and gutter, asphalt pavement,
wood plank railroad crossing, and other miscellaneous work shown on the plans.
.RECOMMENDATION: That City Council/Agency:
1. Accept bids and award contract to Roca Construction Inc., Chula Vista,
California in the amount of $200,$61.00 subject to sDG&E's agreeing to the
lease of t~ieir property at Marina Park..
2. Authorize City Engineer to execute Change Order No. 1 which provides for
increasing the contract amount for the PCC pavement at "E", "H", and "J"
Street entries in the amount of $11,503.75.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
This project combined three separate CIP projects. The first was the
renovation of "J" Street between Broadway and I-5 freeway; the second, the
renovation of the entrances at "E", "H", and "J" Street at I-5 freeway; and
third the park improvements for Marina Park at "J" Street and Bay Boulevard.
Background on Renovation of "J" Street Median
This is the fourth time that the City staff has gone out to bid for the
renovation of "J" Street median. The first time was on February 26, 1986, and
only one bid from L. R. Hubbard Construction Company, San Diego, for $127,797
was received. This was analyzed by staff to be too high and was rejected by
the City Council.
• Page 2, Item 11
Meeting Datei278 787
The second time the project was put out to bid, three bids were received on
June 11, 1986, as follows:
Sapper Construction Company, San Diego - $169,950
Valley Crest Landscape, San Diego - $143,186
Silver Strand Masonry and Cement Contractors, San Diego - $62,435.70
While the Silver Strand Masonry bid of $62,435 was below the engineer's
estimate of $74,500, they subsequently indicated that they had made a major
error in their bid price regarding PCC pavement. Their quoted price was
$23,239 too low. The correct total bid should have been $85,674. Staff
reviewed the quantity of concrete and agreed on the error amount. Staff was
advised by the City Attorney's office that the low bid could not be adjusted
upward and the contract awarded. Council rejected all bids.
The third time the project was put out to bid, two bids were received on
July 30, 1986, as follows:
Valley Crest Landscape, San Diego - $143,186
Lindal Engineering Co., La Mesa - $131,772
Both of these bids still well exceeded the engineer's estimate of $74,500. At
that time, the Council again rejected the bids for the renovation of "J"
.Street.
The Landscape Architect then modified the "J" Street Renovation Plan by
eliminating the raised decorative concrete and substituting flat decorative
concrete along with other minor changes. Staff then combined that project
with the entryway renovation at "E", "H", and "J" Street and the construction
of the Marina Park improvements.
Bids for this new project were received from two contractors as follows:
1. Roca Construction, Inc. - Chula Vista $200,861
2. Landscape Irrigation Specialists, Inc. - E1 Cajon $215,768
In reviewing the low bid, the approximate cost for each of the three separate
projects is as follows:
1. "J" Street Median Renovation, Broadway to I-5 $116 621
2. "E", "H", "J" Street Entries '
3. Marina Park 20,970
63,270
The low bid by Roca Construction, Inc. of $200,861 is above the engineer's
estimate of $155,018.50 by $45,842.50, or 29.6%. Although the bid is above
the engineer's estimate, we have reviewed the bid and do not believe that by
rebidding the project, we would receive lower bids. Therefore, it is
recommended that the contract be awarded to Roca Construction, Inc.
.Attached is a copy of the Contractor's Disclosure Statement.
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•
Change Order No. 1
Page 3, Item 11
Meeting Date~1~8 7$7
In preparing the bidding documents, the quantity of decorative PCC pavement
and 4" thick PCC slab work for the entrances at "E", "H", and "J" Street was
incorrectly calculated. The amount of 4" PCC flatwork should have been 387
sq, ft, more and the amount of decorative PCC pavement should have been
increased by 1519 sq, ft. As a result, based on the contractor's unit prices
bid, the contract needs to be increased $11,503.75. The contractor has agreed
to do the additional work at the unit prices bid.
Financial Statement
Funds Required for Construction:
A. Contract Amount $200
861
00
B. Change Order No. 1 ,
.
11
503
75
C. Contingencies (approx. 10%) ,
.
21,235.25
Total Funds for Construction of Project $233,600.00
Funds Available for Construction as follows:
A. Expansion of "J" Street Park to Bay Boulevard $ 57
050.OU
Renovate Median - "J" West of Broadway ,
24 385
86
C. Renovate Median - West "J", A dditional Funds .
81,878
78
D. Renovate Median "E", "H", and "J" Streets .
9
100
00
Total Available ,
.
~
~
Additional Funds Required 6
1
g '36 *
Total $~3~b-6D: DU
* $12,550.00 from Unappropriated Balance of Bayfront/Town Centre Bond
Redevelopment Funds;
$48,635.36 from Unappropriated Reserve Gas Tax Funds
SLH:nr/AX071, AX081, J0016
WPC 3333E
C~
y the City Council of
Chula Vista, California
Dated
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