HomeMy WebLinkAboutAgenda Statement 1987/10/13 Item 8COUNCIL AGENDA STATEMENT
• Item 8
Meeting Date 10/13/87
ITEM TITLE; Resolution ~3~ ~~ Amendment of Agreement between the City
of Chula Vista an PSD Technologies regarding preparation of
the General Plan Update and appropriating funds
SUBMITTED BY: Director of Planning ~~~~a~L `' ~'
REVIEWED BY: City Manager ~ (4/Sths Yote: Yes % No_)
This is an amendment of P&D Technologies contract (formerly FRC Engineering)
to cover added hours involving public meetings and hearings and the ongoing
coordinance of the General Plan. A revised time schedule is also discussed.
RECOMliENDATION: Adopt the resolution and authorize the Mayor to execute the
agreement amendment and appropriate the funds.
BOARDS/COMMISSIONS RECOMMENDATION: Nat applicable.
DISCUSSION:
• Amendment of the Axreement
The original General Plan contract included 100 hours for meetings and public
participation. At the time that was a guess, and it really wasn't known
whether the I00 hours was adequate or not. As it turns out, the 100-hour
limit was exhausted on July 17, 1987. A greater-than-expected amount of
coordination has been involved with the early-on citizen interviews and
questionnaire, staff meetings, meetings with the property owners, meetings
with the technical committee, liaison with the County and the Sweetwater
Planning Committee and Civic Association and workshops with the Resource
Conservation Commission, Town Centre Project Area Committee, Planning
Conunission and City Council.
The planning process is now reaching the stage where plan evaluation and
selection and public comment and review are critical to the integrity of the
plan and its successful adoption. It is estimated that an additional 116
hours at a cost $9,500 will be needed to track the General Plan Update to
adoption. This should provide enough hours for the required public hearings as well as
an~u~ein~olt~ioem~ener~alf~~an$sy°prepa'~awtion,to schedule to obtain more in depth public
Cu rent Status
By way of the plan update status, the schedule has slipped about 6 weeks.
This delay has been due to same difficulties encountered in the transportation
modeling and not being able to get computer time when desired from SANDAG for
the various runs. As of October I, 19$7, approximately 72~ of the P&D
Technologies work program has been completed. Approximately 94~ of the
• Engineering Science work program has been completed and 63% of JHK's work has
been finished.
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Ma.ior Work Elements Remaining
Page 2, Item 8
lieeting Date 10/13/87
The remaining work elements for the General Plan Update Project can be
generally described as follows:
1. Testing of Alternative Land Use Scenarios.
2. Election of Preferred Scenario.
3. Preparation of preliminary General Plan.
4. Public Hearings by Planning Commission and City Council and Plan Adoption.
The process of completion of the above work elements has a definite sequential
order. The testing work must be completed hefore the City Council can select
a preferred alternative. The City Council selection of a preferred
alternative must occur before the consultants can prepare the General Plan
maps, text, and EIR. The General Plan maps, text, and EIR must be prepared
before the public hearings can be advertised.
Remaining Schedule
In terms of the time required to prepare the General Plan text, maps and EIR,
we estimate approximately two months for the initial work and, possibly,
another month or so for review and refinement by City staff. The Master
Environmental Impact Report will take approximately two months to prepare and
another two months to circulate for public review, comments, and final
preparation. Therefore, our best estimate of the target dates for completion
of the remaining steps of the General Plan Update is as follows:
Work Element
1. Completion of Testing of Alternative Land
Use Scenarios
2. Selection of Preferred Land Use Scenario
3. Preparation of Preliminary General Plan
and Draft Environmental Impact Report
4. Processing of draft EiR
5. Public Hearings by Planning Commission
and City Council to Adopt New General
Plan
Target Date
October 1987
November 1987
Harch 1988
May 1988
June/July 1988
It will be necessary to extend P&D Technology's contract beyond December 31,
1987. This may also involve some additional expense which will be further
evaluated in conjunction with the contract extension as we get closer to the
end of the year.
FISCAL IHPACT: The estimated cost to complete this effort is $9,504. The
source of funds is the General Fund.
WPC 4371P
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