HomeMy WebLinkAboutAgenda Statement 1987/09/15 Item 11•
ITEM TITLE:
SUBMITTED BY:
REVIEWED BY:
COUNCIL AGENDA STATEMENT
Item 11
Meeting Date 9/15/87
Resolution ~~,.~/ Approving the agreement between the
City of Chula Vista and Laidlaw Waste Systems, Inc. to provide
street sweeping services and appropriating a ditional funds
Director of Public Works/City Engineer
City Manager ~. ~ (4/5ths Vote: Yes X No
+:
On August 10, 1987, the City received proposals for street sweeping services
for a new three-year contract scheduled to begin on September 1, 1987.
RECOMMENDATION: That Council adopt the resolution approving the agreement
for the f i rst year beginning October 1 , 1987 and ending August 31 , 1988, to
Laidlaw Waste Systems, Inc. and appropriating $10,000 from the General Fund
reserve.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
ids were advertised and mailed to prospective vendors and two bids were
received.
Bidder Total Annual Amount Bid
Laidlaw Waste Systems, Inc. - Chula Vista, CA $224,318.84
R. F. Dixon, Inc. - Downey, CA 264,758.40
The bid of Laidlaw Waste Systems meets specifications and is acceptable to the
Director of Public Works/City Engineer.
For your information, the annual street sweeping contract includes sweeping
approximately 20,513 curb/pass miles of street and 18,628,000 sq. ft. of
parking lots. Each of those figures represent the total annual amounts in
several different categories of frequencies.
The new contract includes several items which were changed from the previous
contract which we believe will make it easier to monitor the contractor and to
ensure that the City streets are being swept in accordance with the Council's
policies. Among these items are the requirement for the Contractor to submit
route maps of his sweeping routes showing the exact route that a sweeper will
take so that we can visually determine that a street is being swept
appropriately. Another item is the inclusion of a tachograph on the equipment
which will record vehicle travel time as well as sweeping time. The
tachograph is required to be turned in for each day's sweeping along with the
~equest for payment. The department can review the tachographs and determine
if the appropriate number of curb miles are being swept on any particular
day. Provision i s also made i n the contract to pay for curb mi 1 es actually
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swept rather than a blanket annual amount, so that if streets must be removed
from the list for construction, or it is determined that the contractor has
missed a street, appropriate deductions from the contract amount may be made.
Further provisions of the contract include prices bid are to be the first
contract year. Adjustments during the second and third years are based upon
tVie CPI increase for the San Diego region up to a maximum of 6q per year.
There is also provisions for years 4 and 5 which would become negotiable based
on mutual decision to extend the contract for those years. Another provision
i s that dump fee adjustments may be made during the first three years of the
contract for unusually large increases in dump fees. Also payment for
addition of new subdivision streets accepted by the City during the life of
the contract shall be made at the same rate or unit price as existing streets
swept at the same frequency rather than at a higher price as i s the case i n
the current contact. Along with the provisions of this contract, this
department is also working with the Contractor to provide a computerized
inventory listing of all of the streets within the City and broken out by the
Contractor's sweeping route. This computerized listing will assist both the
City and the Contractor in the billing procedures. Both the mapping and the
computer listing situations have contributed to a delay in completing all the
necessary items so that the contract could not be awarded prior to
September 1. Those items are now being taken care of and the contract can be
a~varded and payment be made under the new contract provisions. The period
~rom September 1 to the effective date of this contract of October 1, 1988,
as covered by extending the previous contract for the interim period.
FISCAL IMPACT: The total cost for the first year's contract is estimated to
be approximately $224,320. Funds are provided in Account No. 100-1441 in the
amount of $217,250, requiring an additional $7,770 to cover the estimated cost
of this contract without additional streets. The addition of future
subdivision streets is estimated to bring that additional requirement up to
$10,000. The additional $10,000 should be made available from the General
Fund Reserve to cover the cost of sweeping parking lots and alleys which are
not eligible for gas tax expenditures.
WPC 0041S
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b 21~e City C,+~~.~ncil of
C~iula Visa, California
Dated ~ ~ ~,~
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