HomeMy WebLinkAboutAgenda Statement 1987/08/18 Item 9COUNCIL AGENDA STATEMENT
• Item 9
Meeting Date 8/18/87
ITEM TITLE: Report: San Diego Philharmonic Pops Concert
Resol uti on~J~j?~'~ Appropriating funds for the San Diego
Philharmonic Pops Concert expenses and authorizing the Mayor
to execute agreements.
SUBMITTED BY: Director of Parks and Recreatior~v~
REVIEWED BY: City Manager ~L~ (4/5ths Vote: Yes X No )
The City, in conjunction with the San Diego Unified Port District, is planning
to host a "Pops" concert at Marina View Park on August 30, 1987. The newly
formed San Diego Philharmonic Pops Orchestra will be performing.
RECOMMENDATION: Adopt resolution appropriating funds from the
unappropriated reserves to cover the City's share of expenses and authorizing
the Mayor to execute the agreements with the San Diego Philharmonic, San Diego
Fireworks, and Rohr Industries subject to approval of City Attorney of any
• proposed changes to the Hold Harmless and Insurance clauses proposed by the
San Diego Philharmonic.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
The City is planning to host a Pops concert at Marina View Park on August 30,
1987. The San Diego Philharmonic Pops Orchestra will be performing the
concert. The San Diego Unified Port District has agreed to furnish $17,000 to
defray the actual contract cost of the orchestra if the City will absorb the
other costs required for the event. After reviewing the standard agreement
submitted by the Philharmonic, the City's Risk Manager and the City Attorney
have rewritten sections in the contract regarding insurance requirements and
hold harmless language. The language and requirements included in the
original contract were not deemed satisfactory. Final approval of the
agreement will be contingent upon acceptance by the Philharmonic Association,
although no problems are anticipated. Any subsequent changes to the agreement
as presented here will be subject to the City Attorney's approval.
The City's incidental costs are as follows:
1. Electrical Requirement
Provide 100 amp. service to the area. This amperage is necessary for the
electrical needs required for the sound and lighting systems provided by
• the Philharmonic. Cost $1,000
• romotional Ex enses
2. P P
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Meeting Date~7~
The City's Public Information Coordinator will coordinate all the public
relations, promotion and advertising necessary to insure a successful
audience. Cost: $3,000
3. Police Services
Due to the limited accessibility to the area, the Police Department and
Police Reserves will provide the necessary traffic control in the area.
Also, security of stage area is a requirement specified by the
Philharmonic. Cost: $800
4. Parks and Recreation Personnel
Parks and Recreation staff will be assigned security and clean-up of the
area prior to and following the concert. Cost: $500
5. Fireworks Display
• 6.
The Philharmonic has suggested a conservative fireworks display for their
musical finale. San Diego Fireworks has been selected to provide the
display. Cost $2,500
Portable Sanitation Facilities
The Philharmonic Orchestra requires two sets of toilets reserved for the
musicians. Ten additional portable units will be placed at the concert
site in anticipation of the large crowd expected. Cost $1,000
7. Shuttle Bus Service
The sponsor (City) must provide parking facilities for orchestra members.
Arrangements will be made to have musicians park vehicles in the Public
Works employees parking lot and be shuttled to and from the stage area.
Shuttle bus service will also be provided for the general public to and
from the concert site. Buses will pick up at the "E" Street Trolley
Station, "H" Street Station, and the Palomar Station. Pick-up points will
be at regular City transit bus stops. Cost: $500
8. Traffic Control
Rental of barricades, traffic cones, and no parking signs will be required
in the area to insure smooth traffic flow. Cost:_ $350
9. Miscellaneous Supplies
The following items will be necessary to insure that the event runs
smoothly: trash receptacles, trash can liners, toilet paper, boundary
• tape, etc. Cost: $300
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• Meeting Date-$7T$7$7
10. Public Works Personnel
Public Works staff will be required to set up traffic control signs and
barricades in advance of the event. Cost: $120
Summary of Proposed Budget
1. Electrical supplies/service $ 1,000
2. Promotional expenses 3,000
3. Police services 800
4. Parks and Recreation personnel 500
5. Fireworks display 2,500
6. Portable Sanitation 1,000
7. Shuttle bus service 500
8. Traffic control supplies 350
9. Miscellaneous supplies 300
10. Public Works personnel 120
$T~7~
The Philharmonic will provide the stage, orchestra shell, and all sound and
lighting equipment. They will provide all set up and removal of equipment.
The site of the performance wi 11 be at Marina View Park, just south and west
of the junction of "J" Street and Tidelands Avenue.
• The Philharmonic has submitted their standard agreement (Attachment "A") for
the City to execute to guarantee the performance on August 30, 1987. San
Diego Fireworks has also submitted a contract to be executed for the Fireworks
Display (Attachment B). Rohr Industries Indemnification Agreement (Attachment
"C") must also be signed.
The performance of the Pops Orchestra will greatly enrich the cultural and
artistic opportunities of Chula Vista residents. This event will also help to
enhance the City's image as a community that nurtures cultural programs.
FISCAL IMPACT: The City's share of the costs involved in hosting the Pops
Orchestra will be $10,070. This amount would have to be allocated from the
unappropriated balance of the General Fund.
WPC 0828R
~=
•
~y the City Council of
Chula Visi:a, Ca;irornia
Dated