HomeMy WebLinkAbout2010/11/23 Item 12
CITY COUNCIL
AGENDA STATEMENT
~\~ CITY OF
~~ CHULA VISTA
11/23/10, Item~
SUBMITTED BY:
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING THE REPORT ESTABLISHING
EACH ELEMENT OF CALIFORNIA PUBLIC CONTRACTS CODE
SECTION 5103, RELIEVING PAL ENGINEERING FROM THEIR
BID PURSUANT TO CALIFORNIA PUBLIC CONTRACTS CODE
SECTION 5101, ACCEPTING THE REMAINING BIDS,
A W ARDlNG THE CONTRACT FOR THE "ADA CURB RAMPS
FY 2009/2010 (STL352)" TO BLAIR RASMUSSEN
CONSTRUCTION, INC. IN THE AMOUNT OF $528,963.80, AND
AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO
EXPEND ALL AVAILABLE FUNDS IN THE PROJECT,
INCLUDING SUFFICIENT ELIGTBLE FUNDS AVAILABLE IN
THE "ADA CURB RAMP FY20l0/2011': (STL374)
DIRECTOR OF PUBLIC WORKS i(&t$
ASSIST ANT DIREft!R OF ENGINEERING
CITY MANAGER
ASSIST ANT CITY ANAGER
4/5 HS VOTE: YES 0 NO k'J
ITEM TITLE:
REVIE\VED BY:
SUMMARY
On October 13, 2010, the Director of Public Works received sealed bids for the "ADA Curb
Ramps FY 200Y/2010JSTL352)" CIP Project. The work to be done consists of the installation
of ADA pedestrian ramps and other concrete improvements at various locations citywide; Ramp
LocatIon #33 is being considered separately because of a decision-maker conflict. The proposed
action would accept the report establishing each element of California Public Contracts Code
see lion 5103, relieve PAL Engineering, from their bid pursuant to California Public Contracts
Code section 510 I, accept the remaining bids, award the contract for the "ADA Curb Ramps FY
2009/2010 (STL352)" to Blair Rasmussen Construction, Inc. in the amount of $528,963.80, and
authorizing the Director of Public Works to expend all available funds in the project including
sufficient eligible funds available in the "ADA Curb Ramp FY20 I 0/20 11" (STL374).
ENVIRONMENTAL REVIEW
The Environmcntal Review Coordinator has reviewed the proposed project tor compliance with
the National Environmental Pohcy Act (NEPA) and has determined that the project '1ualifies for
a Categoncal Exclusion (subject to 58.5) pursuant to SectIon 24 of the Code of Federal
Regulations 58.35( I), subsection I [Acquisition, repair, improvement, reconstruction, or
rehabilitation of public facilities & improvements; e.g. curbs, sidewalks, repaving streets 1
12-1
11/23/10, Item /2
Page 2 of 4
pursuant to ImplementatIon Guidelines established by the U.S. Department of Rousing and
Urban Development (HUD). Additionally, the Environmental Review Coordinator has also
reviewed the proposed project for compliance with the California Environmental Quality Act
(CEQA) and has deternlined that the project qualifies for a Class I categorical exemption
pursuant to Section 15301 (c) [Existing Facilities] of the State CEQA Guidelines. Thus, no
further environmental review is necessary.
RECOMMENDATION
Council adopt the resolution.
BOARDS/COMMISSION RECOMMENDA nON
Not applicable.
DISCUSSION
The "ADA Curb Ramps FY 2009/20 I 0 project" consists of the installation of ADA pedestrian
ramps and associated improvements at various intersections in the City. The work will generally
include some removal and replacement of displaced curbs, gutters, sidewalks and portions of
cross gutters in order to assure compliance with current ADA standards for pedestrian ramp
construction. The pedestrian ramp locations selected for this project were based on a
comprehensive priority list that is maintained by the Public Works Department.
Tn an effort to ensure that all project funds are exhausted in STL352, the project scope
intentionally exceeds the available funds. Sufficient eligible ti.ll1ds are available in the "ADA
Curb Ramp FY201O/20 11" (STLJ 74) project account to complete construction without impact to
the General Fund.
Project Design staff prepared specifications and advertised the project. A map and list of each
project location is shown in AttaclU11ent 1. On October 13,2010, the Director of Public Works
received five (5) bids for the "ADA Curb Ramps FY 2009/2010 (STLJ52)" CIP Project. Thc
following bids were received (in order oflowest to highest bid amount):
CONTRACTOR BID AMOUNT
1. PAL General Engineering, Inc. - San Diego, CA $488,829.00
2. Blair Rasmussen Construction, Inc. San Diego, CA $528.963.80
3. New Century Construction, Inc. - Lakeside, CA 5621,280.00
4. RTA Engll1eering and Construction, Inc. - Poway, CA S635,480.00
5. Palm Engineering - San Diego, CA S671,740.00
On October 14, 2010, the City received a letter from the apparent low bidder, PAL General
Engineering, Inc., requesting to be relieved of their bid on the basis of clerical error, pursuant to
Section 5103 of the State of California Public Contract Code. After reviewing evidence
provided by PAL Engineering substantiating the clerical error, and because the request was
submitted within the timeframe required by law, staff recommends consenting to the requested
relief of PAL General Engineering, lne.'s bid and awarding a contract to the second lowest
bldder.
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11/23/10, Item /Z
Page 3 of 4
The second lowest bid submitted by Blair Rasmussen Construction, Inc. is below the Engineer's
estimate of $560,000.00 by $31,036.20 (6% below the Engineer's estimate). The Contractor has
not workcd on any previous projects for the City. Staff contacted the Project Engineer/Manager
for several of their construction projects performed within the last year and found that Blair
Rasmussen Construction, Inc. performed the work satisfactorily. The Contractor's License No.
670528 is current and active.
Minoritv Business Enterprise/Women Business Enterprise Goal
The bid documents set forth participation requirements per Council Resolution 12113 and
Federal Law lor meeting minority and women-owned goals. The contractor, Blair Rasmussen
Construction, Inc. is listed in the State of California's Disadvantaged Business Enterprise (DBE)
database as a certitied DBE tirm. The City's Community Development Oftice has reviewed the
hid documents and has concluded that the second lowest bidder, Blair Rasmussen Construction,
Inc., meets the City's Minority and Women Business Enterprise (MBE/WBE) goals and Federal
Law.
Staff also reviewed Blair Rasmussen Construction Inc.'s eligibility status with regard to Federal
procurement programs and the status of the State Contractor's licenses. Blair Rasmussen
Construction Inc, IS not listed as excluded from Federal Procurement Programs (list of parties
excluded from Federal procurement or non-procurement programs as of February 2007).
Disclosure Statement
Attachment 2 is a copy of thc Contractor's Disclosure Statement.
Wage Statement
The source of funding for this project is Community Development Block Grant Funds. This
project IS covered by the Davis-Bacon and related acts. The Davis-Bacon Act requires the
payment of prevailing wage rates to all laborers and mechanics employed for the work under this
contract. Prevailing wage rates are those determined by the U.S. Department of Labor or the
U.S. Depal1ment of Housing and Urban Development.
DI~CISION MAKER CONFLICT
Stan-has reviewed the property holdings of the City Council and has found that a conflict exists
in that Council Member Pamela Bensoussan has property holdings within 500 feet of the
boundaries of the property (Location #33), which is the subject of this action.
12-3
11/23/10, Item 12-
Page 4 of 4
CURRENT YEAR FISCAL IMPACT
A breakdown of the project costs is as follows:
FUNDS REQUIRED ~FOR CONSTRUCTION
A. Contract Amount $528,963.80
B. Contingencies $30,000.00
C Staff Time
L Construction Inspection $115,000.00
2. Design S73,653.20
3. Survey/Monument Preservation $85,000.00
4. Environmental/Traffic/Public Works $5,000.00
TOTAL FUNDS REQUIRED FOR CONSTRUCTION $837,617.00
FUNDS A V An~ABLE FOR PROJECT
CIP STL352 - ADA Curb Ramps - FY2009/2010 (CDBG Fund) $504,922.00
ClP STL374 - ADA Curb Ramps - FY2010/2011 (CDBG Fund) $332,695.00
I TOTAL FUNDS A V AILABLE I $837,617.0U I
There are sufficlent funds in STL352 & STL374 to complete construction without impact to the
General Fund.
ONGOING FISCAL IMPACT
Upon completion of the project, the improvements will require only routine City maintenance.
ATTACHMENTS
l. Curb Ramp Location Map/List
2. Contractor's Disclosure Statement
3 Report Establishing Each Element of California Public Contracts Code Section 5103
Prepared b.v'
Boushro Salem, Senior Civil Engineer, Public Works Department
J \Engllleer\AGENDA \CAS20101! I 23 lO\STL351-Cofltract Award Agenda hfs 11 j 7 JUrev.doc
12-4
A TI ACHMENT I
CITY OF CHULA VISTA
ADA CURB RAMPS FY 2009/2010
ADA CURB RAMP LOCATIONS
1) N SECOND AV/ENTRANCE TO KOA CAMPGROUNDS - SE
2) N SECOND AV/BAYVIE.'.,/ 'W,{ (PRIVATE D\o/) - NE/SE
3> N SECOND AV (PRIV DV SID BAYVIEV) - N\.J/NE/S'w'
4) C ST/N DEL MAR AV - N'-I/SV
5> CST/CANTERBURY APTS - S'-I/SE
6) CST/EUCALYPTUS PARK EXIT - S'W/SE
7) DATE AV/SEA VALE CT - NV/S'W
8) DATE AV/MCINTOSH ST - NV/NE
9) FIFTH AVID ST - NV/NE/S'w'/SE
10) D ST IELDER AV - S\JISE
11) D ST/BRIGHTVDDD AV - S'w'/SE
12) FlD\JER ST JCEDAR AV - N\JJNE
13) VDODLA\lN AV/CARVASH DRIVE\.JAY - NE/Sf:
14) DAViDSON ST IE PARK LN - N\J/NE/S'w'/SE
15> BEECH AV/DAVIDSQN ST - NV/NE/SE
16> DAVIDSON ST (CEDAR AV - NIJ/NE/S\J/SE
17> 636 F ST APARTME~iT DRIVEVAY - SV/SE
18> SMITH AV/YANCE ST - N\J/NE/S'w'/SE
19) SMITH AV/ROOSEVELT S1 - NV/S\J
20) SMITH AV/OTI5 ST - N\J/NE/S\JISE
2D oAKLAIJN AV/APARTMENT DRIVEwAY E - NE/SE
22) OAKLA\.,IN AVJAPAR1MENT DRIVE\JA'i 'W - N\JIS\J
23) J ST IE PARK LN - NI,.//NE
PROJECT FILE #STLJ52
DRAWN BY:
PA TRICK C. MONEDA
DA IE SHEET I
8-25-10 OF 4 Sms.
TITLE:
\AREA OF POTENTIAL EFFECT (APEl
24) J $T/BEECH AV - NV/NE
25) GARRETT AV/K'EARNE'i $1 - N'W(27)JNEJ'SWJSE
26) CASSELMAN PL/CORTE MARIA AV - N\JIS\J
27) ALPINE-MINOT AV/MINOT AV SID E $T - N\JINE/SE
28) ALPINE-MINOT AV/MINOT AV N/D F ST - NV/S\.IISE
29) G ST IALLEY E/O THIRD AV - SV/SE
30) SECOND AV IVANCE ST - NE/SE
3D G 5T IALPINE AV - S\oIISE
32) SECOND AV/SHASTA Sf - NV/S\J
33) SECOND AV IVHITNEY-HANKATD ST - NElSE
34) FIRST AV/SHASTA ST - NE/SE
35) FIRST AV I\JHl1NEY 5T - NE/SE
36) I.JHlTNEY 5T ICARLA AV - N"'/NE
37) FIRST AV/HITSCHER ST - NV/SV
38) FIRST AV/KING ST - NV/NE/SV/SE
39) SECOND AV IMURRAY ST - NE/SE
40) SECOND AV IKING ST - NE/SE
41) KEARNEY ST ITVIN OAKS AV - NW/NE/SW/SE
42> SECOND AV/KEARNEY ST - NV/NE/SV/SE
43) SECOND AV (MILLAN ST - NE/SE
44) DENNIS AV/E MILLAN ST - N\.IINE
45) EL CAPllAN lJR/MONSERATE AV - S\J/SE
FEMA PANEL# 1913,1914 & 2152
CD8G GRANT# 8-09-MC-06-0563
PREPARED BY:
PA TRICK C. MONEDA
APPROVED BY'
80USHRA F. SALEM
12-5
CITY OF CHULA VISTA
ADA CURB RAMPS FY 2009/2010
ADA CURB RAMP LOCATIONS
46> INKDPAH $T /~lONTEREY CT - S\./(27)/S(<27)
47) MONTCALM ST/MDNTEREY AV - SV/SE
48) SAN MARCOS PL/JAMUL AV - NE/SE
49) JUDSON 'WY/E QUEEN ANNE DR - SV/SE
50) THERESA \/Y IE QUEEN ANNE DR - N\.I /NE
51> CORTE DE VELA/CALLE CANDELERO - NE/SE
52) SONOMA CT IE ONEIDA $1 - $\J/SE
53) E PROSPECT ST/THERESA YY - SY/SE
54) E PROSPECT ST/JUDSmJ VY - N\.IINE/S\JISE
55) E PAISLEY ST/HELIX AV - N\J/NE/SW'/SE
56) TH1RD AV IZENlTH $1 - NE (NOT SHOVN ABOVE)
57) OLIVE AV/TALLO\.l CT ~ NE/SE
58) DL!VE AV fTEAK CT - NE/SE
59) OLEANDER A V ISEQUOIA 5T - Nv
PROJECT FILE #STL352
DRA WN m:.
PA TRICK C. MONEDA
DA TE: SHEET 2
8-25-10 OF 4 SHTS.
TITLE:
AREA OF POTENTIAL EFFECT (APE>
60) OLEANDER AV /VALLE LINDO SCHOOL XYALK
61' OCALA AV/SATINVOOD \/Y - NV/NE/S\J/SE
62) SEQUOIA CT /DCALA AV - N'W/s\J
63) AZAl[A. $1/ULAC AV - NI,/ INE
64) AZALEA $T ILAUREL AV - NI,//S\J
65) LILAC AV/JUNIPER $T - N\J/$'W
66) THRUSH ST /FINCH PL - NE/SE
67> THRUSH ST IRAV[N AV - N\J/NE/SW'/SE
68) THRUSH ST I\JAX\.IING LN - S\JISE
69) THRUSH ST IRDBIN PL - N\J,NE
70) OLEANDER AVJTHRUSH ST - N\J/$\,J
71) EAST OXFORD ST IOCELOT AV ~ NW'/NE
72) E OXFORD ST/OASIS AV - NY/NE
73) OASIS AV/NANETTE ST - NE/SE
FEMA PANEL# 2152, 2156 & 2157
CDBG GRANT# 8-09-MC-06-0563
PREPARED BY:
PA TRICK C. MONEDA
APPROVED BY:
BOUSHRA F. SALEM
12-6
E H ST
-J
W
q
AREA OF POTENTIAL EFFECT (APD
ADA r:IJRB RAHP l nCATlDNS
74) OLEANDER AV/MANZAN!TA ST - N\J/$V
75) OLEANDER AV/PRIVAT[ DV $10 TeR - $\J
76> CREST DR/CONDO ENTR N/O TELE [ANY - NE/SE
77) DOUGLAS ST/DOVER CT - NI.J/NE
78> CREST DR/DOUGLAS ST - NV/NE/$V/SE
79> DOUGLAS ST/DURVARD ST - NV/N[
80) DURVARD ST/FIFIELD ST - N\.I/Sv
81) DUR\JARD ST JTlFFANY \/Y - N\U$\J
82> \IllER DR/TIFFANY \.IV - NV/NE
83> DALE CT /TtrFANY \./Y - N\.I/NE
84) DAVID DR/DOUGLAS ST - Nv/NE
85) DAVID DR/FIfIELD $T - NE/SE
86> DAVID DR/TIFFANY \/Y - NE/SE
87) DAVID DR e I-UDBLOCK XING
88) DAVID DR/vILER DR - SV/SE
89> CREST DR/LORI LN - NV/NE
90> LORI LN/DAV!D DR - N\JI$\.I
91' LORl LN/HALECREST DR - SV/SE
92> FLOYD AV/BERLAND \./Y - N\J/NElSV/SE
93) HIDDEN VISTA DR/\JINDROSE \lY - SE
PROJECT FILE #STLJ52
DRAWN BY:
PA TRICK C. MONEDA
DATE: SHEET J
8-25-10 OF 4 SHTS.
COBG
FEMA PANEL# /918 & 2156
GRANT! B-09-MC-06-0563
PREPARED BY:
PA TRICK C. MONEDA
APPROVED BY:
BOUSHRA F. SALEM
TITLE:
CITY OF CHULA VISTA
ADA CURB RAMPS FY 2009/2010
12-7
',AREA OF POTENTIAL EFFECT (APE)
ADA r:\JRB RAMP I nCATTDNS
94) E J ST/PASED LADERA - NE
95) CALLE CANDELERD/CDRTE DE CERA - NE
96) NOLAN AV/E ONEIDA ST - N\J/NE
97) CALLE CANDELERD/CORTE SANTIAGO - N~/NE/SE
98) CALLE SANTlAGDIVALENCIA LP - N\IINEiSE
99) VALENC1A LP/VALENCIA CT - S\Y'lSE
100) CALLE SANTIAGO/VALENCIA LP - N'w'/NE/S'v//SE
H]1) VALENCIA LP/AVENlDA YSIDDRA - NIJ/NE
102) AVENIDA YSlDDRA/YDRBA CT - NE/SE
103) AVENIDA YSIDDRA/CALLE SANTIAGO - S\.IISE
104) BUE~JA VISTA \JY ICALLE SANTIAGO - N\JINE/$\J/SE
105) BUENA VISTA \JY /CALlENTE LOOP N - N\J/S\J
106) BUENA VISTA \.IY/CALlENTE LOOP S - N\J/SIJ
107) BUENA VISTA VY/DON CARLOS CT - N\J/NE/S\lISE
1GB) BUENA VISTA \JY /CERRITOS CT - N\J INE/S'"
109) BUENA VISTA \JY /LDS COCHES CT - N\J /NE/$\J 1St
110) BUENA VISTA VY/SANTA CRUZ CT - NV/SI.J/SE
1m BUENA vrSTA I,IV/BUEN, V1ST, CT - N\.IISI,I
112) CANYON DR/VIA HACIENDA - NW' /NE/SE
113) XAVIER AV/YALE ST - NE/SE
114) XAVIER AV/ELMHURST $T - S'w'/SE
115) AUBURN AV/ELMHURST ST - N',I/NE
116) VASSAR AV/ELMHURST ST - N\J/S\JISE
117> VASSAR AV/YALE ST - N'w'/NE/S'w'/SE
118) CREEK\.IDOD \JY /LAKESHORE DR - NE
PROJECT FILE #STLJ52
DRAWN BY:
PA TRICK C MONEDA
DA TE. SHEET 4
8-25-10 OF 4 SHTS
CDBG
FEMA PANEL# 1919 & 1938
GRANT# B-09-MC-06-0563
PREPARED BY:
PA TRICK C MONEDA
APPROVED BY:
BOUSHRA F. SALEM
TITLE:
CITY OF CHULA VISTA
ADA CURB RAMPS FY 2009/2010
12-8
'\'"7 t\CHMENT 2-
~
~
.
Bl!'t.
<Y
CITY OF CHULA VISTA DISCLOSURE STATEMENT
PllISuant 10 Council Policy 101-01. prior 10 any action upon matters that will require discretionary action by
the Council, Plannh'1g Commission and all other official bodies of the City, a statement of disclosure of
certain ownership or financial interests, payments, or campaign contributions for a City of Chula Vista
election must be med. The following infonnation must be disclosed:
1. List the names of all persons having a !inancial interest in the property that is the subject of the
application or the contract, e.g., owner, applicant, contractor, subcontractor, material supplier.
\'\ () \f'0Z...,
2. If any person' identified pursuant to (1) above is a corporation or partnership, list the names of all
individuals with a $2000 investment in the business (corporation/partnership) entity.
i'J \9-;-
3.
If any person* identified pursuant to (1) above is a non-profit organization or trust, list the names of
any person serving as director of the non-profit or.ganization or as trustee or beneficiary or trustor of
the trust.
NIP-.
4. Please identify every person, including any agents, employees, consultants, or independent
contractors you have assigned tD represent you before the City in this matter.
~\(-\
5.
H~ any person~ assoc~ated with thi~ contract ha~ ~y fmancial dealings with an official** of the
Clty of Chula YlSta as It relates to thlS contract wlthm the past 12 months? Y es_ No~
011\
69
Proiect # STL352
Q:ingineering\All Projects\STL\S11.352 ADA Curb Ramps 09-10\Contract & Spccs\ST'L352.CONTRACf.doc
BLAIR RASMUSSEN
()lNSTRUCTION INC,
12-9
...
~
.
.
If Yes, briefly describe the nature of the financial interest the oftlcial** may have in this contract.
~ 1-\'\
,
6.
I-lave you made a contribution of more than $2~0 within the past twelve (12) months to a current
member of the Chula Vista City Council? N<:r<L. Yes _ If yes, which Council member?
7,
Have )'ou provided more than $340 (or an item of equivalent value) to an official" of the City of
Chula Vista in the past twelve (12) months? GThis includes being a source of income, mOIley to retire
a legal debt, gift, loan, etc.) Yes _ No L
If Yes, which official** and what was the nature ofitem provided?
0.\ I{\
\
;
Date: \D \ \2-1 \ 0
C!C):'
t.\/~
. Jgnature of Contractor/Applicant
\':\oi'( '~<;\'f\\)SSi;lJ\ /V'\.!l.S\d-<un-t-
Print or type name of Contractor/Applicant
*
Person is defined as: any individual, fIrm, co-partnership, joint venture, association, social club,
fraternal organizatio~ corporation, estate, trUst, receiver, syndicate, any other county, city,
municipality, district, or other political subdivision, -or any other group or combination acting as a
unit.
**
Official includes, but is not limited to: Mayor, Council member, Planning Commissioner, Member of
a board, commission, or committee of me City, employee, or staff members.
70
Project # STL352
Q:\Engineering\All Project5\STL\STL352 ADA Curb Rrunps 09_1O\Contract & Specs\STt352-COl'ITRACf.doc
BLAIR RASMUSSEN
rl}NSTRUCTION INC.
12-10
A TT ACHMENT .-2.
~ \ ft-.
~
--
--~
MEMO
CITY OF
(HULA VISTA
Department of Public Works
File: File: 0735-1O-STL352
DATE: November 17, 2010
TO: Project File
FROM: Kirk Ammerman, Principal Civil Engineev~
SUBJECT: Report Establishing Each Element of California Public Contracts Code Section
5103 Relieving PAL Engineering from Their Bid Pursuant to California Public
Contracts Code Section 5101
On October 13, 2010, the Director of Public Works received sealed bids for the "ADA Curb
Ramps FY 2009/2010 (STL352)" CIP Project. The bids were as follows:
CONTRACTOR BID AMOUNT
1. PAL General Engineering, Inc. - San Diego, CA $488,829.00
2. Blair Rasmussen Construction, Inc. - San Diego, CA $528.963.80
3. New Century Construction, Inc. - Lakeside, CA $621,280.00
4. HT A Engineering and Construction, Inc. - Poway, CA $635,480.00
5. Palm Engineering - San Diego, CA $671,740.00
On October 14, 2010, the City received a letter from the apparent low bidder, PAL General
Engineering, Inc. (copy attached), requesting to be relieved of their bid on the basis of clerical
error, pursuant to Section 5103 of the State of California Public Contract Code (PCC).
BACKGROUND
1. PAL General Engineering, Inc. (PAL) submitted a written request to the City to withdraw
their bid on October 14, 2010, on the basis of clerical error.
2. In response to PAL's request, City staff requested that PAL forward their electronic
spreadsheet, which was received via e-mail on October 19, 2010. The e-mail further
clarified that the mistake was due to a spreadsheet cell formula error -- specifically, that
the formula for the total cost of work for Bid Item No.2, "P.c.c. Pedestrian Ramps
(CVCS-27)," did not include the tabulated costs for asphalt concrete, aggregate base, and
removal of existing improvements.
FINDINGS
On the basis of information provided by PAL to the City, City staff determined:
1. The bidder submitted their request for bid withdrawal to the City within fi ve working
days of the bid opening, as required in PCC Section 5103,
12-11
STL-352 Bid Withdrawal- PAL Engineering
-2-
November 17, 2010
2. The bidder apparently made a mistake.
3. The bidder's mistake apparently made the bid materially different than intended.
4. The bidder's mistake was apparently made in filling out the bid and not due to error in
judgment or to carelessness in inspecting the site of the work, or in reading the plans and
_ specifications.
CONCLUSION
After reviewing information provided by PAL Engineering substantiating the clerical error, and
because the request was submitted within the timeframe required by law, staff recommends
consenting to the requested relief of PAL General Engineering, Inc.'s bid, without prejudice, and
awarding a contract to the second lowest bidder.
Attachment (1): PAL General Engineering,. Inc. Request to Withdraw Mistaken Bid
12-12
p
GENERAL ENGINEERING INC.
Request to Withdraw Mistaken Bid
City of Chula Vista
Attn: Patrick Moneda
276 Fourth Ave
Chula Vista, CA 91910
RE: ADA Curb Ramps FY2009!2010 (CIP No.: STL-3S2)
Pursuant to the State of California Public Contract Code section 5103, I writing this letter to inform
the City of Chula Vista of an error made on the bid documents submitted for the above referenced
bid and to request the withdrawal of my bid.
This mistake had made the bid materially different than I intended it to be.
When filling out the bid, we made a clirical error that changed the base bid total.
Due to this clerical error, the price on the bid is not what I intended it to be and thus I am
requesting the withdrawal of my bid and the return of my bid bond.
Best Regards
Safi, Khader
Estimator
D<9,taIlY'0W00""VKhM..S..
ON"nK"d.,s.r",,"us.o:PA.L
Khader Safi ~:~~'~':;~ln:~n.'Z.~~~"~~~,J..1
Do"'-2010,10.1415.""-2."']'O(I'
2615 Camino Del Rio South Suite 308. San Diego C\.. 92108' Phone (619) 677.3949' Fax (619) 677.3950
License No.916931 . SB#5749G . W\.vw,palsd.com . Info@palsd.com
12-13
RESOLUTION NO. 2010-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CI-IULA VISTA ACCEPTING THE REPORT ESTABLISHING
EACH ELEMENT OF CALIFORNIA PUBLIC CONTRACTS
CODE SECTION 5103, RELIEVING PAL ENGINEERING
FROM THEIR BID PURSUANT TO CALIFORNIA PUBLIC
CONTRACTS CODE SECTION 5101, ACCEPTING THE
REMAINING BIDS, AWARDING THE CONTRACT FOR THE
"ADA CURB RAMPS FY 2009/2010 (STL352)" TO BLAIR
RASMUSSEN CONSTRUCTION, INC. IN THE AMOUNT OF
$528,963.80, AND AUTHORIZING THE DIRECTOR OF
PUBLIC WORKS TO EXPEND ALL AVAILABLE FUNDS IN
THE PROJECT, INCLUDING SUFFICIENT ELIGIBLE FUNDS
AVAILABLE IN THE "ADA CURB RAMP FY2010/2011"
(STL374)
WHEREAS, the project consists of the installation of ADA pedestrian ramps and
associated improvements at various intersections in the City; and
WHEREAS, the work also include some removal and replacement of displaced curbs,
gutters, sidewalks and portions of cross gutters in order to assure compliance with current ADA
standards for pedestrian ramp construction; and
WHEREAS, the pedestrian ramp locations selected for this project were based on a
comprehensive priority list that is maintained by the Public Works Department, and
WHEREAS, in an effort to ensure that all project funds are exhausted in STL352, the
project scope intentionally exceeds the available funds. Sufficient eligible funds are available in
the "ADA Curb Ramp FY20 10/20 1 1 " (STL374) project account to complete construction
without impact to the General Fund, and
WHEREAS, City staff prepared specifications for the "ADA CURB RAMPS FY
2009/2010" in the City ofChula Vista, California (STL352)" project; and
WHEREAS, on October 13, 2010, five (5) bids were received as follows:
CONTRACTOR BID AMOUNT
1. PAL General Engineering, Inc. - San Diego, CA $488,829.00
2. Blair Rasmussen Construction, Inc. - San Diego, CA $528.963.80
3. New Century Construction, Inc. - Lakeside, CA $621,280.00
4. HT A Engineering and Construction, Inc. - Poway, CA $635,480.00
5. Palm Engineering - San Diego, CA $671,740.00
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Resolution No. 2010-
Page 2
WHEREAS, on Octobcr 14, 2010, the City received a letter from the apparent low
bidder, PAL General Engineering, Inc., requesting to be relieved of their bid on the basis of
clerical error, pursuant to Section 5103 of the State of California Public Contract Code; and
WHEREAS, staff has reviewed the evidence provided by PAL Engineering
substantiating the clerical error, and because the request was submitted within the timeframe
required by law, staff recommends consenting to the requested relief of PAL General
Engineering, Inc.'s bid and awarding a contract to the second lowest bidder
WHEREAS, Blair Rasmussen Construction, Inc. which was second apparent low-bidder
upon bid opening, met the regulations and guidelines presented in the bid package and is
declared to be responsive; and .
WHEREAS, the second low bid by Blair Rasmussen Construction, Inc.of $528.963.80 is
$31,036.20 (6%) below the Engineer's estimate of $560,000.00; and
WHEREAS, staff has reviewed the second low bid and recommends awarding a contract
in the amount 01'$528.963.80 to Blair Rasmussen Construction, Inc.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista does hereby accept the report establishing each element of California Public Contracts
Code section 5103, relieve PAL Engineering, from their bid pursuant to California Public
Contracts Code section 5101, accept the remaining bids, award the contract for the "ADA Curb
Ramps FY 2009/2010 (STL352)" to Blair Rasmussen Construction, Inc. in the amount of
$528,963.80, and authorizing the Director of Public Works to expend all available funds in the
project including sufficient eligible funds available in the "ADA Curb Ramp FY2010/20l1"
(STL374)
Presented by
Richard A. Hopkins
Director of Public Works
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