HomeMy WebLinkAboutAgenda Statement 1981/09/08 Item 12COUNCIL AGENDA STATEMENT
Item 12
Meeting Date 9/8/81
TEM TITLE: Resolution I~~ Z 0 - ;approving Agreement with City of Coronado for
the Provision of Data Processing Services
UBMITTED 8Y: Director of Policy Analysis and 1~ (4/5ths Vote: Yes No X )
Program Evaluation t~
n September 1, 1981, the Coronado City Council approved the attached "Data Processing
ervices Agreement". This contract would replace the March 1, 1980 contract under
hich our Data Processing Division has been providing data processing services to
he City of Coronado.
ECOMP~ENDATION: That Council:
1. Adopt the resolution approving the agreement.
OARD/COMMISSION RECOMMENDATION: Not applica~le.
ISCUSSION
he major change in the proposed new contract is the addition of computer programming
ervices to the data processing services provided to the City of Coronado. Under
he contract, the City of Chula Vista will provide six months of computer programming
ime to the City of Coronado during FY 19F1-82. For this programming service, the
ity of Coronado will pay Chula Vista $1',000, in addition to the payments for
egular computer operations services. the contract also increases the data entry
omponent of the computer operations c!~arges from $9.00/hour to $10.00/hour.
oronado is currently receiving the following batch computer operation se~•vices: auto-
ated accounting, business licenses, and land use inventory. Payroll operations are
n the process of being implemented. With the additional programming services,
oronado anticipates changing most of these systems to on-line as well as adding some
ew systems.
he new contract would be effective for an indefinite period. The contract includes
rovisions for administratively adjusting the rates of charge without the necessity of
ormally changing the contract.
will be returning to Council in about a month with an agenda statement discussing
he Data Processing Division's overall contractual operations and addressing some
elated policy issues.
ISCAL IP4PACT
f the proposed contract is approved, the total revenue from Coronado during the
urrent fiscal year should exceed $30,000: $18,000 for programming services and
ver $12,000 for computer operations. In future years, the computer operations revenue
hould increase because of new systems being added as a result of the programming services
rovided to Coronado.
rm A-113 (Rev. 11/79)
Page Two, Ttem 12
Meeting Date 9/8/31
roviding the programming services to Coronado has required the filling of a budgeted
omputer Programmer position that had been administratively frozen. The annual E-step
alary and benefit cost of a Computer Programmer is approximately $26,800, so the
ost of this position for the remainder of the fiscal year is approximately $22,400.
n addition to the revenue from Coronado, however, I anticipate that programming
harges will also be made to some of our other data processing customers.
us, this contract should provide net revenue considerably in excess of the $7,600 figure
t~.ined in simply subtracting the $?_2,400 maximum direct cost from the $30,000 minimum
venue. The net revenue constitutes Coronado's share of the fixed costs of the
to Processing Division.
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