HomeMy WebLinkAboutAgenda Statement 1981/07/14 Item 14COUNCIL AGENDA STATEMENT
Item 14 ,
Meeting Date 7,14~8I
Resolution ~''.~~ccepting public improvements, approving
TEM TITLE: extension ~f time and authorizing special payment, Vista
Square Park
UBMITTED gY City Engineer
(4/5ths Vote: Yes No x )
Hacienda Landscape Company has essentially com pleted the
improvements in Vista Square Park. The contract dated January
21, 1981, expired June 5, 1981. Due to conflicting wording in
the contract documents in relation to "end of im provement
contract" and "end of maintenance period," we are requesting
Council to take the following action. It is m y
RECOMMENDATION: That Council accept the public improvements,
authorize full paymentfor work performed to date, with the
retention of $10,280.00 for lawn maintenance and extend the
contract time to September 28, 1981.
BOARD/COMMISSION RECOMMENDATION: Not applicable.
DISCUSSION:
Under the original conditions of the contract the improvements
would be completed in sixty working days and then a maintenance
period would begin which would last for 120 calendar days. The
contractor would have received his full payment except for 10$
retention at the com pletion of the contract and the remaining i0~
in 30 days. The money for the maintenance period would be paid
for at the end of the 120 day period if the work was acceptable
to the City. The amount of the item for the maintenance period
was $10,280.00.
On June 1, 1981, the contractor had com pleted all of the work
except for the following items:
1. the installation of three backstops;
2. replacement of some A.C. pavement and removal of the
temporary construction fence.
The fence was to remain around the entire project during the
construction period but, in addition, the Landscape Architect has
required that the fence remain during the maintenance period to
keep people and animals off of the lawn. Because that fence is
there and the lawn is beginning to grow, the contractor was not
able to install the three backstops and was unable to replace a
small portion of the asphalt pavement.
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Form A-113 (Rev. 11,/79)
Pag a 2, Item 14
Meeting Date 7--14--81 ~,
Upon proper establishment of the lawn after the maintenance
period and removal of the construction fencing, the contractor
will replace the three backstops and will complete the paving
work in the area of the fence.
I believe it is not appropriate nor necessary to hold the normal
10~ retention ($11,789) plus $10,280.00 for a lawn maintenance
period of 120 days after the work was com pleted. On the other
hand, the work shouldn't be accepted until the work is finished
in September. Therefore, I believe the contractor should be paid
for work com pleted to date and that $10,280.00 be retained for
lawn maintenance and a guarantee of the remaining items of work
(placement of three backstops and eight tons of AC paving). This
has been agreed to by the contractor and will be performed upon
the acceptance of the lawn maintenance by our City Landscape
Architect.
Based upon the discussion above, I recommend that the Council:
1. accept the public im provements com pleted to date;
2. approv e full payment of the work com pleted to date;
3. extend the contract completion time to September 28, 1981,
with n o penalty to t he contractor.
Slides are available for Council viewing.
FINANCIAL STATEMENT: This project was constructed with Block
Grant Funds.
Amount of Authorized Ex penditure $125,300.00
Original Contract Amount 113,915.10
Construction Cost, including lawn 117,893.73
maintenance
Balance
$ 7,406.27
The difference in contract cost and construction cost is due to
the final field measurements of concrete work and labor costs to
pay prevailing wages as required by contract and HUD. The
balance will be used to pay construction engineering and
administration costs. Any remaining amount will be transferred
to block grant local option.
FISCAL IMPACT: Chula Vista City School District will assume
maintenance upon acceptance of work.
DMH:nr/JO--008
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