HomeMy WebLinkAboutAgenda Statement 1981/06/23 Item 17COUNCIL AGENDA STATEMENT
Item 17
Meeting Date 6-23--81
ITEM TITLE: Resolution ~QS.Z Accepting bids, awarding contracts, setting assessments
and adjusting bu et for Open Space Districts Nos. 1 through 10
SUBMITTED BY: Director of Parks and Recreation m T ~ (4/5ths Vote: Yes X No )
On June 17, 1980, the City Council awarded a contract to C.A. Redden for maintenance of Open
Space Districts Nos. 1, 2, 3, 5, 6 and 9. A provision in the contract allowed for extension
of the contract at a 2% annual increase upon mutual consent of both parties. I am recommend-
ing a contract extension with C.A. Redden for fiscal year 1981-82 for the above Open Space
Districts.
During fiscal year 1981-82, two additional units will be added to Open Space District No.4
and the City will assume maintenance responsibility for Districts Nos. 8 and 10. Accordingly,
bids to provide landscape maintenance for Open Space Districts No. 4, 8 and 10 have been
received and evaluated.
RE(bI1M~IDATION:
That Council:
1. Extend the contract for maintenance of Open Space Districts Nos. 1, 2, 3,
5, 6 and 9 to C.A. Redden.
2. Accept bids and award contract to the following low bidders:
Heffler Landscape for District No. 4
C.A. Redden for District No. 8
Environmental Care, Inc. for District No. 10
3. Direct City Engineer to spread the required amounts in accordance with
respective Open Space Districts' assessment rolls.
4. Adjust Open Space Maintenance budgets
BOARD/COMMISSION RECONIlVIETtDATION: N.A.
T1T CfT1.CCT(1N
Sealed bids were received by the City Engineer on June 15, 1981 to provide landscape mainten-
ance for Open Space Districts Nos. 4, 8 and 10. Bids were received from Heffler Landscape,
C.A. Redden, Environmental Care, Inc., Casa Verde Landscape and J.R. Landscape, in the
following amounts:
District No.
ti
4 (Bonita Ridge)
8 (Casa del Rey)
10 (Rancho Robinhood
No. 3)
Heffler Environmental Casa Verde
C.A. Redden Landscape Care, Inc. Landscape
$22,448
$16,446
$ 5,044
$20,937
$26,128
$ 6,496
$29,120
$22,568
$ 4,851
No bid
No bid
$23,400
J.R. Landscape
$48,186
$49,926
$12,488
~„ An option clause was included in the bid proposals for four additional one-year periods.
r
Continued
Form A-113 (Rev. 11/79) 1(~~ ~~
Page two
Meeting Date 6-23-81
The following percentage increases were submitted:
Firm Name Year 2 Year 3 Year 4 Year 5
C.A. Redden 02% 04% 08% 10%
Heffler Landscape 10% 10% 10% 10%
Environmental Care, Inc. 12% 10% 10% 10%
Casa Verde Landscape 05% 05% 05% 05%
J.R. Landscape 10% 10% 10% 12%
Heffler Landscape is the apparent low bidder for Open Space No. 4, with a low bid of $20,937.
C.A. Redden is the apparent low bidder for Open Space District No. 8, with a total bid of
$16,446. Environmental Care, Inc. is the apparent low bidder for Open Space District No. 10,
with a total bid of $4,851.
Item 17
CONTRACT COST SUMMARY
District No.
Recommended Contractor
Contract Cost
~ 1 ........................... C.A. Redden ............................. $10,810
2 ........................... C.A. Redden ............................. $ 1,880
` 3 ........................... C.A. Redden ............................. $14,680
,~ 4 ........................... Heffler Landscape ........................ $20,940
5 ........................... C.A. Redden .............................. $ 7,070
6 ........................... C.A. Redden .............................. $ 1,880
,~ 7 ........................... C.A. Redden ............... ............. $ 1,450
~ 8 ........................... C.A. Redden .............................. $16,450
9 ........................... C.A. Redden .............................. $14,130
10 ........................... Environmental Care, Inc. ................ $ 4,850
ASSESSM~VT SUN]MARY
~ Less Credit For
Total Expenditure Frior Year's Total Assessrrient FY 1981-82 FY 1980-81 Increase/
~ Reequired* Balance Required Assessments Assessments Decrease
1 $34,380 $10,000 $24,380 $ 35.64 $ 24,34 + 11.30
2 7,070 7,070 28.40 21.37 7.03
~ 3 26,348 3,000 23,348 183.84 206.54 - 22.70
4 . 63,.030 63,0"30 303.29 141.11 **+162.18'
'~ 5 16,080 5,000 11,080 90.81 114.10 - 23.29
~ 6 11,735 11,735 72.43 66.79 + 5.64
7 6,800 1,000 5,800 55.76 48.65 + 7.11
8 24,100 24,100 185.88 -0- NA
9 43,730 43,730 113.88 63.52 + 50.36
~ 10 16,440 16,440 74.72 -0- NA
r
*
Includes utilities, materials, supplies and 10°Jo
of contract cost
for contingencies.
** Additional area will be added to District No. 4 for FY 1981-82; hence the increased assess-
ment.
Continued
Page three
Item 17
Meeting Date 6-23-81
BUDGET ADJUSIMIIVTS
In order to make the FY 1981-82 budget reflect the actual expenditures for this budget
period, the following adjustments to the 1981-82 budget are proposed:
District No. Account N~unber Amount Increase/Decrease
3 553-5530-5298 - $ 2,500
4 554-5540-5298
i.
J
+ 3,030
6 556-5560-5298 - 1,280
8 558-5580-5298 + 13,110
9 559-5590-5251 + 13,600
9 559-5590-5298 - 4,890
10 560-5600-5298 - 11,660
FISCAL IMPACT
Homeowners in the Open Space Districts are assessed an amount equal to the open space
maintenance cost.
AK:mw
r
~~~z~"
,,.; , ~ ~,
,,